Y1PZ--Headstone Setting/Raise & Realign at Abraham Lincoln NC

Amendment / Modification

This amendment (0002) to solicitation 36C78626B0022 provides responses to Pre-Bid RFIs, includes a Revised Statement of Work, and an Updated Price Schedule Sheet.

• Responses to Pre-Bid RFIs are provided.

• Revised Statement of Work is attached.

• Updated Price Schedule Sheet is attached.

• A Special Clause regarding Variation in Quantity (15% above or below specified quantities) has been added and is detailed in the Q&A section.

• All terms and conditions of the original solicitation remain unchanged, except as amended.

• All amendments must be acknowledged.

• The bid due date and time remain Thursday, June 4, 2026, at 2:00 pm EST.

Forms / Attachments / Pricing Sheets

This document is an updated price schedule sheet that outlines the various line items for services related to headstone and marker maintenance. It details the specific tasks, quantities, and contract periods for each item, serving as a basis for bidding.

• Item Numbers: Unique identifiers for each service (e.g., 0001, 1001, 2001, 3001, 4001 for initial settings; 0002, 1002, etc., for raising/realigning; 0003, 1003, etc., for fine-tuning alignment; 0004, 1004, etc., for cleaning).
• Description of Supplies/Services: Specific tasks such as "Initial and Replacement Upright Headstone and Flat Marker Setting," "Raise and Realign Upright Headstones," "Fine Tune Alignment (FTA) Upright Headstones," and "Cleaning Upright Headstones."
• Quantities: Annual quantities are specified for each service (e.g., 2514 for setting, 4250 for raising/realigning, 8500 for FTA).
• Contract Period: The schedule includes line items for a base contract period and multiple option periods (Option 1 through Option 4), with corresponding start and end dates for each.

Bidders must use this pricing schedule to understand the scope and volume of work required for each service line item across the base and option periods. This document is critical for developing accurate cost proposals and assessing the overall value and duration of the contract opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide services for the initial setting and replacement of upright headstones and flat markers, as well as raising, realigning, fine-tuning alignment, and cleaning of upright headstones at Abraham Lincoln National Cemetery.

• Initial & Replacement Headstone/Marker Setting: Set upright headstones and flat markers within 8 days of notification.

• Raise & Realign Upright Headstones: Raise, level, reset, realign, backfill, and clean approximately 4,250 headstones annually.

• Fine Tune Alignment (FTA) Upright Headstones: Align approximately 8,500 existing upright headstones to within one degree of plumb.

• Cleaning Upright Headstones: Annually clean all upright headstones using approved cleaning products and methods.

• Headstones and markers must be set within 8 days of notification.

• Raise and realign services must be completed within the one-year period of performance.

• Headstones must be set plumb and aligned horizontally, vertically, and diagonally.

• Cleaning must remove discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, and bird droppings.

• Place: Abraham Lincoln National Cemetery, Elwood, IL 60421.

• Period: Not explicitly stated in the provided pages, but implies a recurring service based on annual estimates.

• Work is generally performed Monday-Friday, 8:00 am - 4:30 pm, but may require work outside normal hours with COR approval.

• Contractor must adhere to National Shrine standards and technical specifications.

• Contractor is responsible for all labor, materials, equipment, and supervision.

• Strict adherence to safety and environmental protection regulations is required.

• Contractor must provide a supervisor fluent in English with at least five years of experience.

• All employees must wear visible identification.

• No hazardous chemicals are to be used without approval, except for herbicide treatments.

• Contractor must maintain a Quality Control Plan (QCP).

• Government will not provide furnishings, fuel storage, equipment, materials, restrooms, or telephones. Utilities are provided as defined in "AVAILABILITY AND USE OF UTILITY SERVICES."

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting--Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the government-paid amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the government-paid amount to firms that are not VIP-listed SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the government-paid amount to firms that are not VIP-listed SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement: Offerors acknowledge that this certification is subject to penalties for false statements under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance upon request.
• Certification Completion: The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible.

This is a mandatory certification for all offerors. Failure to complete and submit this form with the bid, quotation, or proposal will result in the offer being deemed ineligible for award. Bidders must understand and agree to the subcontracting limitations applicable to their specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is an "IFB Cost Estimate Worksheet" intended for bidders to use when preparing their cost estimates for the "Initial and Replacement Upright Headstone and Flat Marker Setting at Abraham Lincoln National Cemetery" project. It requires lump sum estimates for each division of work that will be utilized.

• Lump Sum Requirement: Bidders must provide lump sum costs for each applicable Division.
• N/A Option: If a Division is not being used, bidders should enter "N/A".
• Additional Items: Bidders are permitted to add items they deem appropriate.
• Structure: The worksheet includes sections for various construction divisions (e.g., Division 01 - General Requirements, Division 03 - Concrete, Division 26 - Electrical, etc.), Bonds, Overhead, and Profit.
• Solicitation Number: 36C78626B0022
• Project Name: Initial and Replacement Upright Headstone and Flat Marker Setting at Abraham Lincoln National Cemetery

This worksheet is crucial for bidders to structure and submit their pricing in a standardized format as required by the solicitation. It guides the breakdown of costs across different project components and ensures all necessary cost elements, including overhead and profit, are considered.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule detailing line items for services related to headstone and marker maintenance. Bidders are expected to fill in the unit prices and amounts for each item.

• Item Numbers: 0001-0004 (Base Year), 1001-1004 (Option 1), 2001-2004 (Option 2), 3001-3004 (Option 3), 4001-4004 (Option 4).
• Descriptions of Supplies/Services: Includes setting upright headstones and flat markers, raising and realigning existing upright headstones, fine-tuning alignment of upright headstones, and cleaning upright headstones.
• Quantities: Specified per item, with annual estimates for services.
• Contract Periods: Base year (2026-2027) and four option years (2027-2031).
• Estimated Annual Workload:
  • Setting headstones/markers: 2514 annually.
  • Raising/realigning headstones: Approximately 4,250 ± 5% annually.
  • Fine-tuning alignment: Approximately 8,500 ± 5% annually.
  • Cleaning headstones: Annually.
• Unit Price and Amount: Fields for bidders to complete.

This schedule is critical for bidders to understand the specific services required, the estimated volume of work, and the contract duration. Bidders must accurately price each line item to submit a complete and competitive proposal. The pricing provided here will form the basis of the contract's cost structure.

Forms / Attachments / Pricing Sheets

This document contains several attachments related to a contract, likely for services at the Abraham Lincoln National Cemetery. These attachments provide detailed specifications, forms, and visual aids for the contractor.

• Attachment 1: Cemetery Map - Provides a map of the Abraham Lincoln National Cemetery, including locations of columbariums, committal shelters, and other key areas.
• Attachment 2: Work Summary & Progress Report (Form) - A form for contractors to report on work completed, including the number of headstones set (initial and replacement) and any circumstances affecting progress.
• Attachment 3: Rework Items List (Form) - A form to document non-compliant items, including item number, date identified, description, location, contract requirement, and date completed.
• Attachment 4: Technical Specifications - This is a comprehensive document detailing the technical requirements for upright headstone and flat marker installation, including setting, alignment, backfilling, compaction, and turfgrass re-establishment. It includes detailed specifications for materials (e.g., crushed rock base material) and procedures, as well as technical exhibits (A-F) illustrating installation details, burial section layouts, and vertical alignments.
• Attachment 5: Work Assignment (Form) - A form used to document specific work assignments within the contract, including contract number, period of performance, and Contract Line Item Numbers (CLINs) with descriptions and estimated quantities.

These attachments are crucial for potential bidders to understand the full scope of work, technical requirements, reporting obligations, and administrative procedures associated with the opportunity. The technical specifications, in particular, outline the precise methods and materials required for headstone setting and maintenance, which will heavily influence proposal development and execution planning.

Solicitation

This solicitation is for the "Initial and Replacement Upright Headstone and Flat Marker Setting" at Abraham Lincoln National Cemetery in Elwood, IL. The contractor will provide all labor, management, materials, tools, equipment, and services necessary to perform the work.

• Initial and Replacement Upright Headstone and Flat Marker Setting: Set all upright headstones and flat markers within 8 days of receipt per technical specifications and National Shrine Standards. Estimated 2514 annually.

• Raise and Realign Upright Headstones: Raise, level, reset, realign, backfill, and clean approximately 4,250 ± 5% existing upright headstones annually per specifications.

• Fine Tune Alignment (FTA) Upright Headstones: Align approximately 8,500 ± 5% existing upright headstones within one (1) degree plumb.

• Cleaning Upright Headstones: Clean all upright headstones annually using approved products and methods.

• All services must adhere to National Cemetery Administration standards.

• Contract Type: Firm-Fixed-Price.

• Estimated Cost: Between $5,000,000 and $10,000,000.

• Period of Performance: 365 calendar days from Notice to Proceed for Base, plus 4 Option Years. The total contract duration, including options, shall not exceed five (5) years.

• Bid Submission: Bids must be emailed to Richard.Adu@va.gov by 2:00 pm EST on Thursday, June 4, 2026. No faxed or mailed bids will be accepted.

• Pre-bid Questions: Must be submitted in writing to Richard.Adu@va.gov no later than Thursday, May 14, 2026, at 2:00 pm EST.

• Site Visit: Scheduled for Thursday, May 7, 2026, at 11:00 am CST at the Administrative Building, Abraham Lincoln National Cemetery.

• Set-Aside: This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Requirements: Bidders must be CVE verified prior to submitting a bid, registered in SAM.gov, possess a SAM Unique Entity Identifier (UEI), and be verified/visible/certified in SBA sites and Vets 4212 at the time of offer submission and before award.

• NAICS Code: 238990 (All Other Specialty Trade Contractors), Size Standard: $19.0 Million.

• Bid Bond: Required if bid exceeds $150,000 (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds: Required for awarded contractor if contract exceeds $150,000.

• Contractors must acknowledge all solicitation amendments.

• The magnitude of construction is estimated between $5,000,000 and $10,000,000.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the "Initial & Replacement Upright Headstone & Flat Marker Setting" at Abraham Lincoln National Cemetery.

The contractor will be responsible for:

• Setting initial and replacement upright headstones and flat markers.

• Raising, leveling, resetting, realigning, backfilling, and cleaning approximately 4,250 upright headstones annually.

• Fine-tuning the alignment of approximately 8,500 upright headstones annually to within one degree of plumb.

• Cleaning all upright headstones annually using approved cleaning products and methods.

• The work will be performed at Abraham Lincoln National Cemetery, located at 20953 W. Hoff Road, Elwood, IL 60421.

• Work is generally to be performed during normal cemetery hours (8:00 am - 4:30 pm, Monday-Friday), but may be required outside these hours, including weekends and Federal Holidays, with COR approval.

• The contractor must adhere to National Shrine standards for appearance and operations.

• Strict adherence to technical specifications and performance objectives is required.

• The contractor must protect persons and property, and comply with all applicable safety and environmental regulations (OSHA, EPA, etc.).

• The contractor is responsible for providing all labor, materials, equipment, and supervision.

• Specific requirements include coordination with the COR, daily reporting, submittal of plans (Work Plan/Staffing Plan, Fire Safety Plan, Emergency Contacts), and adherence to a warranty period for headstone and marker setting.

• The contractor must manage waste disposal and ensure proper site cleanup.

• The contractor must ensure employees are trained, competent, and adhere to standards of conduct and dress.

Solicitation / RFP / RFQ

This is a presolicitation notice for headstone setting, raising, realigning, fine-tuning alignment, and cleaning services at Abraham Lincoln National Cemetery. The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) intends to issue solicitation number 36C78626B0022.

• Initial and Replacement Upright Headstone and Flat Marker Setting: Set headstones and flat markers within 8 days of receipt per technical specifications and National Shrine Standards.

• Raise and Realign Upright Headstones: Annually raise, level, reset, realign, backfill, and clean approximately 4,250 ± 5% existing upright headstones.

• Fine Tune Alignment (FTA) Upright Headstones: Bring approximately 8,500 ± 5% existing upright headstones into alignment within one (1) degree plumb.

• Cleaning Upright Headstones: Annually clean all upright headstones using approved products and methods.

• All services must adhere to NCA standards.

• Period of Performance: 365 calendar days from Notice to Proceed, with potential option years.

• Estimated Value: Between $5,000,000 and $10,000,000 (including options).

• Product Service Code (PSC): Y1PZ - Construction of Other Non-building Facilities.

• NAICS Code: 238990 - All Other Specialty Trade Contractors (Business size standard: $19.0 Million).

• The full solicitation and related documents will be posted on SAM.gov on or about May 15, 2026.

• Response date and time will be included in the solicitation.

• Bid Bond required; Performance and Payment Bonds may be required.

• 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• SDVOSB firms must be verified in the SBA database (https://search.certifications.sba.gov/) with the CVE seal.

• Firms must be registered and verified in SAM.gov.

• Offerors must represent eligibility as SDVOSB, small under the assigned NAICS code, and verified in the SBA database at the time of bid submission and prior to award.

• This notice is for information purposes only and does not constitute a request for bid, proposal, or quote.

• The Contracting Officer is Richard Adu (Richard.Adu@va.gov).