Yakama Annex Chiller Coil Replacement (Toppenish, WA)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), under the Department of Health and Human Services, has issued Solicitation 75H70126Q00027 for the Yakama Annex Chiller Coil Replacement project in Toppenish, WA. This requirement is for the repair and replacement of a leaking refrigerant coil and subsequent recharge of a 20-ton mechanical chilling unit at the Annex Building. This is a 100% Small Business Set-Aside. Quotes are due by June 3, 2026, at 5:00 PM PT.
Scope of Work
The project involves the repair by replacement of a leaking refrigerant coil and the recharge of the unit for normal operation. Key tasks include:
- Replacement of the leaking refrigerant coil.
- Recharge of the chiller unit with approximately 45 lbs of R-410A refrigerant.
- Removal and disposal of existing refrigerant according to EPA regulations.
- Pressure testing of the chiller refrigerant circuit per manufacturer recommendations.
- Compliance with 2012 NFPA 101 Life Safety Code, 2021 International Building Code (IBC), and 2021 International Existing Building Code (IEBC).
- The project location is the Annex Building, 341 Fort Road, Toppenish, WA 98948.
- TERO requirements of The Yakama Nation are applicable, and contractors are responsible for compliance.
Contract Details
- Contract Type: Firm Fixed Price (FFP)
- Set-Aside: 100% Small Business Set-Aside
- NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Size Standard: $19 million)
- Period of Performance: 14 calendar days from the issuance of the Notice to Proceed.
- Service Contract Act: Applicable; Wage Determination J02 (SCA WD 2015-5543 for Yakima County, WA) is included.
Submission & Evaluation
Quotes must be submitted via email to Toby Hayden at toby.hayden@ihs.gov. Required submission components include:
- SF1449, with blocks 12, 17, and 30 properly filled out.
- Section B, Price Schedule, filled out in its entirety.
- Required submittals: Construction Schedule, Equipment/shop drawings of the mechanical coil, Specifications of the replacement coil, Refrigerant Disposal manifest, Warranties, and As-built/shop drawings.
- Evaluation Criteria: Award will be based on price only and the quoter’s compliance with the terms and conditions. The quoter must possess all necessary certifications. Offers providing less than 60 calendar days for Government acceptance will be rejected.
Key Dates & Contacts
- Quote Due Date: June 3, 2026, 5:00 PM PT.
- Questions Due: No later than 3 days prior to the quote due date (approx. May 31, 2026). Submit questions in writing to Toby Hayden (toby.hayden@ihs.gov).
- Site Visit: Site visits are urged and expected. Arrange in advance by contacting Adriel Perry at Adriel.Perry@ihs.gov or 509-865-1716 (see page 20 of solicitation).
- Contracting Officer: Toby Hayden, toby.hayden@ihs.gov.
Important Notes
Registration in the System for Award Management (SAM) database (sam.gov) is mandatory for award consideration. Contractors are responsible for frequently checking sam.gov for any amendments or changes.