YCV-20 MAINTENANCE AND REPAIR (YOKOSUKA, JAPAN)

Solicitation / RFP / RFQ

This solicitation is for YCV-20 Maintenance and Repair services. The award will be made under a Master Agreement for Repair and Alteration of Vessels (MARAV), specifically as a firm fixed price job order under an existing MARAV. The work is intended for sources authorized to operate and do business in Japan.

• Accomplish repair and maintenance work for YCV-20 in accordance with Attachment (I) in Section J.

• Provide necessary management, scheduling, testing, quality assurance, and technical documentation.

• Submit an itemized breakdown of the price for each item on the form provided in Section J.

• Comply with specific activity regulations pertaining to crane safety and operation.

• Adhere to occupational and health standards for shipyard employment (29 CFR 1915).

• Extend standard commercial warranty at no additional cost.

• Avoid changing original materials and finishes of historic buildings and structures if work is performed in their vicinity.

• Comply with requirements for access to federally controlled facilities, sensitive information, IT systems, and protected health information.

• Obtain and maintain an active U.S. Navy MSRA/ABR Agreement to be eligible for award.

• Contract Type: Firm Fixed Price (FFP) Single award contract.

• Period of Performance: August 1, 2026, to October 30, 2026.

• Estimated Value: Not explicitly stated, but the award will be made in Japanese Yen (JPY), with USD amounts shown for funding purposes only (FY26 Budget Exchange Rate of JPY 150.4415 per USD 1.00).

• Proposal Submission Deadline: May 6, 2026, at 10:00 AM local time.

• Proposals must be submitted electronically via email.

• Proposal Validity: 90 days (or as specified in SF 33, block 12).

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated for technical acceptability and price. An "Acceptable" rating in all non-price factors is required. Responsibility will also be assessed.

• Key Deadlines: Questions due by April 29, 2026, at 12:00 PM JST.

• Must possess an active U.S. Navy MSRA/ABR Agreement as a Prime Contractor.

• Must be duly authorized to operate and do business in Japan.

• Firms without an active MSRA/ABR may request an application package; the certification process may take up to a year.

• Documents will be provided via DoD Secure Access File Exchange (SAFE).

• Offerors must submit a proposal breakdown form (Attachment II) and vendor quotes.

• The Government reserves the right to conduct discussions if necessary.

• Ship checks can be scheduled via email request.

Other / Unclassified

This document is a placeholder or error message indicating that the PDF viewer could not display the actual content of the "Attachment V Source of Repair Instruction.pdf". It provides instructions on how to upgrade Adobe Reader to view the document and offers a link for further assistance.

This document does not contain substantive information about the opportunity. Bidders should be aware that the intended "Source of Repair Instruction" document could not be rendered and may need to seek alternative access or clarification if this information is critical to their bid.

Form / Attachment / Pricing Sheet

This document, titled "Attachment IV Warranty Tracking Information.pdf", is an attachment to the opportunity record. Its purpose is to provide information related to warranty tracking.

As the document could not be fully rendered, specific key elements, fields, categories, or instructions for completion are not available.

Bidders should consult this attachment for any requirements or guidelines pertaining to warranty tracking as it may impact their proposal preparation or the execution of the contract if awarded.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the YCV-20 Maintenance and Repair FY26 opportunity. It establishes a framework for Government surveillance of all work performed under the contract.

• Purpose of QASP: To ensure full compliance with technical, safety, administrative, scheduling, environmental, and security requirements; monitor technical operations; confirm administrative functions; record and document performance; and provide a consistent method for evaluating overall contract performance.
• Government Roles: Defines responsibilities for the Contracting Officer (CO), Contracting Officer's Representative (COR)/Program Manager (PM), Marine Maintenance Officer (MMO) & Government Docking Observer, and Additional Experts.
• Performance Standards: References detailed requirements in the Statement of Work (SOW) and includes sample performance elements for Contractor Quality Assurance Plan and Process Control, Contract Deliverables, and Overall Contract Performance.
• Methods of Surveillance: Outlines on-site inspections and customer feedback as methods for monitoring performance.
• Evaluation Ratings: Defines ratings as Satisfactory (S), Marginal (M), and Unsatisfactory (U), with overall performance requiring a Satisfactory rating or higher.
• Documenting Performance: States that all performance data will be documented and may be used for contractual actions and past performance information.
• Frequency of Measurement: Details measurement intervals including Daily/Weekly, Monthly, At Key Milestones, At Project Completion, and As Needed.

This QASP outlines how the Government will monitor and evaluate the contractor's performance. Bidders should review this document to understand the quality assurance requirements, performance standards, surveillance methods, and evaluation criteria that will be applied to the contract. This information is crucial for developing a compliant proposal and understanding post-award expectations.

Form / Attachment / Pricing Sheet

This document is Attachment III, a Request for Information (RFI) form. It is used by contractors to submit questions regarding an RFP. The form includes fields for the date of the request, RFP number, contractor name, page numbers, and the contractor's questions. It also contains a section for government use only, including technical reviewer information and change tracking.

• RFP Number: N6264926RA034
• Contractor Questions section for submitting inquiries.
• Government Use Only section for internal processing and review.

This form is essential for bidders who have questions about the associated RFP. It provides the structured method for submitting those questions to the government for clarification.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for the maintenance and repair of the YCV-20 barge, a non-propelled, steel-hulled vessel used for ammo unload/offload and harbor operations. The goal is to ensure the vessel is maintained to high standards, supporting the fleet's operational needs.

• Towing Services: Transporting the YCV-20 from Fleet Activities Yokosuka (CFAY) to the contractor's facility and back upon completion of overhaul. This includes a change of custody process and ensuring the vessel's safe-keeping.
• Docking and Undocking: Dry docking or hauling the barge to perform underwater hull repair and preservation. This involves cleaning marine growth, ensuring proper blocking, and submitting a lifting plan prior to refloating.
• Clean Underwater Hull: Complying with regulations for paint residue and waste disposal. Includes high-pressure water cleaning (SSPC HP WC) and power tool cleaning (SSPC-SP3) of surfaces.
• Preservation of Structural, Hull, and Exterior: Identifying and documenting markings, preparing surfaces, blasting, and applying protective coatings. This includes specific requirements for hull preservation and reapplication of markings.
• Replace Zinc Anodes: Removing existing anodes and replacing them with new ones.
• Main Deck Repair and Preservation: Removing and installing new non-skid coating systems, repairing deck fittings, and applying specialized coatings. This also includes replacing hatches, lifering stanchions, and other associated hardware.
• Preserve Void: Complying with gas freeing requirements, cleaning, touch-up painting, and performing air tests on interior void spaces.

August 1, 2026, to October 30, 2026.

• Record of towing operations.
• Lifting Plan (submitted 72 hours prior to lift).
• Docking report (hard copy and electronic) upon completion of undocking.
• Inspection Report (within 5 working days of completion).
• Paint schedule (submitted 7 days prior to hull preservation).
• Void Inspection Report and void air test documentation.
• Confirmation of tank and void cleanliness and inspection.

All work must pass inspection without major non-conformances. A final inspection will be conducted by the MMO or designated Government representative, with a summary report submitted upon completion.

Regular updates on work status, milestones, and issues impacting the schedule or scope are required. Participation in scheduled progress meetings is mandatory.

Any proposed changes to scope, schedule, materials, or methods must be submitted in writing to the MMO for review and approval by the Contracting Officer.

• LSC LLOPIZ, LUIS C. (Supply Officer)
• MM1 HUGO, CZARINA (MMO)
• BMI (SW) BAYONA, DELAROSA (Dockmaster LPO)

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing the Price Proposal Form for Solicitation N6264926RA034. It is designed for bidders to input their pricing details for the specified CLINs related to the YCV 20 maintenance and repair services.

• Solicitation Number: N6264926RA034
• Ship Name: YCV 20
• Availability: MAINTENANCE AND REPAIR
• CLINs: CLIN 0001 (1 TGIs) and CLIN 0002 (Growth CLIN).
• Pricing Tabs: Includes sections for "SUMMARY", "1_SOW" (which contains sub-tabs for labor and material/ODC breakdowns).
• Data Input: Bidders are instructed to input data in cells highlighted in ORANGE on the "1_SOW" tab. The "SUMMARY" tab is linked to data from other tabs and manual input is not necessary there.
• Cost Categories: Labor (In-House and Sub-Contractor), Material, and Other Direct Costs (ODC).

This form is critical for bidders to accurately calculate and submit their proposed prices. It outlines the structure for detailing labor hours, rates, material costs, and ODCs for the maintenance and repair services of the YCV 20. Bidders must complete this form as part of their proposal submission according to the solicitation's instructions.

Pre-Solicitation Notice

This notice announces an upcoming requirement for ship repair services for the United States Navy (USN) ammunition transport barge YCV-20. Commander, Fleet Activities Yokosuka (CFAY) and Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Yokosuka (FLCY) intend to issue a Firm-Fixed-Price (FFP) contract for repair and continuous maintenance.

The anticipated scope of work includes, but is not limited to:

• Towing Services

• Docking and Undocking

• Cleaning of Underwater Hull

• Preservation of Structural, Hull, and Exterior

• Replacement of Zinc Anodes

• Main Deck Repair and Preservation

• Preserve Void The work will be performed at the contractor's facility. The contractor is responsible for transporting the vessel from CFAY to their facility and returning it to CFAY.

• Anticipated Period of Performance (POP): 01 AUG 2026 to 30 OCT 2026.

• A Request for Proposal (RFP) is projected to be issued on or about March 25, 2026.

• The solicitation and any amendments will be available on the System for Award Management (SAM.gov) website.

• Interested parties are responsible for monitoring SAM.gov for the solicitation release and amendments.

• The solicitation is intended only for sources authorized to operate and do business in Japan, as prescribed by DFARS 252.225-7042.

• Offerors must possess a current and active USN Master Ship Repair Agreement (MSRA) or Agreement for Boat Repair (ABR) issued by the U.S. Navy or NAVSUP FLCY.

• Applications for MSRA or ABR certification can be requested from flcy_msra_abr_group@us.navy.mil. Note: The certification process may take up to a year.

• No socio-economic set-asides will be used for this acquisition.

• This notice is NOT a request for proposals.

• Questions regarding this pre-solicitation notice should be submitted in writing to the Points of Contact (POCs) listed in the document.