S--YH- YHONA_JANITORIAL SERVICES

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for Janitorial Services at the Yaquina Head Outstanding Natural Area Interpretive Center (YHONA IC) located near Newport, Oregon. The government is procuring these services to maintain the facility.

• Provision of janitorial services for the YHONA IC building and associated areas.

• Cleaning includes various rooms, corridors, restrooms, entrance mats, windows, and exterior glass doors.

• Specific tasks include vacuuming, sweeping, mopping, disinfecting, restocking restroom supplies, and waste removal.

• Services are required 7 days a week, between 5:30 PM PST and Midnight, with availability for reperformance from 6 AM - 10 AM PST if needed.

• Contractor must provide all labor, equipment, materials, and supervision.

• Cleaning supplies must be stored appropriately and meet Material Safety Data Sheet requirements.

• All electrical equipment must be UL approved.

• Contractor personnel require Federal government-issued identification for unescorted access and must undergo a National Agency Check (NAC) and NAC with Inquiries (NACI) for suitability.

• Contract Type: Firm Fixed Price Commercial Services Contract.

• Period of Performance: One-year Base period (04/01/2026 - 03/31/2027) plus four (4) one-year options.

• Estimated Value: Not explicitly stated, but the NAICS code is 561720 (Janitorial Services) with a small business size standard of $22,000,000.00.

• Proposals are requested via email to blm_or_so_952_mail@blm.gov, mduane@blm.gov, and babecker@blm.gov.

• All questions/requests for information (RFI) must be submitted via email to the same addresses.

• Evaluation Factors: Technical Approach and Past Performance.

• Basis of Award: Responsible offeror whose offer is most advantageous to the Government, considering price and other factors.

• This requirement is set-aside for SMALL BUSINESS.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06 effective August 27, 2025.

• Offerors are advised to submit a completed copy of FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items.

Form / Attachment / Pricing Sheet

This document is a map of the Yaquina Head Outstanding Natural Area. It serves as an attachment to provide visual context for the location and its features.

• Map Features: Depicts roads, trails (hiking, paved, gravel), parking areas, restrooms, information centers, and points of interest such as the lighthouse, interpretive center, seal rock, and various coves.
• Legend: Explains the symbols used on the map, including those for watchable wildlife, tidal pools, whale watching, seal viewing, sea bird viewing, and trash/recycling containers.
• Location Context: Includes a small inset map showing the broader geographic location relative to nearby towns and highways.
• Scale: Provides a scale bar in feet for estimating distances.

This map is relevant for bidders to understand the physical layout and accessibility of the Yaquina Head Outstanding Natural Area, which may be important for understanding the scope of work, logistical requirements, or site visit information related to an opportunity at this location.

Form / Attachment / Pricing Sheet

This document is a Contract Corrective Action Plan template. It is intended to outline specific areas of concern within a contract, detail the impact of these concerns, and document the contractor's response and the government's actions.

• Administrative Information: Fields for contract number, report number, issue date, and responsible parties (COR, Contractor).
• Area of Concern: Sections to describe specific findings (Finding 1, Finding 2) and their impact, referencing PWS sections.
• Contractor Response: Space for the contractor to detail their proposed actions.
• Government Response and Actions Taken: Section for the government to document their review and actions.
• CO Action: A specific area to note if the Contracting Officer (CO) has taken actions such as reduced payment, cure notice, or show cause.
• Closeout: Signatures and dates for Contractor, Client Representative/COR, and CO to formally close out the corrective action plan.

While this is a template for corrective actions, bidders should be aware of its existence. It signifies a process for addressing performance issues. Understanding this template can provide insight into the government's expectations for contract performance management and the formal procedures for addressing deficiencies. It may be referenced in other solicitation documents or become part of a contract awarded based on this opportunity.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations. It serves as a reference for contractors to ensure compliance with labor laws when performing services for the U.S. Government.

• Occupational Codes and Titles: Lists specific job titles with corresponding codes.
• Wage Rates: Specifies the minimum hourly wage for each occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to contracts.
• Health & Welfare Benefits: Details specific hourly rates for health and welfare benefits.
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Footnotes: Provides specific details for certain occupations, such as Computer Employees and Air Traffic Controllers, including conditions for exemption and special pay rates (night/Sunday pay, hazardous pay).
• Conformance Process: Explains the procedure for establishing wage rates for occupations not listed in the determination.

This document is crucial for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to employees performing contract work, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed labor rates meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is a floor plan for the Interpretive Center, labeled as Attachment B. It provides detailed architectural layouts, room designations, and dimensions.

• Floor plan of the Interpretive Center.
• Room labels include: Lobby, Sales Area, Yaquina Room, Vestibules, Corridors, Work Rooms, Work Stations, Manager Prep, Lockers, Restrooms, Mechanical Rooms, Storage, and Interpretive Areas.
• Dimensions for various spaces and walls are indicated.
• Notes reference other sheets for wall type index and signage schedule.
• An "AS BUILT" stamp indicates revisions made on 1/20/1999.

This floor plan is crucial for bidders to understand the physical layout and spatial requirements of the Interpretive Center. It informs potential scope of work related to construction, renovation, or outfitting of the facility, and helps in estimating resources and costs.

Form / Attachment / Pricing Sheet

This document outlines the Acceptable Quality Level (AQL) inspection standards and payment terms related to contract performance. It details the criteria for acceptable service quality and how deficiencies impact contractor payment.

• Acceptable Quality Level (AQL): Defines a maximum of 15 deficiencies per 30-day month, with no more than 3 deficiencies per inspection. Failure to meet AQL may result in government-initiated corrective actions or contract termination.
• Payment Terms: Full payment is made for months with 5 or fewer deficiencies. Partial payments (90% or 80%) are made for 6-10 or 11-15 deficiencies, respectively. Pro-rated payments are issued for more than 15 deficiencies or more than 3 per inspection, based on work meeting AQL.
• Minimum Inspection Standards: Specific standards are provided for various services, including:
  • Floors (cleaning, sweeping, mopping, scrubbing)
  • Restrooms (fixtures, walls, floors, supplies, appearance)
  • Waste and recycling containers (emptying, cleaning)
  • Drinking Fountains
  • Glass Doors
  • Windows

This attachment is critical for bidders to understand the performance expectations and quality standards required for the contract. It directly impacts how performance will be measured, how payments will be processed, and the potential consequences of failing to meet specified quality levels. Bidders should carefully review these standards when developing their proposals and estimating resource needs.