Cooling System Replacement @ FILA

Specifications / Project Specifications

This document outlines the project specifications for the "Cooling System Replacement" at the First Ladies National Historic Site Education Center in Canton, OH. The project involves replacing a failed 60-ton air-cooled condenser, remote chiller, and associated hydronic piping and insulation. It also includes the replacement of two hydronic pumps in the chilled water loop. Additionally, the scope of work encompasses site work such as the removal and installation of parking bollards, asphalt patching, and new concrete mechanical pads.

• Replacement of a 60-ton air-cooled condenser, remote chiller, and refrigerant piping/insulation.

• Replacement of two hydronic pumps in the chilled water loop.

• Site work including parking bollard removal/installation, asphalt patching, and new concrete pads.

• All work to be performed under a single contract.

• Project completion within 180 calendar days of the Notice to Proceed.

• The contract will be a single contract for all work.

• Period of performance: 180 calendar days from Notice to Proceed.

• Not detailed in this document; refer to solicitation for proposal submission and evaluation criteria.

• Not detailed in this document.

• The existing chiller was installed in 1998 and has failed, resulting in a lack of air conditioning.

• The project location is the First Ladies National Historic Site Education Center, also known as "The Bank."

• Historic preservation procedures are detailed, emphasizing care to preserve existing historic materials and finishes.

• Protection of existing utilities, landscaping, and surrounding structures is required.

• Lead-based paint is to be considered present; RRP training is required.

• Specific requirements for waste management, site use, security, and environmental protection are outlined.

Form / Attachment / Pricing Sheet

This document provides information regarding Construction Contract Administration, specifically referencing Federal Acquisition Regulation (FAR) 36.211(b). It outlines the requirement for agencies to describe policies and procedures related to the definitization of equitable adjustments for change orders under construction contracts, as well as the time required for this process.

• Reference to FAR 36.211(b)
• Requirement for agencies to describe policies and procedures for definitizing equitable adjustments for change orders.
• Requirement for agencies to provide data on the time required to definitize equitable adjustments.

This document directs bidders to a specific URL for information on construction contract administration policies and procedures related to change orders. Bidders involved in construction contracts may find this information relevant for understanding agency practices and regulatory requirements concerning contract modifications and adjustments.

Form / Attachment / Pricing Sheet

This document is a Submittal List with Review Estimate Template for the "REPLACE CHILLER COOLING SYSTEM AT EDUCATION RESEARCH CENTER" project (PMIS Number: FILA 322010). It outlines the required submittals from contractors, categorizing them by specification section and description. It also indicates whether each submittal is informational or requires action, and specifies the review time needed from various architectural and engineering disciplines.

• Submittal Categories: Organized by Specification Section (e.g., General Requirements, Historic Treatment Procedures, HVAC Requirements, etc.) and specific Description of the submittal item.
• Requirements: Indicates if a submittal is 'Informational' or 'Action' based, with further breakdown into categories like 'Required Prior to Notice to Proceed,' 'Certifications or Laboratory Tests,' 'Reports or Calculations,' 'Manufacturer Data and Instructions,' 'Samples,' and 'Shop Drawings.'
• Action Submittal Review Estimate: Provides estimated review times in hours for various roles including Architect, Civil Engineer, Structural Engineer, Mechanical Engineer, Electrical Engineer, Project Manager, and others.

This document is crucial for bidders as it details all the necessary documentation and materials they must submit throughout the project lifecycle. It clarifies what information is required, when it is needed (e.g., prior to notice to proceed), and who will be reviewing it, along with the estimated time for review. This helps bidders plan their submittal process, allocate resources, and ensure compliance with project requirements.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Carroll and Stark Counties, Ohio. It outlines the prevailing wage rates and fringe benefits required for various construction trades under the Davis-Bacon Act. Bidders must use this information to ensure compliance with labor standards for federal construction contracts.

• General Decision Number: OH20260106 (effective 01/02/2026)
• Counties Covered: Carroll and Stark Counties, Ohio
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories)
• Trades Covered: Includes rates for Asbestos Worker, Bricklayer, Tile Setter, Carpenter, Electrician (Low Voltage and General), Power Equipment Operator, Ironworker, Laborer, Painter, Glazier, Plumber, Pipefitter, Roofer, Sheet Metal Worker, and Truck Driver.
• Rates and Fringes: Provides specific hourly rates and fringe benefit amounts for each listed trade.
• Executive Order 13706 (Paid Sick Leave): Applicable to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Applicable to contracts awarded between January 1, 2015, and January 29, 2022, setting a minimum hourly wage rate for covered workers.

This wage determination is critical for bidders to accurately estimate labor costs and ensure compliance with federal labor laws. Failure to adhere to these prevailing wage rates and fringe benefits can lead to contract violations. Bidders should review the specific rates for trades relevant to their proposed work and incorporate these costs into their proposals.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a 60-ton air-cooled condenser, remote chiller, refrigerant piping, and insulation. It also includes the replacement of two hydronic pumps in the chilled water hydronic loop. The estimated magnitude of construction is between $500,000 and $750,000. This project is set aside for Women-Owned Small Business concerns.

• Provide all labor, materials, tools, and equipment for the specified replacements.

• Work includes a 60-ton air-cooled condenser, remote chiller, refrigerant piping, and insulation.

• Replacement of two hydronic pumps in the chilled water hydronic loop.

• A firm-fixed price contract will be awarded.

• The period of performance is 180 calendar days after receipt of Notice to Proceed.

• Bids are due by 05/05/2026 at 12:00 PM ET.

• Bids must be submitted electronically via email.

• The bid opening will be held virtually.

• Evaluation will be based on price and other price-related factors.

• Section M (Evaluation Factors for Award) is not used because this is a sealed bid process.

• This acquisition is set aside for Women-Owned Small Business concerns.

• Offerors must be registered in the System for Award Management (SAM).

• The NAICS code is 238220 with a size standard of $19 Million.

• A site visit is scheduled for April 16, 2026, at 10:00 AM ET at the First Ladies National Historic Site in Canton, OH.

• A bid guarantee of 20% of the bid price is required, not to exceed $3M.

Forms / Attachments / Pricing Sheets

This document contains construction drawings and specifications for the "Replace Chiller Cooling System at Education Research Center" project at the First Ladies National Historic Site in Canton, Ohio. It details the architectural, structural, mechanical, and electrical aspects of the project.

• Sheet Index: Provides a comprehensive list of all drawings included in the document set.
• General Notes: Outlines project requirements, safety protocols, coordination instructions, and submission procedures.
• Demolition Plans: Details areas and components to be removed.
• Mechanical Plans: Illustrates the layout of new and existing HVAC systems, including piping and equipment.
• Structural Plans: Shows structural elements, foundations, and details.
• Electrical Plans: Depicts the electrical distribution, lighting, and power systems.
• Schedules: Includes detailed information on equipment, insulation, and electrical components.
• Details: Provides specific construction details for various elements.

This document is critical for potential bidders as it contains the complete scope of work, design requirements, and specifications necessary to understand the project's technical details, prepare accurate bids, and plan for execution. It outlines the existing conditions, demolition scope, and the requirements for the new chiller cooling system installation.

Form / Attachment / Pricing Sheet

This document is a template for reporting on the "Limitations on Subcontracting" clause for contracts. It is used to track payments made to the prime contractor, similarly situated subcontractors (SSS), and non-similarly situated subcontractors (NSS) during a specified performance period.

• Contract Number (PIID): #140P6426B0007
• Type of Set Aside: Women-Owned Small Business
• Type of Service: Construction by special trade contractors
• Performance Period for This Report: 180 days after issuance of NTP
• Fields for reporting total amounts paid to the prime, SSS, and NSS.
• Calculation for the "Limitation on Subcontracting Percentage."

Bidders should use this template to understand the reporting requirements related to subcontracting limitations. While this specific document is a template and the values are not yet filled in, it indicates that compliance with the "Limitations on Subcontracting" clause will be monitored. This is particularly relevant for Women-Owned Small Business set-aside opportunities, as it highlights the government's focus on ensuring small business participation.

Form / Attachment / Pricing Sheet

This document, titled "Notice to Contractors - Contractor Performance Assessment Reporting System (December 2015)," provides guidance to contractors regarding the Department of the Interior's (DOI) implementation of the Contractor Performance Assessment Reporting System (CPARS). CPARS is a web-based system used to collect and record past performance information on contracts, as required by FAR 42.1502.

• CPARS Process: The system is entirely paperless and allows for electronic processing of performance evaluation reports.
• Contractor Access: Contractors must designate representatives to access their past performance evaluations within 30 days after award. These representatives can provide comments on the evaluation.
• Evaluation Timeline: Assessments are completed within 60 days after the end of a performance period.
• Contractor Response: Contractors have 60 calendar days to respond to an evaluation, either with comments or by acknowledging receipt without comment. Failure to respond within this timeframe results in automatic return to the Government.
• Use of Data: Past performance evaluations are considered source selection sensitive information and must be protected. Use of this data for advertising or promotional purposes is prohibited.
• Discussion Requests: Contractors wishing to discuss an evaluation must request a meeting in writing within seven days of receipt.

This document is crucial for understanding the process of performance evaluations, which are a key component in source selection. Bidders should familiarize themselves with the CPARS system, their rights and responsibilities regarding evaluation review and comment, and the importance of timely responses. This information can impact how contractors manage their performance and respond to evaluations, which may be considered in future source selections.

Form / Attachment / Pricing Sheet

This document is a "Bid Schedule" and "Price Schedule Worksheet" for the "Cooling System Replacement" project at the First Ladies National Historic Site. It provides a breakdown of costs for various bid items and serves as the form for offerors to submit their pricing.

• Bid Schedule: Outlines a single "Base Bid" line item for a "Lump Sum" quantity, with fields for Price/Unit and Total Price.

• Price Schedule Worksheet: Details costs associated with:

  • Mobilization/Demobilization
  • Site Preparation
  • Site Demolition/Removals
  • Installation of New Cooling System
  • Site Improvements (concrete pad, bollards, asphalt work, etc.)

• Includes line items for Materials, Labor, and Equipment within each section.

• Provides fields for Subtotal, Overhead, Profit, and Bonds, culminating in a Grand Total (Base Bid).

• Offerors must submit an offer that conforms to the solicitation documents.

• Pricing should be provided for Base line items and all option lines (if applicable).

• Failure to conform may render the proposal non-responsive.

• For lump-sum items, provide only the total price.

• Round totals and extended prices to whole dollars.

This document is critical for bidders to understand the cost structure expected by the government and to prepare their detailed pricing proposals. It outlines the specific categories of work for which pricing is required and the format for submission.

Forms / Attachments / Pricing Sheets

This document contains pricing schedules and bid information for the "Cooling System Replacement" project at the First Ladies National Historic Site, and sample contract price schedules for "Cooling System Replacement" (Design-Bid-Build) and "Design and Build a New Structure" (Design-Build) projects. Bidders are required to submit offers with pricing for all base and option line items. Failure to do so may result in a non-responsive or unacceptable proposal.

• Bid Schedule: Details Contract Line Item Numbers (CLINs), titles, quantities, units of measure, price per unit, and total price for the "Cooling System Replacement" project. Includes a Base Bid line item.

• Price Schedule Wksht: Breaks down costs for the "Cooling System Replacement" project into categories such as Mobilization/Demobilization, Site Preparation, Demolition/Removals, Installation of New Cooling System, and Site Improvements. It also includes fields for Overhead, Profit, and Bonds.

• Design-Bid-Build (DBB) Sample: A sample contract price schedule for a "Johnstonian Visitors Center" project, outlining CLINs for Visitors Center, Water Line, Sanitary Sewer Line, Rock Excavation, and options for Geothermal Wells and a Photovoltaic System.

• Design-Build (DB) Sample: A sample contract price schedule for a "Design and Build a New Structure" project, outlining CLINs for Design, Construction, and an option for a Photovoltaic System.

• Offerors must provide pricing for all base and option line items.

• For lump-sum items, provide the total price only.

• For unit-priced items, provide the unit price and extended total price.

• Round all totals and extended prices to whole dollars.

• In case of calculation errors, the unit price governs for extended prices, and corrected amounts govern for summation errors.

These schedules provide the structure and format for submitting pricing proposals. Bidders must carefully review these documents to ensure their pricing is submitted correctly and comprehensively, covering all required line items and options as per the solicitation instructions. The sample schedules offer insight into potential project structures and pricing breakdowns for similar government contracts.

Sources Sought (Market Survey)

The National Park Service (NPS) is conducting a market survey to gauge contractor interest and capability for a potential upcoming project to replace the cooling system at the First Ladies National Historic Site (FILA) in Ohio. This survey is not an Invitation for Bid (IFB) or Request for Proposal (RFP), and responses are voluntary. The results will inform the government's acquisition strategy.

The project involves replacing a 60-ton air-cooled condenser, remote chiller, refrigerant piping, and insulation. It also includes replacing two hydronic pumps in the chilled water hydronic loop. Work is anticipated to begin in the spring/summer of 2026.

• NAICS Code: 238220, Plumbing Heating and Air-Conditioning Contractors
• Small Business Size Standard: $19M
• Magnitude of Construction: Anticipated between $500,000 and $750,000
• Bonding: Contractors should consider their construction bonding capacities.

Interested firms must submit the following information via email to craig_bryant@nps.gov by Monday, February 16, 2026, 12 PM ET, with reference number 140P6426B0007 in the subject line:

• Firm Name, Address, Phone Number, Email Address
• UEI Number
• Size status/SBA certifications (e.g., Small Business, WOSB, EDWOSB, HUBZone, SDVOSB, ISBEE)
• Capability Statement, including:
  • Bonding Limits
  • Brief explanation of company capabilities for the outlined work

Contractors must be registered as a small business under the listed socio-economic categories in SAM.gov for NAICS code 238220 to be considered.

• All costs for responding are the responsibility of the firm.
• Specifications and drawings will be provided if a formal solicitation is issued.
• Future solicitations will be posted on SAM.gov.