Z--HAVO 332164-REPLACE HVAC IN OHIA WING

Amendment / Modification

• Extends the Proposal Bid due date to April 8, 2026, at 12 PM Local (Hawaii Time).

• Updates the Period of Performance to April 15, 2026, to October 15, 2026.

• Proposal Bid due date

• Period of Performance

• The deadline for submitting proposals has been extended.

• The contract performance period has been adjusted.

Amendment / Modification

This amendment (0003) to solicitation 140P8226B0002, effective 02/23/2026, makes the following changes:

• Bid Opening Details: Provides a Microsoft Teams link, Meeting ID, and Passcode for the bid opening, which will be held virtually on March 26, 2026, at 12:00 PM Mountain Time.
• Period of Performance: The period of performance is updated to 04/15/2026 to 10/15/2026.
• Item 00010 Description: This item, previously described as 'Replace HVAC System in Ohia Wing', is now clarified to include 'MAINTENANCE OF RESTORATION OF REAL PROPERTY (PUBLIC OR PRIVATE)'.

• Item 14: Description of Amendment/Modification

• Bid Opening Date/Time (implied by the virtual meeting details)

• Period of Performance

• Item 00010 Supplies/Services Description

• The bid opening will be held virtually. Bidders should use the provided Microsoft Teams link to attend.

• The period of performance has been updated.

• The description for Item 00010 has been clarified.

Amendment / Modification

This amendment (0002) to the solicitation makes the following changes:

• Removes Attachment 6, the Contractor Price Proposal Form, from the solicitation requirements.

• Clarifies that only Attachment 7, the Contract Bid Schedule, should be used.

• Attachment 6 (Contractor Price Proposal Form) is removed.

• Attachment 7 (Contract Bid Schedule) is now the sole form to be used for pricing.

• Bidders should no longer use the Contractor Price Proposal Form (Attachment 6).

• Bidders must use the Contract Bid Schedule (Attachment 7) for pricing submissions.

• The period of performance remains 04/15/2026 to 10/15/2026.

• Michael Davidson, Contracting Officer, michael_davidson@nps.gov

Amendment / Modification

• Updates Construction Specifications (Rev 3-2-26). Specific updates are indicated in red text on Page 1, Section 1.2.

• Modifies the Period of Performance to 04/15/2026 to 10/15/2026.

• Construction Specifications (Page 1, Section 1.2)

• Period of Performance

• The effective date of this amendment is 02/23/2026.

• The Period of Performance has been updated.

Construction Specifications

This document contains the construction specifications for replacing the HVAC system in the Ohia Wing of Hawaii Volcanoes National Park. It details the requirements for the project, including:

• General Requirements (Division 01): Covers project management, work restrictions (including resource protection and invasive species prevention), submittal procedures, safety requirements, quality control, temporary facilities, stormwater pollution prevention, product requirements, execution, construction waste management, and closeout procedures.
• Concrete (Division 03): Specifies requirements for cast-in-place concrete, including formwork, reinforcement, and placement.
• Finishes (Division 09): Includes specifications for painting.
• Heating, Ventilating, and Air Conditioning (Division 23): Details mechanical general requirements, thermal insulation for mechanical systems, and unitary air conditioning equipment (specifically direct expansion split systems).
• Electrical (Division 26): Covers common work results for electrical systems, low-voltage power conductors and cables, grounding and bonding, hangers and supports, conduits, boxes and covers, vibration and seismic controls, and electrical connections to equipment.

The primary scope of work involves disconnecting and removing existing HVAC components (as highlighted in specific drawing sheets) and then furnishing and installing a new mini-split air-conditioning system.

• Historic Building: The Ohia Wing is an historic building, requiring special care to protect exhibits, collections, and archival materials.
• Invasive Species Prevention: Strict protocols are in place to prevent the introduction and spread of invasive species, including cleaning of vehicles and equipment.
• Park Regulations: Contractors must comply with National Park Service rules and regulations.
• Work Hours: Work is generally limited to daylight hours (6:00 a.m. to 4:00 p.m., Monday-Friday).
• Site Access: Park entry fees are waived for contract vehicles; personal vehicles require specific information. Site access is limited to project areas.
• Government-Furnished Items: None identified at the outset of the contract.

Includes detailed requirements for submittals, including product data, shop drawings, quality control plans, and construction schedules, all to be submitted using NPS CM-16 forms.

Solicitation / RFP / RFQ

This is a competitive 100% Small Business Set-Aside Invitation for Bid (IFB) for the "Replace HVAC System (HAVO)" project. The North American Industry Classification System (NAICS) code is 238220 with a size standard of $19M. The government anticipates awarding a firm-fixed-price contract.

• Replacement of the HVAC System at Hawaii Volcanoes National Park (HAVO).

• Work must be in strict compliance with the specifications.

• Contract Type: Firm-Fixed Price.

• Period of Performance: 180 calendar days after Notice to Proceed.

• Estimated Value: Not explicitly stated, but NAICS code is 238220 with a size standard of $19M.

• Submission Method: Electronic bids only, submitted to PWR_Sealed_Bids@nps.gov with the subject line "140P8226B0002 Replace HVAC System at Hawaii Volcanoes National Park (HAVO)". The entire bid package must be a single .pdf file, with a maximum email size of 34 MB.

• Bid Opening: Electronic bid opening. Information will be provided via amendment. The bid opening will occur approximately 24 hours after the bid due date/time.

• Questions Deadline: Written questions must be received no later than 12:00 AM Local Time (Hawaii) on March 13th, 2026.

• Questions Submission: Via email to Michael_Davidson@nps.gov.

• Key Deadlines: Bid due date is March 25, 2026, at 1200 local time.

• Evaluation: This is a sealed bid solicitation, implying award will be made to the lowest responsive and responsible bidder.

• This acquisition is a 100% Small Business Set-Aside.

• A site visit is scheduled for Tuesday, March 10th, 2026, at 9:00 AM Local Time (Hawaii). Contractors must pre-register by emailing Michael_Davidson@nps.gov. The site visit is encouraged but not mandatory.

• Bid Guarantees are required.

• Bidders must acknowledge all solicitation amendments.

• Bidders must complete SF 1442, Blocks 14 through 20, and include their SAM registered UEI number in Block 14.

Form / Attachment / Pricing Sheet

This document is Standard Form 25 (Rev. 10/2023), a Performance Bond. It is required for government contracts to ensure the principal fulfills contractual obligations. The bond guarantees payment to the Government for any taxes imposed if the contract is subject to specific bond requirements.

• Principal: Legal name and business address of the entity awarded the contract.
• Surety(ies): Name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for.
• Contract Date & Number: Details of the contract the bond is associated with.
• Obligation: Outlines the conditions under which the bond is void, primarily if the Principal fulfills all contract terms, conditions, agreements, and modifications, and pays applicable taxes.
• Execution: Spaces for signatures, names, titles, and seals of the Principal and Surety(ies).
• Bond Premium: Fields for Rate Per Thousand and Total amount of the premium.

Bidders should be aware that a performance bond, as detailed in this form, will likely be a requirement for contract award. This document outlines the structure and information needed to secure such a bond, including the principal's and surety's details and the bond's penal sum. Understanding these requirements is crucial for proposal preparation and ensuring compliance upon award.

Form / Attachment / Pricing Sheet

This document is the Contract Price Schedule for Solicitation Number 140P8226B0002, related to the "Replace HVAC System" project at Hawai’i Volcanoes National Park (HAVO).

• Solicitation Number: 140P8226B0002

• Park: Hawai’i Volcanoes National Park (HAVO)

• Project Title: Replace HVAC System

• Contract Line-Item Number (CLIN): 00010

• CLIN Title: Replace HVAC System

• Quantity: 1

• Unit of Measure: LS (Lump Sum)

• Offerors must submit a conforming offer with pricing for Base line items.

• Failure to provide pricing may result in an unacceptable proposal.

• For lump-sum line items, provide the total price only.

• Round all totals and extended prices to whole dollars.

• In case of calculation errors, the unit price governs; in case of summation errors, the corrected total governs.

This document requires bidders to provide a total price for the "Replace HVAC System" (CLIN 00010) as a lump sum. It outlines the specific format and rules for submitting pricing information, which is critical for proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a Contractor Price Proposal Form, provided as an Excel spreadsheet. It is designed to assist bidders in calculating and presenting their pricing for a solicitation. The form includes sections for direct costs (materials, labor, equipment), other direct costs (supervision, administration, travel, support services), and contractor markups (overhead, profit, bonds, taxes).

• Price Proposal Summary: A consolidated view of direct costs, other direct costs, and contractor markups.
• Contractor Markup Calculator/Worksheet: Sections to detail subcontractor or vendor costs and prime contractor markups.
• Direct Costs Tab: A structured Work Breakdown Structure (WBS) for itemizing materials, labor, and equipment costs.
• Other Direct Costs Tab: A breakdown for costs such as onsite supervision, administration, travel, and support services.
• Uniformat II Codes: A reference list of classification codes for building elements.
• ODC Pick List: A categorized list of potential Other Direct Costs.
• Instructions: Guidance on developing the WBS, entering cost data, applying markups, and submitting the proposal.
• Notes: Specific instructions regarding detailed breakdowns for 8(a) sole source solicitations and a disclaimer about the National Park Service (NPS) not being responsible for errors in the form.

This form is essential for bidders to accurately calculate and submit their pricing in the required format. It outlines the expected cost categories and the method for applying markups. Bidders must follow the instructions carefully, particularly regarding the detailed breakdown of costs for certain contract types, to ensure their proposals are reviewed. The included Uniformat II codes and ODC pick list provide a framework for categorizing costs.

Construction Specifications

This document outlines the construction specifications for replacing the HVAC system in the Ohia Wing at Hawaii Volcanoes National Park. It details the scope of work, which includes the removal of the existing, non-functional air conditioning system and its replacement with a new system as indicated in the project documents. The project will be executed under a single prime contract.

• Removal of the existing air conditioning system.

• Installation of a new air conditioning system.

• Compliance with NPS Hot Work Permit procedures (Form HW-1).

• Adherence to work restrictions and resource protection measures.

• Protection of existing exhibits, collections, and archival materials within the Ohia Wing.

• Careful installation to avoid damage to newly installed exhibits and glass cases.

• Installation of new piping through existing penetrations where possible; new drilling requires clearance from the Cultural Resource Manager.

• Final placement of mechanical equipment and routing of lines requires review and approval by the Cultural Resource Manager.

• The project will be constructed under a single prime contract.

• Not explicitly detailed in this section, but general requirements for submittals, RFIs, and project meetings are outlined in Division 01.

• Not specified in this document.

• The Ohia Wing is an historic building.

• The project is located in Hawaii Volcanoes National Park, Hawaii.

• The document is dated March 2025.

Wage Determination

This document is a modification (Modification #1) to the Davis-Bacon Act Wage Determination (WD # HI20260001) for construction projects in Hawaii. It supersedes General Decision Number HI20250001.

The wage determination applies to the following construction types in Hawaii Statewide:

• Building Construction Projects

• Residential Construction Projects (single family homes up to 4 stories)

• Heavy and Highway Construction Projects

• Dredging

• General Decision Number: HI20260001 01/

• Superseded General Decision Number: HI20250001

• State: Hawaii

• Publication Date of Modification 1: 01/16/2026

• Publication Date of Original Determination (Modification 0): 01/02/2026

The document lists detailed prevailing wage rates for various trades and classifications, including:

• Asbestos Workers/Insulator

• Boilermaker

• Bricklayer

• Tile, Marble & Terrazzo Worker

• Carpenters (various specialties)

• Drywall and Acoustical Workers

• Electricians

• Line Construction

• Elevator Mechanic

• Divers and Helicopter Work

• Power Equipment Operators (tunnel work and general)

• Dredging (various types)

• Paving Equipment Operators

• Ironworkers

• Laborers (various classifications including underground, landscape & irrigation, and general)

• Painters

• Glaziers

• Soft Floor Layers

• Taper

• Plasterer

• Cement Masons

• Plumber, Pipefitter, Steamfitter & Sprinkler Fitter

• Roofers

• Sheet metal worker

• Drapery Installer

• Fence Erector

• Executive Order (EO) 13706, establishing paid sick leave for federal contractors, applies to contracts awarded under this determination. Employees are entitled to 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year.

• Executive Order 13658, establishing a minimum wage for federal contractors, also applies. The minimum wage rate will be adjusted annually.

• The document outlines the Wage Determination Appeals Process.

Form / Attachment / Pricing Sheet

This document contains a series of architectural and engineering drawings related to the "Replace HVAC System in Ohia Wing" project at Hawai'i Volcanoes National Park. It details the existing conditions, demolition plans, and new installation plans for the HVAC system, including mechanical and electrical components.

• Site Plans (Sheets G2, G3): Illustrate the project location within the park and provide an enlarged view of the work area.
• Floor Plans (Sheets A1, A2, E3, E4): Show the layout of the first and second floors, indicating the placement of new HVAC units (Fan Coil Units - FCUs, Air-Cooled Condensing Units - ACCUs), ductwork, and electrical connections.
• Mechanical Plans (Sheets M1-M5): Detail the mechanical notes, schedules for fan coil units and condensing units, and specific plans for demolition and new installation of HVAC systems.
• Electrical Plans (Sheets E1-E4): Outline electrical general notes, demolition plans, new installation plans, and panel schedules, specifying power requirements and connections for the new HVAC equipment.
• Demolition Plans (Sheets M2, M3, E2): Show the existing mechanical and electrical components to be removed.
• Notes and Schedules (Sheets M1, E1): Provide critical information regarding general project notes, abbreviations, symbols, and specific equipment schedules.

These drawings are essential for bidders to understand the scope of work, including the demolition of existing HVAC and electrical systems and the installation of new equipment. They provide detailed information on the layout, specifications, and locations of all components, which is crucial for accurate bidding, material procurement, and project execution.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract, as required under 40 USC Chapter 31, Subchapter III, Bonds. Bidders may be required to provide this bond as part of their bid or upon award of a contract.

• Principal: The legal name and business address of the entity awarded the contract.
• Surety(ies): The name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum Of Bond: The maximum amount the surety is liable for.
• Contract Date & Number: Details of the contract this bond pertains to.
• Obligation: Outlines the conditions under which the bond is void (i.e., if the Principal makes prompt payment for labor and materials).
• Signatures & Seals: Spaces for authorized representatives of the Principal and Surety(ies) to sign and affix seals.

This form indicates a requirement for a payment bond. Bidders should be aware that they may need to secure a payment bond from an approved surety to ensure payment to subcontractors and suppliers for labor and materials furnished under the contract. The specific penal sum and surety requirements will be detailed in the solicitation or contract documents.