Z--MEDFORD HOT WATER HEATER REPLACEMENT- BLM MEDFORD

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Medford Hot Water Heaters Replacement project, clarifying details related to the solicitation.

• Roof Type: The roof is a flat, built-up fiberglass and hot asphalt roof with surface rock. Refer to attached specs for original installation details.
• Seismic Design: Engineered seismic design is not required; secure water heaters per the 2023 Oregon Plumbing Specialty code.
• Venting: Concentric venting is acceptable. Contractors must verify manufacturer venting requirements. Core drilling through interior walls for PVC venting is not allowed. Existing B-vent can be used for new water heaters, and its roof penetration is acceptable for PVC venting. If the B-vent is abandoned, it must be removed and capped.
• Expansion Tank: A new ASME-rated 2.5-gallon expansion tank is required, meeting the 2023 Oregon Plumbing Specialty code and manufacturer requirements.
• Equipment Pad: The contractor is responsible for extending the existing equipment pad if seismic strapping is intended.
• Hot Water Recirculation Pump: The existing hot water recirculation pump is to remain in service.

Clarifies requirements for roof type, seismic design, venting methods, expansion tanks, equipment pads, and the recirculation pump. The COR's onsite hours are Monday to Friday, 6 am-4:30 pm.

Amendment / Modification

This amendment (0001) to solicitation 140L4326R0003 provides the following attachments:

• Attachment 1: 140L4326R0003 Medford Hot Water Heaters
• Attachment 2: Q&A
• Attachment 3: Site Visit Sign-In Sheet
• Attachment 4: 2009 Roof Replacement Specifications

This amendment introduces new attachments related to the Medford Hot Water Heater Replacement project.

This amendment does not explicitly state changes to proposal deadlines or submission requirements, but bidders should review the provided attachments for any updated information or requirements.

Amendment / Modification

This amendment modifies the solicitation for Medford Hot Water Heaters Replacement.

• Section L.2.1.1 Evaluation Factor 1, Relevant Experience: Updated to require demonstration of specialized and relevant experience in hot water heater replacement trail tread maintenance. Projects must be similar in scope and magnitude, completed within six (6) years of the solicitation closing date. Specific experience information required includes:

  • Customer/contracting agency
  • Contract number
  • Contract/Project title with location
  • Whether experience was as a Prime
  • Award date
  • Initial award amount
  • Award amount at contract completion
  • Contract completion date
  • Actual completion date
  • Description of project (including photos if possible)
  • Description of relevant experience and any unique conditions/challenges

• New Attachments Provided:

  • Q&A (3 pages) - See Attachment 2
  • Site Visit Sign-In Sheet (1 page) - See Attachment 3
  • 2009 Roof Replacement Specifications (19 pages) - See Attachment 4

• Section L.2.1.1 Evaluation Factor 1, Relevant Experience

• No explicit changes to proposal deadlines or submission rules are mentioned, but bidders must now adhere to the updated experience requirements and consider the new attachments.

Form / Attachment / Pricing Sheet

This document is a Site Visit Attendance Sheet for Solicitation No. 140L4326R0003. It records the companies and representatives who attended a site visit conducted on March 11, 2026, at the Medford Interagency Office.

• Solicitation Number: 140L4326R0003
• Conducted by: Patrick Renfrew
• Date: 3/11/2026
• Meeting Place: Medford Interagency Office
• Title: Civil Engineer
• Time: 2:00PM
• Columns for Firm Name, Representative Name and Title, Prime or Sub status, Company Email, Company Phone Number, and Company Address.

This attendance sheet indicates which companies participated in the site visit. This information may be relevant for bidders to understand potential competitors or partners who have expressed interest in the opportunity by attending the site visit.

Specification / Technical Document

This document details the specifications for a "Modified Bituminous Membrane Roofing" system (Section 07550). It outlines the requirements for materials, installation, and quality assurance for a long-term, high-quality four-ply built-up roofing system.

• Scope of Work: Includes removal of existing roofing, preparation of the roof deck, and installation of a new four-ply modified bituminous membrane roofing system.

• Materials: Specifies various components including tapered insulation, fiberglass ply sheets, modified SBS/SIS membrane, aggregate surfacing, and steel flashing assemblies. Detailed material requirements and standards (ASTM, ASCE, FM, UL, NRCA) are provided.

• Installation: Outlines procedures for deck preparation (concrete and steel), insulation installation, felt ply installation, modified membrane application, flashing, metal edge systems, roof drains, and plumbing stacks.

• Quality Assurance: Requires manufacturer certifications, installer qualifications, third-party testing, and adherence to specific installation methods (e.g., EVT Method for bitumen heating).

• Warranty: Requires a minimum five-year labor warranty and a thirty-year material warranty from the manufacturer against leaks and failures.

• Submittals: Requires product data, samples, manufacturer's installation instructions, and various certifications from the manufacturer and contractor.

• Qualifications: Specifies requirements for both the roofing system manufacturer and the installing contractor, including specialization, experience, and ISO 9001 certification.

• Not explicitly stated in this document, but references to "manufacturer's standard specification section" and "licensed architect or engineer certification" suggest a need for qualified and certified vendors.

• The document references other specification sections (e.g., 01009, 01300, 07220, 07620) for additional details.

• It emphasizes adherence to manufacturer's recommendations and industry standards.

Solicitation / RFP / RFQ

This solicitation is for the replacement of existing water heaters at the BLM Medford District Office. The work includes demolition of existing units, installation of new high-efficiency water heaters, reconfiguring piping and vent systems, and all associated electrical work. It also includes demonstration/training for BLM site personnel.

• Demolition of existing water heaters.

• Installation of new high-efficiency water heaters.

• Reconfiguration of water heating system piping.

• Reconfiguration of water heater vent piping.

• All electrical work related to the above.

• Demonstration and training for BLM site personnel.

• Development and implementation of a Spill Prevention, Control, and Countermeasure (SPCC) Plan.

• Maintenance of a Spill Containment Kit (SCK) on-site.

• Compliance with hazardous material handling and disposal regulations.

• Adherence to specific construction spill provisions.

• Compliance with environmental regulations, including those related to hazardous materials and endangered species.

• Adherence to fire prevention requirements, including those for closed fire season and fire precaution levels.

• Contract Type: Firm Fixed-Price Construction Contract.

• Performance Period: See clause 52.211-10 in Contract Clauses Section.

• Proposals must be submitted electronically via email to hnordholm@blm.gov and fsapidajr@blm.gov by March 26, 2026, at 12:00 PM PT.

• Questions regarding the solicitation must be submitted in writing by March 17, 2026, at 12:00 PM PT.

• Proposals will be evaluated based on two factors: Technical (Relevant Experience) and Price.

• Technical evaluation will assess relevant experience, requiring at least two projects of similar scope and magnitude completed within the last six years.

• Price will be evaluated for fair and reasonableness.

• Award will be made to the responsible offeror whose proposal complies with solicitation requirements, submitting the Lowest Price Technically Acceptable (LPTA) proposal that meets or exceeds acceptable standards, and is determined to be the best value to the Government. Tradeoffs are not permitted.

• THIS SOLICITATION IS SET ASIDE FOR SMALL BUSINESS CONCERNS.

• Prospective bidders are urged to examine the work site.

• Attachment 1: Construction Wage Requirements Determination no. OR20260103 (6 pages).

• The solicitation includes numerous FAR clauses covering various aspects of the contract, including environmental protection, labor standards, payment, insurance, bonds, and procurement integrity.

Solicitation / RFP / RFQ

This document is a solicitation for the "Medford Hot Water Heater Replacement" project for the BLM Medford District, OR. The estimated magnitude of this construction project is between $30,000.00 and $40,000.00. This solicitation is issued as a total Small Business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million.

• The core requirement is the repair or alteration of maintenance buildings, specifically involving the replacement of a hot water heater.

• Delivery is required within 30 calendar days after Notice to Proceed.

• Any amount awarded over $35,000.00 requires submission of a Payment Bond.

• Any amount awarded over $150,000.00 requires both payment and performance bonds.

• Sealed offers are due by 12:00 PM local time on 03/26/2026 at the address specified in Item 8.

• Offers must be valid for at least 90 calendar days after the offer due date.

• The contractor shall begin performance within 10 calendar days and complete the work within 30 calendar days after receiving notice to proceed.

• This is a total Small Business set-aside.

• The delivery location is the BLM Medford District Office, 3040 Biddle Road, Medford, OR 97504 US.

Other / Unclassified

This document is a General Decision (OR20260103) issued by the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates for various construction classifications in Jackson and Josephine Counties, Oregon. It specifies rates for building construction projects, excluding single-family homes and small apartment buildings. The document includes base wage rates and fringe benefits for trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher, Electrician, various heavy equipment operators (Bulldozer, Grader, Loader, Backhoe, Crane, Roller), Ironworker, Laborers, Pipelayer, Painter, Pipefitter, Plumber, Sheet Metal Worker, Carpenter, Cement Mason, Roofer, and Truck Driver. It also references Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors) and outlines the process for wage determination appeals.

This document is crucial for bidders on federal construction projects in the specified Oregon counties. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, ensuring compliance with federal labor standards. Bidders must use these rates when preparing their proposals and will be bound by them if awarded a contract. The document also provides contact information for inquiries and appeals related to wage determinations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace two existing hot water heater tanks serving the main office building, multipurpose building, and warehouse at the Medford Interagency Office (MIO) District Office.

• Demolition and removal of two existing hot water heater tanks and associated hardware.

• Installation of new, high-efficiency water heaters.

• Reconfiguration of existing water heating system piping and vent piping.

• All necessary electrical work related to the installation.

• Demonstration and training for Bureau of Land Management (BLM) site personnel on the new water heater functions and routine maintenance.

• New water heaters must meet specific technical requirements including:

  • Heat Capacity (Input): 130,000 BTU/Hr.
  • Capacity: 100 gallons
  • Minimum Flow rate: 0.5 GPM
  • DHW Flow rate: 11.2 GPM (35°F temp rise), 8.7 GPM (45°F temp rise), 5.6 GPM (67°F temp rise)
  • Gas Type: Natural
  • Power Supply: 120 volts, 60Hz
  • Water pressure: 15-150 PSI

• Product technical sheets must be submitted with quotes, meeting Energy Star requirements with a thermal efficiency of 98%.

• All work must be insulated and fastened according to industry standards.

• System components (pressure and hot water settings) must be adjusted.

• A thorough check for leaks after piping work is complete is required.

• The project location is the Main Office Building of the Medford District Office at 3040 Biddle Road, Medford, Oregon.

• The contract type is a single contract for all work.

• A licensed plumbing contractor is required; a copy of the license must be submitted with the quote.

• Operation and maintenance manuals for the new water heaters must be furnished.

• A warranty period of 1 year from the date of final acceptance of the work applies (FAR 52.246-21).

• Manufacturers' warranty information must be provided to the Contracting Officer's Representative at project completion.

• Contractors must coordinate operations to minimize inconvenience to site staff and coordinate all activities with the BLM site manager and Contracting Officer's Representative.

• Access to all areas must be maintained for BLM business.

• Temporary building access cards will be provided upon award.

• Materials storage on-site is not permitted unless authorized by the Contracting Officer Representative (COR).