Z1AZ--Replace Learning Exchange Roof 541-23-202 - VAMC CLEVELAND

Amendment / Modification

This amendment (0003) provides information for the Teams call for the Bid Opening.

• Provides Microsoft Teams meeting details (link, Meeting ID, Passcode) for the Bid Opening.

• Provides dial-in phone number and conference ID for the Bid Opening.

• The bid due date and time remain unchanged: May 20, 2026, at 1:00 PM.

• Bids are to be submitted via mail to Terence James at the address listed in block 7 of the solicitation.

• All other terms and conditions of the original solicitation remain in full force and effect.

Amendment / Modification

This document is Amendment 0003 to Solicitation 36C25026B0010.

• The subject of the solicitation has been updated to "Replace Learning Exchange Roof 541-23-202 - VAMC CLEVELAND".
• The solicitation number remains 36C25026B0010.
• The response date/time/zone is May 20, 2026, 13:00 Eastern Time, New York, USA.
• The Product Service Code is Z1AZ.
• The NAICS Code is 236220.
• The Contracting Office Address is Department of Veterans Affairs, Network Contracting Office (NCO) 10, 6100 Oak Tree Blvd., Independence, OH 44131.
• The Place of Performance is Department of Veterans Affairs, Cleveland VA Medical Center, 10701 East Blvd., Cleveland OH 44106, USA.

This amendment does not appear to modify proposal deadlines or submission requirements beyond the updated information listed above.

Solicitation / RFP / RFQ

This document outlines the general requirements for the "REPLACE LEARNING EXCHANGE ROOF" project at the Louis Stokes Cleveland VAMC. The project involves the complete preparation of the site for building operations, including demolition and removal of existing structures, and furnishing labor and materials to replace the roofing system.

• Roofing Material: The Base Bid specifies a Cold Applied Styrene-Butadiene-Styrene Modified Membrane Roofing System (SBS). An alternate bid (Bid Deduct Alternate No.1) allows for the substitution of an EPDM roofing system for a Bituminous Built-Up Roofing System.

• Site Preparation: Includes demolition and removal of existing structures.

• Safety: Adherence to safety and infection control requirements as detailed in section 01 35 26.

• Security: Comprehensive construction security requirements including a Security Plan, adherence to VA security management program, obtaining badges, and restrictions on photography.

• Site Access: Visits to the site by Bidders require appointment with the Medical Center Project COR. Vehicle authorization requests are needed 24 hours in advance.

• Operations & Storage: Contractor must confine operations to authorized areas and obtain approval for temporary buildings.

• Alterations: Requires a thorough survey of existing conditions, including flooring, doors, windows, and mechanical/electrical fixtures. Any damage caused by the contractor must be repaired.

• Disposal & Retention: Procedures for disposing of or retaining materials and equipment removed during demolition.

• Protection: Contractor must preserve and protect existing vegetation, structures, equipment, utilities, and improvements. This includes protection against water infiltration, damage from construction, and dust/weather.

• Restoration: Existing work must be repaired, patched, or replaced as necessary to install new work, ensuring it is left in as good condition as before.

• Documentation: Requirements for maintaining as-built drawings and providing photographic documentation of construction progress.

• Warranty Management: Development of a warranty management plan, including a 4-month and 9-month inspection, and detailed information on warranted items and service.

• The document references "BID ISSUE DOCUMENTS" dated 04/16/2026.

• Drawings and contract documents can be obtained from the website where the solicitation is posted.

• Not explicitly stated in this document.

• Offices of ENCORUS GROUP ENGINEERING, P.C. are acting as Architect-Engineers.

• The Medical Center must maintain its operation 24 hours a day, 7 days a week, requiring careful coordination of work to avoid interruption.

• Building No. 6 will be occupied during the performance of work.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid site visit related to the "Replace Learning Exchange Roof" opportunity. It records the names, companies, phone numbers, and email addresses of attendees.

• Names of individuals who attended the pre-bid site visit.
• Companies represented by the attendees.
• Contact phone numbers.
• Contact email addresses.

This document serves as a record of potential interested parties who attended the mandatory pre-bid site visit. It can be useful for understanding the competitive landscape and for networking purposes. The information may also be relevant for the government to track attendance for any requirements related to the site visit.

Amendment / Modification

This amendment modifies Solicitation 36C25026B0010.

• The hour and date for receipt of offers has been extended to May 20, 2026, at 13:00 EDT.

• The purpose of this modification is to revise specification and narrative sections, specifically:

  • Section 01 00 00 General Requirements (dated 04/16/2026)
  • Site Visit Sign In Sheet

• Section 01 00 00 General Requirements

• Site Visit Sign In Sheet

• The deadline for offer submission has been extended to May 20, 2026, 13:00 EDT.

Solicitation / RFP / RFQ

This solicitation is for the replacement of the Learning Exchange Roof at the VAMC Cleveland facility. The project is identified by solicitation number 36C25026B0010.

• Replacement of the Learning Exchange Roof.

• The project is associated with Product Service Code Z1AZ.

• The NAICS Code for this procurement is 236220.

• The Place of Performance is the Cleveland VA Medical Center, 10701 East Blvd., Cleveland, OH 44106, USA.

• Response Date/Time/Zone: May 20, 2026, 13:00 Eastern Time, New York, USA.

• The Contracting Office is Network Contracting Office (NCO) 10, located at 6100 Oak Tree Blvd., Independence, OH 44131.

• This procurement is set aside for the Small Business Administration (SBA).

• Additional documents referenced include: 36C25026B0010 0002, 010000 General Requirements.REV01, and Replace Learning Exchange Roof - Sign In Sheet.

• The Contracting Office's ZIP Code is 44121.

• The Point of Contact is Terence James, Contract Specialist, at terence.james@va.gov or 216-791-2300 x49531.

Amendment / Modification

• This amendment modifies the solicitation by adding FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)".

• This clause is added to comply with Executive Order (EO) 14398, signed on March 26, 2026.

• FAR Clause 52.222-90 is added to the contract.

• All other terms and conditions of the original solicitation remain in full force and effect.

• No changes to proposal deadlines or submission requirements are indicated, beyond the incorporation of this new clause.

Solicitation / RFP / RFQ

This solicitation is for the replacement of the Learning Exchange Roof at the Louis Stokes Veterans Affairs Medical Center (VAMC) in Cleveland, OH. The project is identified by solicitation number 36C25026B0010.

• Replacement of the Learning Exchange Roof.

• The contracting office is Network Contracting Office (NCO) 10, located in Independence, OH (ZIP code 44131).

• The Place of Performance is the Louis Stokes Veterans Affairs Medical Center, 10701 East Blvd., Cleveland OH 44106.

• Response Date/Time: May 15, 2026, 13:00 Eastern Time, New York, USA.

• The contracting office address is 6100 Oak Tree Blvd., Suite 490, Independence OH 44131.

• This opportunity is set aside for the Small Business Administration (SBA).

• The NAICS Code is 236220 (Commercial and Institutional Building Construction).

• The Product Service Code is Z1AZ.

• The primary point of contact is Terence James, Contract Specialist, at terence.james@va.gov or 216-791-2300 X49531.

• The solicitation number is 36C25026B0010.

• The document referenced is "36C25026B0010 0001.docx".

Form / Attachment / Pricing Sheet

This document provides a "Brand Name or Equal" products listing for the VAMC Cleveland Replace Learning Exchange Roof Project. It specifies components that can be used as alternatives to a brand name product.

• Project #: 541-23-202
• Item Description: Existing Roofing System Components
• Spec Section / Drawing Number: AS-500
• Manufacturer: T-Clear, Johns Manville, Dow, Honza Group

This listing is crucial for bidders who intend to propose "brand name or equal" products. It identifies the specific components and acceptable manufacturers that meet the project's specifications, allowing vendors to prepare compliant proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide design and engineering services for the replacement of the roof on the Learning Exchange Building, culminating in a VA format driven construction contract package.

• Conduct a comprehensive condition survey of the roofs.

• Provide a description of existing conditions, recommendations, and a preliminary construction cost estimate.

• Deliver a complete, stamped construction package including drawings, specifications, project narrative, and a construction cost estimate.

• The proposed design includes a Cold Adhesive (SBS) Modified Bituminous Membrane roof system over new ¼” cover board, a base sheet, and a top granule coated top sheet.

• Removal and replacement of wood fascia blocking, aluminum fascia, and perimeter gravel stops.

• Replacement of roof crickets, roof drains, and skimmers.

• Installation of new walk pads.

• Modification of the scupper and gravel stop at the high roof to include a downspout.

• Flashing at intersections between walls and the roof.

• Reinstallation of lightning protection system.

• Installation of four (4) steel pipe anchoring devices for fall protection.

• The new roof system will be a Cold Adhesive (SBS) Modified Bituminous Membrane.

• The roof will be designed to divert water to the low areas and into the roof drains.

• Lightning protection system will match existing and pass inspection.

• Fall protection anchors will be factory manufactured, high strength steel.

• Not explicitly stated in the SOW, but the project involves the Learning Exchange Building.

• Site safety measures must be implemented, including temporary guardrails, maintaining sidewalk access, protecting adjacent roof safety, and protecting trees.

• The building roof south of the site is designated as a staging area, requiring contractor protection, fencing, and a loading capacity diagram.

• Coordination with the COR regarding staging area usage and noise levels.

• Mechanical supports for rooftop equipment will be lifted off the roof surface during construction and reconnected.

• Rooftop equipment (HVAC, roof fans, etc.) will remain in place and be flashed into the new roof, with roof fans, roof hatch, and electrical roof box covers needing removal for curb flashing installation.

• Phasing of the project is divided into two phases: Phase 1 (Column line 4 to the north) and Phase 2 (Column line 4 to the south, including the high roof).

• Existing lightning protection system is in good condition (installed 2017) and will be removed and reinstalled.

• Two (2) current 4" roof drains and two (2) additional 4” overflow drains are present; the design will ensure proper drainage according to IBC standards.

• Fall protection anchors will be bolted to the steel deck below and fastened by a square steel plate.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which specifies prevailing wage rates and fringe benefits for various construction classifications in Cuyahoga County, Ohio. It is intended to inform bidders about the minimum wage and benefit requirements for laborers and mechanics employed on federal or federally funded construction projects in the specified area.

• General Decision Number: OH20260074, dated 01/02/2026.
• Geographic Area: Cuyahoga County, Ohio.
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Classifications and Rates: Lists specific job classifications (e.g., Asbestos Worker, Bricklayer, Electrician, Carpenter, Ironworker, Laborer, Plumber, Pipefitter, Roofer, Sheet Metal Worker) along with their corresponding hourly wage rates and fringe benefits.
• Effective Dates: Various effective dates for different classifications, primarily in 2024 and 2025.
• Footnotes: Includes important notes regarding paid holidays, vacation time, and specific conditions for certain classifications (e.g., Electrician, Elevator Mechanic).
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations.
• Union Rate Identifiers: Explains the coding system used to denote union, survey, and state-adopted rates.

Bidders must review these wage rates to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract violations. The document helps bidders understand the labor cost component of the opportunity and ensure compliance with federal labor standards.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction" (NOV2022). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory form for the solicitation.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).

• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.

• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.

• Certification Acknowledgment: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false certifications.

• Compliance Verification: Offerors understand that the VA may require documentation to demonstrate compliance during performance and upon completion.

• Required Fields: The form includes fields for the offeror to complete, including their name, printed name and title of the signee, signature, date, and company name and address.

• Mandatory Submission: This certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide it will result in the offer being deemed ineligible for evaluation and award.

• Understanding Limitations: Bidders must understand and agree to the specific subcontracting limitations based on the contract type (Services, General Construction, or Special Trade Construction) relevant to the opportunity.

• Compliance Planning: Bidders should consider these limitations when developing their subcontracting plans and pricing strategies.

Form / Attachment / Pricing Sheet

This document provides a campus map and directions for navigating to and within the Wade Park Campus, specifically detailing parking and access to the Administration Building and Main Medical Center.

• Campus Layout: Illustrates the Wade Park Campus with key buildings (Admin Building, Main Medical Center) and parking structures (Employee Parking Garage, Patient Parking Garage).
• Parking Information: Designates areas for employee and patient parking, including specific floors.
• Directions: Provides a numbered, step-by-step guide for entering the Patient Parking Garage, navigating to the Admin Building, and accessing the lobby.
• Key Locations: Identifies the "Admin Building - 2nd Floor" and "Patient Parking Garage - 2nd Floor."
• Scale and Date: Includes a map scale (1"=60'-0") and a date of 04-13-2026.

This map and directions are crucial for bidders attending site visits, pre-proposal conferences, or any other in-person meetings related to this opportunity. It ensures efficient navigation to the correct buildings and parking areas on the VA campus.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details related to the "A/E DESIGN, REPLACE LEARNING EXCHANGE ROOF" project at the Louis Stokes Cleveland VAMC. It provides visual information for bidders to understand the scope of work, existing conditions, and proposed changes.

• Title Sheet (G1001): Project overview, drawing index, and consultant information.
• General Notes and Legends (G1002): Contains critical project notes, symbols, and abbreviations relevant to understanding the drawings.
• Project Staging Plan (GC101): Outlines the proposed site staging areas, temporary fencing, and access routes.
• Architectural Demolition Plans (AD101): Details the existing roof elements to be removed.
• Architectural Plans (A-101, A-102): Illustrates the proposed roof plan, including new roofing systems and alternates.
• Architectural Elevations (A-201): Shows exterior views of Building 6.
• Architectural Sections & Details (A-501, A-502): Provides detailed views of specific construction elements, flashing, and assemblies.
• Electrical Lightning Protection Plan (EG101): Details the lightning protection system for the roof.

These drawings are essential for bidders to accurately assess the scope of work, identify existing conditions, understand the proposed roofing system, and plan for site logistics. They form the basis for understanding the technical requirements and potential challenges of the project.

Form / Attachment / Pricing Sheet

This document is a "MASTER SPECIFICATION INDEX" for the "A/E Design Replace Learning Exchange Roof" project at the Louis Stokes Cleveland VAMC. It serves as a table of contents for the bid issue documents, listing all relevant sections and their corresponding dates.

• The index is organized by Division and Section Number.
• It includes sections related to General Requirements (Division 01), Existing Conditions (Division 02), Thermal and Moisture Protection (Division 07), Finishes (Division 09), and Electrical (Division 26).
• Specific sections cover topics such as General Requirements, Demolition, Roofing, Flashing and Sheet Metal, Roof Specialties, Joint Sealants, Construction Waste Management, Quality Control, Special Inspections, and Commissioning.
• A "List of Drawing Sheets" (Section 00 01 15) is also included, detailing the architectural, demolition, and electrical drawings relevant to the project.

This document is crucial for bidders as it provides a comprehensive overview of all technical specifications and drawings associated with the "Replace Learning Exchange Roof" project. It allows bidders to quickly identify and access all relevant documentation required for preparing a bid, understanding the scope of work, and ensuring compliance with all specified requirements.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Learning Exchange Roof" project at the Cleveland VA Medical Center. The project involves general construction, alterations, and the removal and replacement of the existing roofing system and accessories. The work is a 100% Small Business (SB) Set-Aside and will be awarded using sealed bidding procedures (FAR Part 14).

• Removal and replacement of the existing roofing system and accessories.

• Installation of a new Cold Applied Styrene-Butadiene-Styrene Modified Membrane Roofing System (SBS) for the Base Bid.

• An alternate bid (Bid Deduct Alternate 1) proposes an EPDM roofing system for the Bituminous Built-Up Roofing System.

• The project covers a 9,970 square foot roof replacement.

• Work includes all labor, material, equipment, and supervision.

• All work must be in accordance with the Statement of Work (SOW) and drawings/specifications.

• Contract Type: Sealed Bidding (IFB)

• Period of Performance: 100 calendar days from receipt of Notice to Proceed (NTP).

• Estimated Value: Between $500,000 and $1,000,000.

• Site Visit: April 28, 2026, at 1000 EST.

• RFI Due Date: May 7, 2026, at 1400 EST.

• Bid Due Date: May 15, 2026, at 1300 EST.

• Bid Opening: May 15, 2026, at 1300 EST via Microsoft Teams.

• Bids must be submitted via mail to the address in Block 7.

• Award will be made to the responsible offeror with the lowest evaluated price.

• Offerors must submit a cost breakdown.

• Bid Guarantee: Required.

• Bonds: Performance and Payment Bonds will be required if the contract exceeds $150,000.

• This is a 100% Small Business (SB) Set-Aside.

• Contractors must be registered and current in the System for Award Management (SAM.gov) at the time of award.

• Bidding materials (drawings, specifications, forms) can be obtained from sam.gov.

• The government intends to award on Bid Item 1 (Base Bid) based on available funding.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Learning Exchange Roof" project (Project 541-23-202) at the Louis Stokes Veterans Affairs Medical Center (LSVSMC) in Cleveland, OH. The contractor will be responsible for providing all labor, materials, equipment, and supervision to complete the roof replacement in accordance with the provided specifications and drawings.

• Replacement of the Learning Exchange Roof at LSVSMC.

• Project duration must not exceed 100 calendar days from the Notice to Proceed.

• The magnitude of this project is estimated to be between $500,000.00 and $1,000,000.00.

• A 120-day bid acceptance period is required.

• A 20% Bid Bond must be submitted with the bid.

• Performance and Payment Bonds will be required from the awardee.

• Response Date/Time: 05-15-2026, 13:00 Eastern Time, New York, USA.

• All amendments to the solicitation will be posted on www.sam.gov. Bidders are responsible for obtaining and acknowledging all amendments.

• Written requests for information must be submitted to the Contracting Officer. No telephone inquiries will be accepted. Questions received after the cut-off period will not be answered.

• Questions may be emailed to Terence.James@va.gov.

• A pre-proposal conference will be held; details will be provided in the solicitation.

• This solicitation is a 100% Small Business Set-Aside.

• Bidders must be registered in the Small Business Administration (SBA) VET CERT at https://veterans.certify.sba.gov/.

• Bidders must be currently registered in the System for Award Management (SAM) at www.sam.gov and have a Dun & Bradstreet number.

• NAICS Code: 236220 (Commercial and Institutional Building Construction Contractors) with a small business size standard of $45 Million.

• Interested Bidders are strongly encouraged to register at www.sam.gov to "Watch This Opportunity" for notifications of actions and amendments.

• Attached documents include the Statement of Work, Specifications, Drawings, Brand Name Spreadsheet, Engineering Map, Limitations on Subcontracting notice, and Wage Determination.

Solicitation / RFP / RFQ

This solicitation is for Project 541-23-202, "Replace Learning Exchange Roof" at the Louis Stokes Veterans Affairs Medical Center (LSVSMC) in Cleveland, OH. The contractor will be responsible for providing all labor, materials, equipment, and supervision necessary to complete the roof replacement project according to the provided specifications and drawings.

• Complete replacement of the Learning Exchange Roof at LSVSMC.

• Adherence to all specifications and drawings.

• Project completion within 100 calendar days from the Notice to Proceed (NTP).

• The magnitude of the project is estimated to be between $500,000.00 and $1,000,000.00.

• A 120-day bid acceptance period is required.

• Performance bond and payment bond will be required from the awarded contractor.

• Interested bidders are strongly encouraged to register at www.sam.gov to receive notifications and amendments.

• Amendments will be posted on www.sam.gov; paper copies will not be mailed.

• All requests for information must be in writing to the Contracting Officer; no telephone inquiries will be accepted.

• Questions must be submitted via email to Terence.James@va.gov by a specified cut-off period (details to be provided in the solicitation).

• A 20% Bid bond must be submitted with the bid.

• A pre-proposal conference will be held (date, time, and location to be announced).

• This solicitation is a 100% Small Business Set-Aside.

• Bidders must be listed in the Small Business Administration (SBA) VET CERT at https://veterans.certify.sba.gov/.

• Bidders must be currently registered in the System for Award Management (SAM) at www.sam.gov and have a Dun & Bradstreet number.

• The North American Industrial Classification Standard (NAICS) code is 236220, with a small business size standard of $45 Million.

• The Contracting Office ZIP Code is 44131.

• The Place of Performance is Louis Stokes Veterans Affairs Medical Center, 10701 East Blvd., Cleveland, OH 44106.

• The response date is March 27, 2026.

• Contact Specialist: Terence James, terence.james@va.gov, 216-004-9531.

Solicitation / RFP / RFQ

This solicitation is for the replacement of the Learning Exchange Roof at the Cleveland Veterans Affairs Medical Center (VAMC). The contractor will be responsible for preparing the site, including demolition and removal of existing structures, and furnishing all labor and materials to complete the roofing project as per the drawings and specifications.

• Complete site preparation, including demolition and removal of existing structures.

• Furnish all labor and materials for the roofing project.

• Install a new Cold Applied Styrene-Butadiene-Styrene Modified Membrane Roofing System (SBS).

• The contract will be awarded under an SBA set-aside.

• Product Service Code: Z1AZ

• NAICS Code: 236220

• Response Date/Time: November 17, 2025, 15:00 Eastern Time, New York, USA.

• The contracting office is located in Independence, OH (ZIP Code 44131).

• This opportunity is set-aside for the Small Business Administration (SBA).

• Place of Performance: Louis Stokes Veterans Affairs Medical Center, 10701 East Blvd., Cleveland, OH 44106, USA.

• The contracting office's ZIP code is 44106.

• Contact Specialist: Terence James (terence.james@va.gov, (216) 004-9531).