Z1DA--36C26126R0052 Replace Buildings 911 and 98 - Fire and Security Alarms Project # 612A4-26-051

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form used to submit questions regarding a solicitation. It is intended for use by potential offerors to ask questions about the solicitation or the Statement of Work (SOW) / technical data.

• Fields for Company Name, Offeror, Person Submitting Question, Date of Inquiry, and Phone Number.
• A section to type proposal inquiries, identified sequentially as RFI #1, RFI #2, etc.
• Checkboxes to indicate if questions pertain to the solicitation/evaluation factors or the SOW/technical data.

Bidders must use this form to submit any pre-proposal inquiries via email to jessica.newman@va.gov. Telephone requests will not be accepted. Responses to these inquiries will be provided in an amendment format via email. This form is crucial for obtaining clarifications before submitting a proposal.

Amendment / Modification

This amendment (0002) to Solicitation 36C26126R0052, originally dated 05-23-2026, provides a Word version of the RFI Questions form.

• The RFI Questions form is now available in a Word document format.

• This amendment does not change the hour and date specified for receipt of offers. Offerors must acknowledge receipt of this amendment.

Amendment / Modification

This amendment (0001) to solicitation 36C26126R0052 provides the following:

• The Site Visit Sign-in Sheet from the site visit held on Wednesday, June 3rd, 2026.

• The Request for Information (RFI) Form.

• Extends the RFI submission window from June 9th, 2026, to June 11th, 2026, by 12:00 PM PT.

• The RFI submission deadline has been extended.

• New attachments provided: "612A4-26-051 MCC Fire Alarm Site Visit Log 6-3-2026 -Signed" and "Attachment Request for Information RFI Form - Fillable."

• The deadline for submitting RFIs has been extended to June 11th, 2026, 12:00 PM PT.

Form / Attachment / Pricing Sheet

This document is a "Request for Information (RFI) Form" designed for vendors to submit pre-proposal inquiries regarding an upcoming solicitation. RFI responses will be provided in an amendment format via email. Telephone inquiries will not be accepted.

• Submission Method: All inquiries must be submitted via email to jessica.newman2@va.gov using an editable version of this form.
• Inquiry Identification: Vendors must identify each set of inquiries numerically (e.g., RFI #1, RFI #2).
• Inquiry Type: The form includes checkboxes to indicate if the questions pertain to the solicitation/evaluation factors or the statement of work/technical data.
• Required Information: Vendors must provide their Company Name and Offeror, the name of the person submitting the question, the date of inquiry, and a phone number.
• Proposal Inquiry Section: A dedicated section is provided to type the specific inquiry.

This form is crucial for potential bidders to ask clarifying questions about the solicitation, evaluation factors, statement of work, or technical data before submitting proposals. It outlines the official channel and format for submitting these inquiries to ensure they are addressed by the government.

Other / Unclassified

This document is a Site Visit Log for Solicitation Order No. 36C26126R0052, which is a Request for Proposal (RFP) for Project No. 612A4-26-051. The project involves the replacement of Building 911 and Building 98, and security alarms at the VA Medical Clinic McClellan.

The log records attendees who participated in a site visit on Wednesday, June 3rd, 2026. It includes the printed name, company name, prime or subcontractor status, area code/phone number, and email address for each attendee.

Key dates mentioned are:

• Site Visit Date/Time: Wednesday, June 3rd, 2026, 9:00 AM PT
• RFI Questions Due Date/Time: Tuesday, June 9th, 2026, 9:00 AM PT
• Proposal Due Date/Time: Monday, June 22nd, 2026, 12:00 PM PT

Additional requirements noted are adherence to safety protocols and no smoking on the premises.

This document is relevant to potential bidders as it confirms attendance at a mandatory or recommended site visit. It lists companies that have expressed interest and attended the site visit, potentially indicating competitors or future subcontractors. The listed contact information may be useful for networking or subcontracting inquiries. The dates provided are critical for understanding the RFP timeline.

Specifications

This document contains the specifications for the "Replace B911 and B98 Fire Alarm and Security Alarms" project (Project: 612A4-26-051) at the McClellan VA Medical Center. It details the requirements for the replacement and upgrade of fire alarm and security systems. The document is organized into various divisions and sections, covering:

• General Requirements: Outlines safety, general intentions, and bid items.
• Divisions 00-32: Covers various aspects of construction, including special sections, general requirements, existing conditions, demolition, wood, thermal and moisture protection, openings, finishes, electrical installations, communications, electronic safety and security, exterior improvements, construction waste management, temporary environmental controls, fire safety, and concrete work.
• Specific Systems: Details requirements for fire alarm systems, security camera systems, and intrusion detection systems.
• Basis of Design: Identifies Mircom as the basis of design for the new Fire Alarm (FA) System and Avigilon for the security camera system.
• Project Scope: Includes temporary removal of ceiling sections for demolition and installation of new fire alarm systems, security cameras, and intrusion detection systems.
• Building Information: Specifies work at Building 911 (approx. 63,000 sq ft, printing center) and Building 98 (approx. 71,000 sq ft, outpatient clinic) located at McClellan VA Campus, McClellan Park, CA.
• Key Requirements: Includes demolition, installation of new fire alarm systems, replacement of existing cameras, and installation of intrusion detection systems (door contacts, motion detectors).
• Safety and Security: Emphasizes compliance with VA security management programs, safety requirements, and specific codes and standards.
• Commissioning: Outlines the process for commissioning electronic safety and security systems, including testing, documentation, and training.

This document serves as a comprehensive technical specification for bidders to understand the scope, requirements, and standards for the fire alarm and security system upgrades at the McClellan VA Medical Center.

Form / Attachment / Pricing Sheet

This document outlines the requirements for contractor certification regarding safety and environmental records, specifically focusing on the Experience Modification Rate (EMR) and past violations. It serves as a mandatory submission for offerors to be considered for award.

• Eligibility Criteria: Contractors must have no more than three serious, one repeat, or one willful OSHA or EPA violation in the past 3 years, and an EMR of 1.0 or less.
• Required Submissions:
  1. A self-certification on company letterhead detailing OSHA and EPA violations in the past three years.
  2. Information regarding the current EMR, obtained from the offeror's insurance carrier on their letterhead.
• EMR Explanation: If an Offeror's EMR is above 1.0, a written explanation from the insurance carrier is required, detailing the reasons and the anticipated date for reduction to 1.0 or below.
• Data Table: A table is provided for reporting the number of serious, willful, or repeat OSHA violations and EPA violations within the last 3 years, with space for explanations.
• Signature: A signature block for the contractor.

This document is critical for bidders to understand the minimum safety and environmental compliance standards required for this opportunity. Failure to meet these criteria or provide the requested documentation will disqualify the offeror. Bidders must gather and submit the specified self-certification and EMR information from their insurance carrier to be considered for award.

Other / Unclassified

This document is a compilation of prevailing wage determinations for various trades and labor categories in California, as issued by the U.S. Department of Labor. It lists specific wage and fringe benefit rates for different counties and areas within California for numerous occupations, including but not limited to: Ironworkers, Laborers (Asbestos/Mold/Lead, Traffic Control, Tunnel and Shaft, Construction Craft, Gardeners, Gunite, Wrecking), Painters, Glaziers, Plasterers, Plumbers, Pipefitters, Steamfitters, Roofers, Sprinkler Fitters, Sheet Metal Workers, Truck Drivers, Welders, and various Power Equipment Operators.

This document is crucial for any bidder on a federal or federally-funded construction project in California that is subject to Davis-Bacon or similar prevailing wage requirements. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use this information to accurately calculate labor costs in their proposals and ensure compliance with federal labor laws. Failure to adhere to these wage rates can result in significant penalties and debarment.

This document does not contain specific project requirements, scope of work, or submission deadlines, but rather establishes the baseline labor costs for various trades that would be applicable to such a project.

Form / Attachment / Pricing Sheet

This document contains drawings and exhibits related to the "DESIGN BUILD B911 AND B98 FIRE ALARM REPLACEMENT AND SECURITY UPGRADES" project at McClellan Park, CA.

• Drawing Index: Lists all drawings included in the set, covering various aspects such as cover sheets, existing conditions, demolition plans, new work plans, and security plans for Buildings 911 and 98.
• Scope of Work: Briefly outlines the project's objective to replace fire alarm systems and upgrade security camera and intrusion detection systems in Buildings 911 and 98.
• Building Information: Provides details on the size and current use of Buildings 911 (approx. 63,000 sq ft, former shopping center) and 98 (approx. 71,000 sq ft, outpatient clinic).
• Basis of Design: Specifies Mircom for the new fire alarm system, Avigilon for the security camera system, and Bosch for the intrusion detection system.
• Design Standards: Requires adherence to VA Fire Protection Manual, Physical Security & Resiliency Design Manual, VA Directives, and applicable codes.
• Drawings: Includes detailed plans for civil demolition, new civil work, fire alarm demolition, fire alarm new work, security plans, and existing condition photos for both buildings.

These drawings are critical for bidders to understand the scope of work, existing conditions, and proposed changes for the fire alarm and security system upgrades. They provide the visual and technical details necessary for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document is a detailed pricing breakdown template for the MCC B911 and B98 Fire Alarm Replacement project. It requires bidders to itemize costs for materials and labor across various construction divisions.

• Divisions: The template is structured according to CSI MasterFormat divisions, including General Requirements, Existing Conditions, Wood, Thermal and Moisture Protection, Openings, Finishes, Electrical, Communications, Electronic Safety and Security, and Exterior Improvements.
• Cost Categories: For each line item within the divisions, bidders must provide separate cost breakdowns for 'MATERIAL' and 'LABOR'.
• Subtotals and Totals: The template includes subtotals for each division, a grand subtotal for items 1-12, and a final 'TOTAL' cost.
• Additional Costs: Specific lines are provided for General Conditions, Overhead, Profit, Bonds and Insurance, and a final 'TOTAL OFFER'.
• Notes: A note specifies that all other costs must be included as a separate item and clearly detailed.

This pricing breakdown is crucial for bidders to:

• Understand the expected cost structure for the project.
• Prepare a comprehensive and itemized bid.
• Ensure all project components are accounted for in their pricing.
• Facilitate a clear comparison of bids by the government.

Form / Attachment / Pricing Sheet

This document is the "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracts from similarly situated SDVOSB/VOSB subcontractors count towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracts from similarly situated SDBOSB/VOSB subcontractors count towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracts from similarly situated SDBOSB/VOSB subcontractors count towards this limit. Costs of materials are excluded.
• Certification: The offeror must complete, sign, and return this certification. Failure to provide it will render the offer ineligible for award.
• Compliance: Offerors acknowledge that they may be required to provide documentation (invoices, subcontracts, task values) to demonstrate compliance during performance and upon completion. Failure to cooperate may result in remedial action.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including prosecution.

This form is mandatory for all offerors. Bidders must understand the specific subcontracting limitations applicable to the contract type (Services, General Construction, or Special Trade Construction) and ensure their proposed approach complies. The completed and signed certification must be submitted with the bid, quotation, or proposal.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Bldg 911 and 98 Fire and Security Alarms" project at the VA Medical Clinic McClellan. The project involves replacing the existing fire alarm systems in Buildings 911 and 98 with a new VA-compliant, fully addressable fire alarm system. Additionally, the security camera and intrusion detection systems in these buildings will be upgraded to be compatible with the central station system. The estimated magnitude of the construction project is between $2,000,000 and $5,000,000.

• Demolition, installation, programming, testing, commissioning, training, and turnover documentation for the complete fire alarm system replacement.

• Upgrade of security camera systems with VA-approved Avigilon cameras.

• Upgrade of intrusion detection systems with VA-approved Bosch motion sensors and door contact alarms.

• Installation of new VA-approved Mircom addressable Fire Alarm Control Panels (FACPs) in both buildings.

• Integration with existing building systems, including HVAC shutdown.

• Replacement of existing manual pull stations.

• Installation of ADA and NFPA 72 compliant notification appliances.

• Provision of primary and secondary power supplies for the fire alarm system.

• Removal and disposal of existing Notifier fire alarm control panels and associated obsolete equipment.

• This is a firm-fixed-price construction requirement.

• Period of Performance: 365 calendar days after Notice to Proceed (NTP).

• Proposals are to be sent electronically via email to jessica.newman2@va.gov and jose.hernandez1@va.gov.

• Offer Due Date: June 22, 2026, by 12:00 PM PDT.

• Questions (RFIs) are due by: Tuesday, June 9th, 2026, at 9:00 AM PT.

• Basis for Award: Price-only selection. The Government will evaluate the lowest price offer to determine if it is fair and reasonable. Offers with materially unbalanced line-item prices may be rejected.

• Bid Bonds, Payment Bonds, and Performance Bonds are required.

• This procurement is a total Service-Disable Veteran Owned Business (SDVOSB) set-aside.

• Offerors must be verified in SBA DSBS at the time of offer submission and prior to award.

• A site visit is scheduled for Wednesday, June 3rd, 2026, at 9:00 AM PT at the McClellan VA Medical Clinic.

• Drawings and specifications are attached in electronic format.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project # 612A4-26-051, "Replace Bldg. 911 and 98 Fire and Security Fire Alarms" at the VA Northern California Health Care System, McClellan VA Campus. The Department of Veterans Affairs, Network Contracting Office (NCO) 21, intends to issue a request for proposal (RFP) for construction services to replace fire and security alarms in Buildings 911 and 98.

• Construction services to replace fire and security alarms.

• Contractor shall provide all equipment, labor, materials, tools, and supplies.

• Work must be in accordance with drawings and specifications.

• Davis Bacon Wage Rate applies.

• The magnitude of the construction project is estimated to be between $2,000,000 and $5,000,000.

• Response Date/Time/Zone: 06-22-2026 12:00 PACIFIC TIME, LOS ANGELES, USA.

• Proposals will only be requested and accepted from eligible vendors.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a Small Business Size Standard of $45M.

• PSC Code: Z1DZ (Maintenance of Other Hospital Buildings).

• Vendors must be verified and registered in the System for Award Management (SAM).

• Vendors must be verified as an SDVOSB in the Small Business Administration’s (SBA) Veteran Small Business Certification (VetCert) or listed in the SBA Dynamic Small Business Search (DSBS).

• This pre-solicitation announcement is preliminary and subject to modification.

• It is in conjunction with sources sought notice number 36C26126R052 posted on 4/24/2026.

• Potential Offerors must have a current Online Representations and Certification Application on file with SAM.

• Place of Performance: McClellan VA Campus, McClellan Park, CA 95652.

Sources Sought

This notice is for market research purposes only and is not a solicitation. The Department of Veterans Affairs (VA) is seeking information from vendors capable of performing construction work to replace the existing fire alarm systems in Buildings 911 and 98 with a new VA-compliant, fully addressable system. Additionally, the project includes upgrading the security camera and intrusion detection systems in these buildings for the VA Northern California Healthcare System (VAPAHCS) in Martinez, California, and Mare Island, California.

• NAICS Code: 236220 (Commercial and Institutional Building Construction)
• Small Business Size Standard: $45 million
• Estimated Magnitude: Between $2,000,000 and $5,000,000
• Interested Vendors: Must indicate interest in this NAICS code on SAM.gov.

Vendors interested and capable of performing this work should submit the following information via email to jessica.newman2@va.gov by Friday, May 1st, 2026, 12:00 PM Pacific Time:

• Company Name

• Point of Contact (Name, Phone, Email)

• Unique Entity ID (UEID)

• Applicable Socio-economic Status (e.g., SDVOSB, VOSB, WOSB)

• Capability Statement

• Completed Sources Sought Response Form

• DRAFT Statement of Work (SOW) attached for further details.

• Sources Sought Response Form attached.

This is solely for information and planning. No compensation will be provided for responses. The government reserves the right to cancel this requirement.

Form / Attachment / Pricing Sheet

This document is a Sources Sought Information Form for the "Replace Building 911 and 98 Fire and Security Alarms" opportunity at the VA Northern California Health Care System, McClellan VA Campus. It is used to collect information from potential offerors.

• Firm Name
• Address
• Point of Contact (POC) Name, Phone Number, and E-mail address
• Type of business (SBA certified 8(a), HUBZone, Service Disabled Veteran-Owned Small Business, Small Business, Other than Small Business)

This form is used by the government to gauge industry interest and capabilities. Potential bidders should complete and submit this form if they are interested in this opportunity and wish to provide their company information to the contracting agency. It helps the agency understand the market and potentially determine the acquisition strategy.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to replace the existing fire alarm systems in Buildings 911 and 98 with a new VA-compliant, fully addressable fire alarm system. It also includes upgrading the security camera and intrusion detection systems in these buildings to be compatible with the central station system.

• Demolition, installation, programming, testing, commissioning, training, and turnover documentation for the fire alarm system replacement and security system upgrades.

• Provide all labor, materials, tools, equipment, testing, analysis, supervision, and administration.

• Replace existing fire alarm systems in Building 911 (approx. 63,000 sq ft, printing center) and Building 98 (approx. 71,000 sq ft, outpatient clinic).

• Install new VA-approved Mircom addressable Fire Alarm Control Panels (FACPs) in both buildings.

• Install new VA-approved Avigilon security cameras and Bosch intrusion detection systems.

• Integrate the new fire alarm system with existing building systems, including HVAC shutdown and door holders.

• Replace manual pull stations with double-action pull stations.

• Install new addressable initiating devices and notification appliances.

• Provide voice evacuation capabilities as required by VA and NFPA 72.

• Install new Fire Alarm Remote Annunciators (FARAs).

• Connect FACPs to the existing Digital Alarm Communicator/Transmitter (DACT).

• Provide primary and secondary power supplies for the fire alarm system.

• Remove and dispose of existing obsolete equipment in accordance with regulations.

• Systems must be code-compliant, reliable, and maintainable with improved troubleshooting capability and future expandability.

• Voltage drop for Supervisory Loop Circuits (SLC) shall not exceed 10% for 16 AWG.

• Voltage drop for Notification Appliance Circuits (NAC) shall not exceed 5% for 14 AWG.

• Voice messages shall repeat three rounds per alarm event and identify the specific smoke zone/compartment.

• Manual override capability at FACP and FARA.

• ADA and NFPA 72 compliant notification appliances mounted at specified heights.

• Complete system programming, pre-acceptance testing, and final acceptance testing with the VA.

• Project duration: No longer than 365 calendar days from notice to proceed.

• Work hours: Normal working hours, 7:30 AM to 4:00 PM, Monday through Friday, except federal holidays.

• Location: VA Northern California Health Care System, McClellan Park, CA 95652 (Buildings 911 and 98).

• Contractor must comply with VA and NFPA 72 requirements.

• Contractor is responsible for risk control, including personnel safety and security.

• Contractor personnel must adhere to federal laws, regulations, standards, and VA directives regarding information and information system security.

• Contractor must comply with records management requirements, including handling of federal records.

• Contractor shall provide required closeout documentation, including NFPA 72 Record of Completion, battery calculations, as-built drawings, O&M manuals, and owner training.

• Install a 24-hour emergency response phone number sign adjacent to the new FACP.

• Coordinate all shutdowns and testing activities with the COR.

• Attachments referenced: Drawings and Specifications for Buildings 911 & 98 Fire and Security Alarms.