Z1DA--442-21-700 | EHRM Infrastructure Upgrades | Cheyenne, WY |

Amendment / Modification

This amendment (0001) to solicitation 36C77626R0007, effective March 17, 2026, publishes the sign-in sheets for the Site Visit that was held on March 16, 2026.

This amendment pertains to the solicitation and provides attached sign-in sheets.

No changes to proposal deadlines or submission requirements are indicated, other than the provision of the site visit sign-in sheets.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires Adobe Acrobat X or Adobe Reader X (or later) for optimal viewing. It contains sign-in sheets from a pre-bid conference for the "442-21-700 Cheyenne" opportunity.

• Sign-in sheets from a pre-bid conference.
• Information on attendees who participated in the pre-bid meeting.

This document provides a list of entities that attended the pre-bid conference for the "442-21-700 Cheyenne" opportunity. This can help potential bidders identify competitors or partners who have expressed interest in the opportunity.

Form / Attachment / Pricing Sheet

This document provides instructions for a mandatory site visit related to an upcoming opportunity. It details the date, time, location, and duration of the site visit, as well as specific meeting instructions.

• Date: March 16, 2026
• Time: 10:30 AM Mountain Time Zone
• Duration: 2-3 hours
• Meeting Location: Cheyenne VA Medical Center, 2360 E Pershing Blvd, Cheyenne, WY 82001
• Specific Meeting Point: Building 11, 2nd floor conference room.
• Entry Instructions: Enter through the SW door (indicated on the provided map), proceed to the 2nd floor conference room, which is the first door on the left upstairs.
• Map: A site map is included, highlighting Building 11 and the designated entry point.

This document is critical for bidders intending to participate in the site visit. It provides all necessary logistical information to ensure attendees can arrive at the correct location at the scheduled time and know where to convene. The map aids in navigating the facility.

Form / Attachment / Pricing Sheet

This document, "Attachment 07 - Limitations on Subcontracting - Construction.docx," outlines the specific limitations on subcontracting requirements for construction contracts under VA solicitations. It serves as a certification form that offerors must complete and submit with their bid, quotation, or proposal.

• Certification Requirement: Offerors must certify their compliance with subcontracting limitations.
• Construction Contract Limits:
  • For general construction, contractors must not pay more than 85% of the government-paid amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
  • For special trade construction, the limit is 75% to non-certified SDVOSBs/VOSBs.
• Exclusions: Costs of materials are excluded from subcontracting calculations for construction.
• SDVOSB/VOSB Compliance: Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards the limitation.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including suspension, debarment, fines, and prosecution.
• Verification: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during contract performance or upon completion.
• Cooperation: Offerors must cooperate with VA requests for documentation.

This document is critical for bidders on construction opportunities. Failure to complete, sign, and return this certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to comply with the specified subcontracting percentages to be considered for the contract. The specific percentage (85% for general construction) must be factored into subcontracting strategies and proposal pricing.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination in Wyoming, specifically for Building Construction Projects (excluding single-family homes or apartments up to four stories). It provides prevailing wage rates and fringe benefits for various construction trades and labor categories.

• General Decision Number: WY20260041
• State: Wyoming
• Construction Type: Building
• Counties: Wyoming Statewide
• Effective Date: 01/02/2026
• Rates and Fringes: Lists specific hourly rates and fringe benefits for numerous job classifications, including Asbestos Removal, Boilermaker, Bricklayers, Carpenters, Electricians, Ironworkers, Operating Engineers (multiple groups), Painters, Plumbers, Sheetmetal Workers, and Truck Drivers (multiple groups).
• Executive Order 13706 (Paid Sick Leave): Notes that this EO applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Generally applies to contracts subject to Davis-Bacon Act awarded between January 1, 2015, and January 29, 2022, setting a minimum hourly wage.
• Wage Determination Appeals Process: Outlines the procedures for appealing wage determinations.

Bidders responding to solicitations that require adherence to prevailing wage laws (like the Davis-Bacon Act) must use this document to understand the minimum wage and fringe benefit requirements for various labor categories involved in building construction projects in Wyoming. This information is crucial for accurate cost estimation and proposal development to ensure compliance with federal labor standards.

Form / Attachment / Pricing Sheet

This document outlines the "OEHRM Site Infrastructure and End User Device (EUD) Requirements" Version 2.0, dated April 15, 2021. It details the technical specifications and requirements for the infrastructure supporting the Office of Electronic Health Record Modernization (OEHRM) program within the Department of Veterans Affairs (VA).

• Overview: Introduces the OEHRM program as a large-scale EHR implementation and the need for robust IT and physical infrastructure.
• Requirements (Sections 2.1-2.10): Covers detailed specifications for Wide Area Networking (WAN), Local Area Networking (LAN), Wireless LAN (WLAN), Power and Space, HVAC, End-User Devices (EUD), Voice Over Internet Protocol (VOIP), Biomedical Devices, Physical Security, and Joint Security Architecture.
• Appendices: Includes definitions of acronyms, references, site type definitions and requirements (VAMC, HCC, CBOC, etc.), seismic mitigation requirements, and RACI matrices for capital and non-capital projects.

This document is crucial for potential bidders as it defines the technical standards and infrastructure requirements that must be met for any proposed solutions or services related to the OEHRM program. It specifies network connectivity, hardware, power, environmental controls, and security measures. Understanding these requirements is essential for developing compliant and competitive proposals.

Form / Attachment / Pricing Sheet

This document, "Infrastructure Standard for Telecommunication Spaces Version 3.1," dated July 1, 2021, provides the Department of Veterans Affairs (VA) facility Information Technology (IT) support infrastructure criteria. It defines the technical requirements for maintaining optimal reliability and efficiency within VA facilities and computing centers.

• Scope: Applies to all aspects of IT support infrastructure at all VA owned, operated, and leased spaces, including planning, design, construction, sustainment, modernization, and administration.
• IT Support Infrastructure Definition: Encompasses passive telecommunications and IT equipment, and supporting physical space and equipment.
• Administration: Outlines procedures for requesting variances from standards and for submitting requests for changes to the standards.
• Standards Overview: Includes standard specifications, implementation guidelines, and supplemental factors for evaluating components.
• IT Support Space Classification: Defines four types of IT support spaces: Core Data Centers (CDC), Mission Support Centers (MSC), Campus Support Centers (CSC), and Network Support Centers (NSC).
• Infrastructure Standards: Details architectural standards, space design, electrical power and grounding, mechanical and environmental conditioning, and telecommunications standards (including cabling, fiber optics, and bonding).
• Administration Standards: Covers data center position identification, naming conventions, and color coding.

This document is crucial for any bidder involved in designing, constructing, or maintaining telecommunications infrastructure within VA facilities. It outlines the specific technical requirements, standards, and classifications that must be adhered to, ensuring compliance and interoperability across the VA enterprise. Understanding these standards is essential for developing accurate proposals and ensuring successful project execution.

Form / Attachment / Pricing Sheet

This document, "Attachment 03 - Spec 01 31 00.01 Project Management and Coordination.docx", outlines the administrative provisions for coordinating construction operations on the project. It specifies the requirements for a web-based project management software package that all contractors must use.

• Web-Based Project Management Software: Contractors must provide, administer, and use a web-based project management software package for communication and documentation until Final Completion.
• Software Basis: The software can be Procore, Oracle Primavera Submittal Exchange, or an equivalent.
• Required Features: The software must include compilation of project data (contacts for all entities), access control, customizable document workflows, creation/tracking of project communications (RFIs, submittals, change orders), real-time status tracking, PDF markup capabilities with security, payment application processing, contract modification tracking, meeting minutes distribution, document management (drawings, specifications), revision control, construction progress photograph management, and mobile device compatibility.
• User Licenses & Training: Project management software user licenses must be provided for the Owner, Architect, and Architect's consultants. Eight hours of training are required for users.
• Digital Archive: Upon project completion, a digital archive in a common, readable format acceptable to the Architect must be provided, locked to prevent further changes.

This specification details the mandatory digital project management tools and procedures that bidders must adhere to if awarded the contract. It highlights the need for specific software capabilities, user training, and final digital archiving, which will impact project execution and administrative overhead.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio containing infrastructure drawings related to the EHRM (Electronic Health Record Modernization) project. It provides visual specifications and layouts for infrastructure components. Bidders should review these drawings to understand the physical and technical environment for the EHRM system.

• Infrastructure drawings for EHRM.
• Requires Adobe Acrobat X or later for optimal viewing.

These drawings are critical for bidders to assess the scope of work related to physical infrastructure, installation, and integration requirements for the EHRM opportunity. They provide essential details for planning and costing proposals.

Form / Attachment / Pricing Sheet

This document serves as a Table of Contents for the EHRM Infrastructure Upgrades project at the Cheyenne VA Medical Center, outlining the construction documents. Additionally, it includes a glossary of acronyms and abbreviations used in the HVAC specifications.

• Table of Contents: Organized by Division (00-34), detailing specific construction elements from general requirements to specialized systems like HVAC and Electrical. It also includes appendices for surveying, as-built drawings, and warranty management.
• Acronyms and Abbreviations: An alphabetical list defining technical terms used in HVAC specifications.

This combined document is essential for bidders to:

• Understand Project Scope: The Table of Contents provides a roadmap of all project specifications, allowing bidders to identify relevant sections for accurate bid preparation.
• Interpret Technical Details: The glossary ensures clear understanding of technical terminology within the HVAC specifications, preventing misinterpretations and ensuring compliance.
• Accurate Proposal Development: Both components aid in developing precise proposals by clarifying the scope of work and technical requirements.

Solicitation / RFP / RFQ

This solicitation (RFP # 36C77626R0007) is for the "EHRM Infrastructure Upgrades" project at the Cheyenne Veterans Administration Medical Center in Cheyenne, WY. The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• General construction, alterations, walks, grading, drainage, and removal of existing structures.

• The project involves upgrades to EHRM Infrastructure.

• Specific technical requirements are detailed in the attached Specifications and Drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 Calendar days after receipt of Notice to Proceed.

• Magnitude of Construction: Between $20,000,000 and $50,000,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• SBA Size Standard: $45.0M.

• Proposals are due by 12:30 PM MDT on April 10, 2026.

• Submission is via email only to designated points of contact.

• Award will be made to the offeror whose proposal represents the "best value" using the Lowest Price Technically Acceptable (LPTA) method.

• Evaluation Factors: Factor 1 Qualifications (Technical), Factor 2 Key Subcontractors (Technical), Factor 3 Project Execution (Technical), and Factor 4 Price.

• Proposals must be submitted in three volumes: Technical, Price, and Administrative.

• A site visit is scheduled for March 16, 2026, at 10:30 AM MST.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A Bid Guarantee is required (SF 24).

• Payment and Performance Bonds will be required upon award (SF 25A and SF 25).

• Offerors must register in the System for Award Management (SAM).