Z1DA--442-21-700 | EHRM Infrastructure Upgrades | Cheyenne, WY |

Questions & Answers / Clarifications

This document contains questions submitted by potential bidders and the government's responses, clarifying various aspects of the solicitation.

• Geotechnical Information: All geotechnical information is contained within the civil drawings and specifications.
• Fire Alarm & Controls Contractors: Acierto (Ryan Matthews, ryan@acierto.us) is the fire alarm contractor, and JCI (Eugene Johnson, eugene.e.johnson@jci.com) is the controls contractor. There is no proprietary security contractor.
• Page Limitations: CPARS/PPQs and the Draft Project Schedule do not count towards page limitations.
• Helical Piles: Compression and tension loads are provided on sheet S-001. Piles are not designed for lateral forces, and shear and moment are not provided. The contractor must provide stamped calculations for crane anchorage.
• Asbestos: Asbestos remediation in the crawl space is not part of this contract. An asbestos report is attached.
• Site Logistics: Contractor parking is in the outer shelter belt. Power for staging area office trailers must be provided by the contractor. Onsite storage within the facility is not feasible; contractors must plan for external storage.
• Badging: VA PIV badges typically take 4-6 weeks. Flash day badges can be arranged for short durations. The period of performance accounts for badging time.
• Software: Procore is an acceptable project management and submittal platform.
• Blast Loading: Areas requiring upgrades to current blast loading standards are identified on plans. The contractor shall use the most current Physical Security and Resiliency Design Standards. Pressure, impulse, charge size, and standoff distance for GP2 blast load will be provided upon project award.
• Permitting: The primary permits the contractor must obtain relate to asbestos. Contractors must notify the State DEQ at least 10 days prior to working in asbestos areas.
• Roles: The roles of Project Superintendent, SSHO, and CQC System Manager must be filled by three separate individuals.
• Sales Tax: Offerors must include sales tax in their bid prices.
• Helical Pile Loads: Loads are provided on S-001. The helical pile engineer is responsible for the final pile layout and quantities.

These clarifications provide essential details for bidders to accurately prepare their proposals and understand project requirements. No changes to proposal deadlines were indicated in this Q&A document.

Form / Attachment / Pricing Sheet

This document is a clause titled "FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)". It outlines requirements for contractors regarding diversity, equity, and inclusion (DEI) activities.

• Definitions: Clarifies terms such as "Program participation" and "Racially discriminatory diversity, equity, and inclusion (DEI) activities."
• Contractor Agreement: The contractor must not engage in racially discriminatory DEI activities.
• Information and Reports: Contractors must provide information and access to records as required by the Contracting Officer to ensure compliance.
• Noncompliance: Failure to comply may result in contract cancellation, termination, suspension, or ineligibility for future government contracts.
• Subcontractor Reporting: Contractors must report any known or reasonably knowable subcontractor conduct that may violate the clause to the Contracting Officer and take remedial actions.
• Subcontractor Lawsuits: Contractors must inform the Contracting Officer if a subcontractor sues them in a way that challenges the validity of this clause.
• Materiality: Compliance with this clause is considered material to the Government's payment decisions.
• Flowdown Requirement: The substance of this clause must be included in subcontracts at any tier, except for those where delivery or performance is outside the United States.

Bidders should review this clause to understand their obligations concerning non-discriminatory DEI practices if awarded a contract. Compliance is a material requirement, and non-compliance can have significant consequences, including contract termination and future ineligibility. This clause also imposes reporting and flowdown requirements to subcontractors.

Amendment / Modification

This amendment extends the deadline for receipt of offers and provides responses to vendor inquiries (RFIs).

• Specifications have been updated.

• Additional documents have been provided in response to RFIs.

• The hour and date for receipt of offers is extended to May 26, 2026, 12:30 PM EDT.

• Bidders must acknowledge receipt of this amendment.

• Updated specifications and RFI response files are provided as attachments.

Amendment / Modification

• The deadline for receipt of offers has been extended.

• The hour and date specified for receipt of offers is extended.

• The new deadline for receipt of offers is May 22, 2026, at 12:30 PM EDT.

Amendment / Modification

• The response due date for proposals has been extended.

• Solicitation Number: 36C77626R0007

• The deadline for receipt of offers is extended to May 15, 2026, at 12:30 PM EDT.

Amendment / Modification

• The due date for receipt of offers has been extended to May 8, 2026, at 12:30 PM EDT.

• Clause 52.222-90 "Addressing DEI Discrimination by Federal Contractors (APR 2026)" has been added to the solicitation.

• The "HOUR & DATE for Receipt of Offers" section has been updated.

• A new clause (52.222-90) has been added.

• The deadline for submitting offers is now May 8, 2026, at 12:30 PM EDT.

• Bidders must now consider the requirements of the newly added DEI clause in their proposals.

Amendment / Modification

This amendment introduces FAR Clause 52.222-90, "ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS." This clause prohibits contractors and subcontractors from engaging in racially discriminatory diversity, equity, and inclusion (DEI) activities.

Key provisions include:

• Prohibition of disparate treatment based on race or ethnicity in recruitment, employment, contracting, program participation, or resource allocation.
• Requirement for contractors to provide information and reports to the Contracting Officer for compliance verification.
• Stipulation that noncompliance may result in contract cancellation, termination, suspension, and ineligibility for future government contracts.
• Obligation for contractors to report any known or reasonably knowable subcontractor violations to the Contracting Officer and take remedial actions.
• Requirement to inform the Contracting Officer if a subcontractor sues the contractor in a manner that questions the validity of this clause.
• Recognition that compliance with this clause is material to government payment decisions.

This amendment adds FAR Clause 52.222-90 to the contract. The clause must also be included in subcontracts at any tier, except those where delivery or performance is outside the United States.

This amendment does not appear to directly alter proposal submission deadlines or evaluation factors, but it introduces a new compliance requirement that bidders must adhere to if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a site plan or map indicating the designated "Contractor Field Office and Staging Area" for the opportunity. It visually represents the location of this area in relation to surrounding roads (Fire Lane Rd., VA Loop, Cowboy N. P.) and buildings (Lot 9, Lot 10, Bldg 1-B).

• Clearly marked area labeled "Contractor Field Office and Staging Area".
• Surrounding infrastructure including roads, parking areas, and buildings.
• Labels for specific locations such as "LOT 9", "LOT 10", "BLDG 1-B", "VA LOOP", and "FIRE LANE RD.".

This attachment provides crucial spatial information for contractors. It identifies the specific location where the contractor's field office and staging area will be established, which is essential for logistical planning, site access, and understanding the operational footprint required for the project.

Questions & Answers / Clarifications

This document is a tracking sheet for technical questions and responses related to Solicitation # 36C77626R0007 for the Construction Project. It details contractor inquiries and the VA's responses, including pending answers.

• Geo Technical Information: All relevant Geo technical information is located within the civil drawings and specs.
• Fire Alarm Contractor: Acierto is installing a new fire alarm; Ryan Matthews (ryan@acierto.us) is the point of contact.
• Controls Contractor: JCI is the controls contractor; Eugene Johnson (eugene.e.johnson@jci.com) is the point of contact.
• Security Contractor: There is no proprietary security contractor.
• Page Limitations: CPARS/PPQs and Draft Project Schedule do not count towards page limitations.
• Asbestos Remediation: Asbestos remediation in the crawl space is not part of this contract; Spec section 02 82 11 1.1.2 covers requirements for contractors in the crawlspace.
• New Roof Crane: The new roof crane is to be included on this contract, with SES to provide specs. A complete answer is pending.
• Existing Gear "NHB2" & "NHB1": The manufacturer of the existing gear is Eaton.
• Data Drops/Cat 6A Cables: A 10% allowance requirement is not required.
• Background Checks/Badging: Employees on-site for more than 6 months require VA PIV. Short-duration contractors can arrange flash day badges. VA PIV badges take 4-6 weeks to obtain.
• Storage: Onsite storage within the facility is not feasible; contractors must plan for off-site storage.
• Procore Software: Procore is acceptable as the primary submittal platform.
• Permitting: The contractor is responsible for permits related to asbestos; they must notify the State DEQ at least 10 days prior to work in asbestos areas.
• FAR Clauses: FAR Clause 52.225-11 applies to this project.

This document provides clarifications and answers to specific contractor questions, which may impact how bidders prepare their proposals and understand project requirements. Several answers are still pending, indicating potential for further clarification.

Amendment / Modification

• The deadline for proposal submissions has been extended to May 1, 2026, at 12:30 PM EDT.

• Partial responses to Request for Information (RFI) have been provided.

• A subsequent amendment will be issued to fully address all RFIs received by the original RFI deadline of March 30th, once all RFI responses are prepared.

• Proposal submission deadline.

• The due date for proposals is now May 1, 2026, at 12:30 PM EDT.

Form / Attachment / Pricing Sheet

This document is Appendix 13, a Geotechnical Engineering Report for the Cheyenne VAMC EHRM Infrastructure Upgrades project. It provides detailed findings from subsurface exploration and geotechnical recommendations for earthwork, foundation design, and floor slab construction.

• Project Description: Details the proposed construction of a new building addition to the north side of Main Building Cowboy at the Cheyenne VAMC.
• Site Conditions: Describes the location, existing improvements, ground cover, and topography.
• Geotechnical Characterization: Outlines the GeoModel, including soil layers (Vegetative Soil, Existing Fill, Non-Plastic Native Sand, Low-Plasticity Native Sand), groundwater observations, and corrosivity.
• Earthwork Recommendations: Covers demolition, site preparation, fill material types, fill placement and compaction requirements, special backfill considerations (CLSM), and excavation/utility trench construction.
• Foundation Recommendations: Provides design parameters for shallow foundations (footings) and deep foundations (helical piles), including allowable bearing pressures, embedment depths, and estimated settlements.
• Floor Slab Recommendations: Details design parameters for slab-on-grade systems, including support, modulus of subgrade reaction, and thickness considerations.
• Preliminary Corrosion Recommendations: Assesses soil corrosivity for steel and concrete.
• General Comments: Includes limitations of the report and recommendations for ongoing observation and testing.
• Attachments: Lists figures, exploration and testing procedures, site location and exploration plans, exploration and laboratory results, and supporting information.

This report is crucial for any bidder involved in the construction of the new building addition. It provides essential geotechnical data and recommendations that will directly impact:

• Site preparation and earthwork methods.
• Foundation design and construction.
• Floor slab design and construction.
• Potential risks and mitigation strategies related to soil conditions (e.g., undocumented fill, loose sands).
• Material requirements for fill and backfill.
• Understanding of site-specific challenges and necessary precautions.

Forms / Attachments / Pricing Sheets

This document is an Asbestos Reinspection Report for the Cheyenne VA Medical Center, conducted in December 2023. It details the findings of an inspection of 15 buildings on the facility's site.

• Location: Cheyenne VA Medical Center, 2360 E Pershing Blvd., Cheyenne, WY 82001
• Inspection Dates: December 4-6, 2023
• Contract Number: 36C25923Q0452
• Contractor: Castle Hill Associates, LLC
• Summary of Findings: The report identifies asbestos-containing building materials (ACBM) in various buildings, detailing the type of material, its location, and quantity. Buildings with no asbestos-containing materials are also noted.
• Appendices: The report includes appendices covering Asbestos Sampling Data (2018), Quantities/Assessments/Cost Estimates, Photographs, Laboratory Reports, Inspector Certifications, Material Locations & Drawings, and an Operations & Maintenance (O&M) Plan.

This report provides critical information for any potential bidder involved in renovation, demolition, or maintenance activities at the Cheyenne VA Medical Center. It identifies the presence, location, and type of asbestos-containing materials, which will be essential for planning and executing any work that might disturb these materials, ensuring compliance with safety and environmental regulations.

Amendment / Modification

• The deadline for receipt of offers has been extended.

• The hour and date specified for receipt of offers is extended.

• The new deadline for receipt of offers is April 24, 2026, at 12:30 PM MDT.

Amendment / Modification

This amendment (0001) to solicitation 36C77626R0007, effective March 17, 2026, publishes the sign-in sheets for the Site Visit that was held on March 16, 2026.

This amendment pertains to the solicitation and provides attached sign-in sheets.

No changes to proposal deadlines or submission requirements are indicated, other than the provision of the site visit sign-in sheets.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires Adobe Acrobat X or Adobe Reader X (or later) for optimal viewing. It contains sign-in sheets from a pre-bid conference for the "442-21-700 Cheyenne" opportunity.

• Sign-in sheets from a pre-bid conference.
• Information on attendees who participated in the pre-bid meeting.

This document provides a list of entities that attended the pre-bid conference for the "442-21-700 Cheyenne" opportunity. This can help potential bidders identify competitors or partners who have expressed interest in the opportunity.

Form / Attachment / Pricing Sheet

This document provides instructions for a mandatory site visit related to an upcoming opportunity. It details the date, time, location, and duration of the site visit, as well as specific meeting instructions.

• Date: March 16, 2026
• Time: 10:30 AM Mountain Time Zone
• Duration: 2-3 hours
• Meeting Location: Cheyenne VA Medical Center, 2360 E Pershing Blvd, Cheyenne, WY 82001
• Specific Meeting Point: Building 11, 2nd floor conference room.
• Entry Instructions: Enter through the SW door (indicated on the provided map), proceed to the 2nd floor conference room, which is the first door on the left upstairs.
• Map: A site map is included, highlighting Building 11 and the designated entry point.

This document is critical for bidders intending to participate in the site visit. It provides all necessary logistical information to ensure attendees can arrive at the correct location at the scheduled time and know where to convene. The map aids in navigating the facility.

Form / Attachment / Pricing Sheet

This document, "Attachment 07 - Limitations on Subcontracting - Construction.docx," outlines the specific limitations on subcontracting requirements for construction contracts under VA solicitations. It serves as a certification form that offerors must complete and submit with their bid, quotation, or proposal.

• Certification Requirement: Offerors must certify their compliance with subcontracting limitations.
• Construction Contract Limits:
  • For general construction, contractors must not pay more than 85% of the government-paid amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
  • For special trade construction, the limit is 75% to non-certified SDVOSBs/VOSBs.
• Exclusions: Costs of materials are excluded from subcontracting calculations for construction.
• SDVOSB/VOSB Compliance: Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards the limitation.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including suspension, debarment, fines, and prosecution.
• Verification: Offerors may be required to provide documentation (invoices, subcontracts) to demonstrate compliance during contract performance or upon completion.
• Cooperation: Offerors must cooperate with VA requests for documentation.

This document is critical for bidders on construction opportunities. Failure to complete, sign, and return this certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to comply with the specified subcontracting percentages to be considered for the contract. The specific percentage (85% for general construction) must be factored into subcontracting strategies and proposal pricing.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination in Wyoming, specifically for Building Construction Projects (excluding single-family homes or apartments up to four stories). It provides prevailing wage rates and fringe benefits for various construction trades and labor categories.

• General Decision Number: WY20260041
• State: Wyoming
• Construction Type: Building
• Counties: Wyoming Statewide
• Effective Date: 01/02/2026
• Rates and Fringes: Lists specific hourly rates and fringe benefits for numerous job classifications, including Asbestos Removal, Boilermaker, Bricklayers, Carpenters, Electricians, Ironworkers, Operating Engineers (multiple groups), Painters, Plumbers, Sheetmetal Workers, and Truck Drivers (multiple groups).
• Executive Order 13706 (Paid Sick Leave): Notes that this EO applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Generally applies to contracts subject to Davis-Bacon Act awarded between January 1, 2015, and January 29, 2022, setting a minimum hourly wage.
• Wage Determination Appeals Process: Outlines the procedures for appealing wage determinations.

Bidders responding to solicitations that require adherence to prevailing wage laws (like the Davis-Bacon Act) must use this document to understand the minimum wage and fringe benefit requirements for various labor categories involved in building construction projects in Wyoming. This information is crucial for accurate cost estimation and proposal development to ensure compliance with federal labor standards.

Form / Attachment / Pricing Sheet

This document outlines the "OEHRM Site Infrastructure and End User Device (EUD) Requirements" Version 2.0, dated April 15, 2021. It details the technical specifications and requirements for the infrastructure supporting the Office of Electronic Health Record Modernization (OEHRM) program within the Department of Veterans Affairs (VA).

• Overview: Introduces the OEHRM program as a large-scale EHR implementation and the need for robust IT and physical infrastructure.
• Requirements (Sections 2.1-2.10): Covers detailed specifications for Wide Area Networking (WAN), Local Area Networking (LAN), Wireless LAN (WLAN), Power and Space, HVAC, End-User Devices (EUD), Voice Over Internet Protocol (VOIP), Biomedical Devices, Physical Security, and Joint Security Architecture.
• Appendices: Includes definitions of acronyms, references, site type definitions and requirements (VAMC, HCC, CBOC, etc.), seismic mitigation requirements, and RACI matrices for capital and non-capital projects.

This document is crucial for potential bidders as it defines the technical standards and infrastructure requirements that must be met for any proposed solutions or services related to the OEHRM program. It specifies network connectivity, hardware, power, environmental controls, and security measures. Understanding these requirements is essential for developing compliant and competitive proposals.

Form / Attachment / Pricing Sheet

This document, "Infrastructure Standard for Telecommunication Spaces Version 3.1," dated July 1, 2021, provides the Department of Veterans Affairs (VA) facility Information Technology (IT) support infrastructure criteria. It defines the technical requirements for maintaining optimal reliability and efficiency within VA facilities and computing centers.

• Scope: Applies to all aspects of IT support infrastructure at all VA owned, operated, and leased spaces, including planning, design, construction, sustainment, modernization, and administration.
• IT Support Infrastructure Definition: Encompasses passive telecommunications and IT equipment, and supporting physical space and equipment.
• Administration: Outlines procedures for requesting variances from standards and for submitting requests for changes to the standards.
• Standards Overview: Includes standard specifications, implementation guidelines, and supplemental factors for evaluating components.
• IT Support Space Classification: Defines four types of IT support spaces: Core Data Centers (CDC), Mission Support Centers (MSC), Campus Support Centers (CSC), and Network Support Centers (NSC).
• Infrastructure Standards: Details architectural standards, space design, electrical power and grounding, mechanical and environmental conditioning, and telecommunications standards (including cabling, fiber optics, and bonding).
• Administration Standards: Covers data center position identification, naming conventions, and color coding.

This document is crucial for any bidder involved in designing, constructing, or maintaining telecommunications infrastructure within VA facilities. It outlines the specific technical requirements, standards, and classifications that must be adhered to, ensuring compliance and interoperability across the VA enterprise. Understanding these standards is essential for developing accurate proposals and ensuring successful project execution.

Form / Attachment / Pricing Sheet

This document, "Attachment 03 - Spec 01 31 00.01 Project Management and Coordination.docx", outlines the administrative provisions for coordinating construction operations on the project. It specifies the requirements for a web-based project management software package that all contractors must use.

• Web-Based Project Management Software: Contractors must provide, administer, and use a web-based project management software package for communication and documentation until Final Completion.
• Software Basis: The software can be Procore, Oracle Primavera Submittal Exchange, or an equivalent.
• Required Features: The software must include compilation of project data (contacts for all entities), access control, customizable document workflows, creation/tracking of project communications (RFIs, submittals, change orders), real-time status tracking, PDF markup capabilities with security, payment application processing, contract modification tracking, meeting minutes distribution, document management (drawings, specifications), revision control, construction progress photograph management, and mobile device compatibility.
• User Licenses & Training: Project management software user licenses must be provided for the Owner, Architect, and Architect's consultants. Eight hours of training are required for users.
• Digital Archive: Upon project completion, a digital archive in a common, readable format acceptable to the Architect must be provided, locked to prevent further changes.

This specification details the mandatory digital project management tools and procedures that bidders must adhere to if awarded the contract. It highlights the need for specific software capabilities, user training, and final digital archiving, which will impact project execution and administrative overhead.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio containing infrastructure drawings related to the EHRM (Electronic Health Record Modernization) project. It provides visual specifications and layouts for infrastructure components. Bidders should review these drawings to understand the physical and technical environment for the EHRM system.

• Infrastructure drawings for EHRM.
• Requires Adobe Acrobat X or later for optimal viewing.

These drawings are critical for bidders to assess the scope of work related to physical infrastructure, installation, and integration requirements for the EHRM opportunity. They provide essential details for planning and costing proposals.

Form / Attachment / Pricing Sheet

This document serves as a Table of Contents for the EHRM Infrastructure Upgrades project at the Cheyenne VA Medical Center, outlining the construction documents. Additionally, it includes a glossary of acronyms and abbreviations used in the HVAC specifications.

• Table of Contents: Organized by Division (00-34), detailing specific construction elements from general requirements to specialized systems like HVAC and Electrical. It also includes appendices for surveying, as-built drawings, and warranty management.
• Acronyms and Abbreviations: An alphabetical list defining technical terms used in HVAC specifications.

This combined document is essential for bidders to:

• Understand Project Scope: The Table of Contents provides a roadmap of all project specifications, allowing bidders to identify relevant sections for accurate bid preparation.
• Interpret Technical Details: The glossary ensures clear understanding of technical terminology within the HVAC specifications, preventing misinterpretations and ensuring compliance.
• Accurate Proposal Development: Both components aid in developing precise proposals by clarifying the scope of work and technical requirements.

Solicitation / RFP / RFQ

This solicitation (RFP # 36C77626R0007) is for the "EHRM Infrastructure Upgrades" project at the Cheyenne Veterans Administration Medical Center in Cheyenne, WY. The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• General construction, alterations, walks, grading, drainage, and removal of existing structures.

• The project involves upgrades to EHRM Infrastructure.

• Specific technical requirements are detailed in the attached Specifications and Drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 Calendar days after receipt of Notice to Proceed.

• Magnitude of Construction: Between $20,000,000 and $50,000,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• SBA Size Standard: $45.0M.

• Proposals are due by 12:30 PM MDT on April 10, 2026.

• Submission is via email only to designated points of contact.

• Award will be made to the offeror whose proposal represents the "best value" using the Lowest Price Technically Acceptable (LPTA) method.

• Evaluation Factors: Factor 1 Qualifications (Technical), Factor 2 Key Subcontractors (Technical), Factor 3 Project Execution (Technical), and Factor 4 Price.

• Proposals must be submitted in three volumes: Technical, Price, and Administrative.

• A site visit is scheduled for March 16, 2026, at 10:30 AM MST.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A Bid Guarantee is required (SF 24).

• Payment and Performance Bonds will be required upon award (SF 25A and SF 25).

• Offerors must register in the System for Award Management (SAM).