Z1DA--565-22-7005 | EHRM Infras Upgrades | Fayetteville, NC | Scott/Mario

Quick Summary

The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC), is soliciting proposals for the Electronic Health Record Management (EHRM) Infrastructure Upgrades Construction project at the Fayetteville Veterans Administration Medical Center (VAMC) in Fayetteville, NC. This is a Design-Bid-Build (DBB) Firm-Fixed-Price contract, estimated between $20,000,000 and $50,000,000. This opportunity is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

Scope of Work

The project entails a comprehensive upgrade of the VAMC's IT infrastructure. Key requirements include:

• Replacement of the entire campus Information Technology (IT) infrastructure.
• Installation of new telecommunication rooms and fiber optics (interior and exterior).
• Renovation of the data center and recabling of all telecommunications with Cat6A.
• Supporting electrical and HVAC infrastructure upgrades.
• General construction, carpentry, mechanical, plumbing, and utilities, including necessary removal of existing structures and construction of new elements.

Contract Details

• Contract Type: Firm-Fixed-Price (DBB)
• Period of Performance: 731 calendar days from the Notice to Proceed.
• Magnitude of Construction: Estimated between $20,000,000.00 and $50,000,000.00.
• Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB). The prime contractor must be certified in the SBA VetCert database.
• NAICS Code: 236220 with a size standard of $45.0 million.

Key Requirements & Clarifications

Bidders must adhere to specific technical and operational requirements:

• Brand Name Items: Security camera and monitoring systems must be Motorola Avigilon; Physical security Access Control Systems must be C Cure, HID; and Fire Alarm Systems must be Siemens Desigo for standardization and compatibility.
• Work Hours: After-hours work (6 PM - 5 AM) is required for cable replacements, shutdowns, and above-ceiling work to minimize disruption. The Site Safety & Health Officer (SSHO) and Site Superintendent must be on-site for all work shifts.
• Testing: 100% of Category 6A and fiber optic connections require testing, with comprehensive OTDR testing mandatory for all fiber optic cable.
• Personnel: All personnel working within VA facilities require a VA PIV Card. Key personnel qualifications (Project Manager, Onsite Superintendent, SSHO per Spec 01 35 26, CQC System Manager) must be submitted.
• Subcontracting: Not more than 85% of the amount paid by the government can go to firms that are not certified SDVOSBs or VOSBs, excluding material costs.
• Wage Rates: Compliance with Davis-Bacon Act prevailing wage rates for Cumberland and Hoke Counties, NC, is mandatory.

Submission & Evaluation

• Method: Request for Proposal (RFP) in accordance with FAR Parts 15, 19, and 36.
• Evaluation: Lowest Priced Technically Acceptable (LPTA) procedures, considering technical qualifications, key subcontractors, project execution, and price.
• Proposal Format: Proposals must be submitted in three volumes (Technical, Price, Administrative) as searchable PDFs, each less than 5MB, attached to separate emails.
• Pricing: A revised A.3 Price/Cost Schedule with an updated CLIN structure must be used; divisional pricing is no longer required.
• Bonds: A bid guarantee (SF 24) of not less than 20% of the proposal price (not to exceed $3,000,000) is required. Payment and Performance Bonds (SF 25A and SF 25) are also required.
• Acknowledgement: Offerors must acknowledge receipt of all amendments.

Deadlines & Contacts

• Proposal Submission Deadline: April 6, 2026, at 2:00 PM Eastern Standard Time.
• Contact: Mario Hairston (mario.hairston@va.gov) and Scott Elias (scott.elias@va.gov).