Z1DA--578-22-026 - Replace 2nd Floor Roofs Building 200

Amendment / Modification

This amendment (A0001) incorporates clarifications and changes into the solicitation package for Project 578-22-026, "Replace 2nd Floor Roofs Building 200".

Specifically, it includes responses to Requests for Information (RFIs).

• The amendment incorporates details listed on page 2 into the solicitation requirements.

• It references RFI Responses.

• The Bid Opening Time/Date has NOT changed.

• The Proposal Due Date/Time remains March 31, 2026, at 1:00 P.M. CST.

• Contractors must acknowledge all amendments on Page 2 of the SF-1442.

Specifications Book / Bid Documents

This document is a "Specifications Book" and "Bid Documents" for the "VA Hines Replace 2nd Floor Roofs B200" project at the Edward Hines, Jr. VA Hospital. The project number is 578-22-026. The bid documents are dated 09/29/2025.

• Table of Contents: Outlines the structure of the specifications, divided into divisions (00-48) covering various construction aspects such as General Requirements, Existing Conditions, Concrete, Metals, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, Special Construction, Conveying Equipment, Fire Suppression, Plumbing, HVAC, Integrated Automation, Electrical, Communications, Electronic Safety and Security, Earthwork, Exterior Improvements, Utilities, Transportation, and Electrical Power Generation.
• Division 00 - Special Sections: Includes cover, table of contents, and list of drawing sheets.
• Division 01 - General Requirements: Details safety requirements, general intentions, bid items, contractor documents, logistics, security, operations, alterations, restoration, disposal, submittals, requests for information, surveying, layout, as-built drawings, roadways, environmental controls, temporary mechanical/electrical equipment, elevators, toilets, utility services, telephone equipment, and tests.
• Division 07 - Thermal and Moisture Protection: Includes sections on preparation for re-roofing, built-up bituminous waterproofing, roof and deck insulation, thermoplastic polyolefin (TPO) roofing, flashing and sheet metal, joint sealants, and temporary environmental controls.
• Division 05 - Metals: Includes sections on structural steel framing, steel decking, and metal stairs.
• Division 06 - Wood, Plastics, and Composites: Includes rough carpentry.
• Division 01 33 00 - Submittal Procedures: Outlines the process for submitting shop drawings, product data, and samples.
• Division 01 35 26 - Safety Requirements: Details comprehensive safety protocols, including accident prevention plans, activity hazard analyses, training, inspections, PPE, infection control, fire safety, electrical safety, fall protection, scaffolds, excavation, cranes, lockout/tagout, confined space entry, welding/cutting, and floor/wall openings.
• Division 01 45 29 - Testing Laboratory Services: Specifies requirements for testing laboratory services, including earthwork, landscaping, asphalt paving, concrete, structural steel, shear connector studs, and sprayed-on fireproofing.
• Division 01 91 00 - General Commissioning Requirements: Outlines the commissioning process, roles, responsibilities, and documentation requirements for building systems.

This document provides detailed technical specifications and requirements for the "VA Hines Replace 2nd Floor Roofs B200" project. Bidders must review these specifications to understand the scope of work, materials, installation procedures, safety protocols, testing requirements, and quality assurance measures. The detailed breakdown by division and section helps bidders identify specific requirements relevant to their scope of work and to prepare accurate proposals. The inclusion of standards and references (e.g., ASTM, ANSI, NFPA) indicates the required quality and compliance levels. The extensive safety requirements highlight the critical importance of safety protocols on this VA project.

Statement of Work (SOW) / Performance Work Statement (PWS)

The primary goal of this project is to replace the 2nd-floor roof of Building 200 at the Edward Hines VA Hospital (Project 578-22-026). This includes repairing and maintaining the existing protected membrane roofing system, replacing pavers, flashings, and drains, installing a fall protection system, and replacing a section of the roof deck with a new steel deck and single-ply roof system.

• Replace, repair, and maintain selected areas of the existing protected membrane roofing system.

• Replace pavers, flashings, and drains.

• Remove unused equipment and supports.

• Install a fall protection handrail system.

• Install stairs between roof levels and crossover steps.

• Replace the current single-ply roof area and gypsum plank deck with a new steel deck and single-ply roof system (Deductive bid item).

• Remove vegetation, trash, and debris from roof areas.

• Accomplish work in accordance with Hydro-Tech requirements to maintain the existing warranty.

• Work must be accomplished in accordance with Hydro-Tech requirements and procedures to maintain the existing warranty.

• Adherence to VA’s Technical Information Library (TIL), Master Construction Specifications (PG-18-1), Standard Details (PG-18-4), and Environmental Planning Guidance (PG-18-17).

• Strict adherence to Infection Control Risk Assessment (ICRA), Interim Life Safety Measures (ILSM), and Pre-Construction Risk Assessment (PCRA) protocols.

• The project is to be completed within 360 calendar days after the Notice to Proceed (NTP). If Alternate Bid 1 is awarded, the completion time is reduced to 300 calendar days.

• Place of Performance: Edward Hines VA Hospital.

• A pre-bid site visit is strongly encouraged.

• Contractors must coordinate site visits and exploratory demolition with the COR.

• RFI submittals are required within five (5) working days after the site visit.

• A rigid infection control panel system (e.g., Edge Guard or approved equal) is required.

• Manometers must be installed on the Infection Control Barrier (ICB) to monitor negative pressure.

• All contractor personnel must have appropriate OSHA certifications (OSHA 30-hour for Superintendent, OSHA 10-hour for all onsite employees).

• Contractor badging process is mandatory, requiring a "Flash badge" obtained after fingerprinting and adjudication.

• Material lead times must be incorporated into the project schedule.

• Utility shutdowns require 21 calendar days' advance notice.

• Work outside normal business hours or weekends requires 14 calendar days' advance written approval.

• Buy American Act policy must be adhered to for material purchases.

• No VA sensitive information is to be stored, generated, transmitted, or exchanged by the contractor.

• The contractor is responsible for repairing any damages to existing utilities or structures.

• All work must comply with Department of Veterans Affairs Master Specifications and applicable state and federal regulations and codes.

Form / Attachment / Pricing Sheet

This document is a General Decision, which lists prevailing wage rates and benefits for various construction trades in Cook County, Illinois. It serves as a reference for contractors to ensure compliance with labor standards on federal or federally funded construction projects.

• General Decision Number: IL20260009
• Superseded Decision Number: IL20250009
• Effective Dates: Various dates, primarily in 2024, 2025, and 2026.
• Geographic Area: Cook County, Illinois.
• Construction Types: Building, Heavy, Highway, and Residential Projects.
• Classifications: Lists numerous job classifications (e.g., Asbestos Worker, Boiler Maker, Bricklayer, Carpenter, Electrician, Laborer, Plumber, Truck Driver) with corresponding hourly wage rates and fringe benefits.
• Footnotes: Provides additional details on paid holidays, vacation pay, and specific conditions for certain classifications.
• Executive Orders: References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.

Bidders must use this document to understand the minimum wage and benefit requirements for all laborers and mechanics employed on the project. This information is crucial for accurate cost estimation and proposal development to ensure compliance with federal labor laws.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention and control precautions.

• Activity Categorization (Table 1): Classifies work based on scope and duration (Categories A, B, C, D).
• Affected Area Assessment (Table 2): Identifies specific areas impacted by the activity and their Points of Contact.
• Patient Risk Category (Table 3): Assesses the risk level of patients in affected areas (Low, Medium, High, Highest).
• Level of Precautions (Table 4): Determines the minimum infection prevention and control precautions (Levels I, II, III, IV) based on Activity Category and Patient Risk.
• Required Control Measures (Table 5): Details specific measures for each precaution level, including dust control, barrier construction, and negative pressurization.
• Completion Measures (Table 6): Outlines cleaning and barrier removal requirements upon activity completion.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.

This document is crucial for understanding the infection control requirements that will apply to any construction, renovation, or maintenance work performed within VHA facilities. Bidders must be aware of these requirements to factor them into their project planning, cost estimations, and execution strategies. The document specifies the level of containment, dust control, and safety protocols necessary to protect patients and staff, which directly impacts operational procedures and compliance.

Form / Attachment / Pricing Sheet

This document outlines the "Interim Life Safety Measures" (ILSM) policy and procedures for Edward Hines Jr. VA Hospital. It details administrative actions required to temporarily compensate for significant hazards posed by existing Life Safety Code (LSC) deficiencies or construction activities.

• Purpose and Authority: To establish procedures for implementing ILSMs related to the Hospital Fire Safety Management Plan.
• Procedures: Describes the eleven ILSMs as administrative actions, requiring assessment before construction, continuous enforcement, and potential fire watches.
• Assignment of Responsibilities: Outlines the roles of the Safety Section, Chief of Engineering, and other service/section chiefs in developing, implementing, enforcing, and evaluating ILSMs. Police Service is responsible for daily inspections during weekends and holidays.
• Other Paragraphs: Details requirements for communicating NFPA LSC Codes, completing ILSM Construction Project Evaluation Worksheets, and conducting inspections.
• References: Cites The Joint Commission (TJC) Environment of Care Standards and NFPA Life Safety Code 101.
• Attachments: Includes various worksheets and reports for ILSM evaluation, occupant impact, high hazard inspection, and a fire watch decision grid.

While this document is a policy and procedure, it establishes the framework for safety measures that may be required during construction or renovation projects. Bidders involved in such projects at this facility should be aware of these ILSM requirements, which dictate temporary measures to ensure life safety during periods of potential hazard due to construction or deficiencies. The document specifies responsibilities for project management, safety evaluations, and ongoing inspections, which may impact project timelines and execution.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used to assess and mitigate safety risks associated with construction, renovation, and maintenance activities. It serves as a baseline for identifying necessary precautions to prevent negative impacts on patients, employees, and contractors. It must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Specifies the location (Building 200, 2nd Floor Roofs) and a brief description of the work: "Replace 2nd Floor Roofs. Bldg 200. Remove single ply roof and gypsum deck underneath. Replace with new steel roof deck and single ply roof."
• Activity Type Classification: The activity is classified as "Large Scale" construction, renovation, or maintenance.
• Control Measures: Outlines specific control measures required for the "Large Scale" activity type, including hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections. It also requires Activity Hazard Analyses and Control Plans (e.g., excavation, dust, pollution, crane lift, fall protection, confined entry).
• Affected Adjacent Areas: Requires identification and coordination with adjacent areas to prevent disruption, with specific contact information provided for various locations (e.g., Surgery Waiting Area, Eye Clinic, SICU offices).
• Permit Information: Includes a specific permit (578-22-026) for the roof replacement project, detailing the project manager, contact information, start/completion dates (Spring 2026 - Spring 2027), and permit expiration (June 30, 2027).

This document outlines the safety protocols, risk assessments, and coordination requirements that contractors must adhere to for the specified construction activity. Bidders should review the control measures and requirements to understand the safety and operational constraints of the project, particularly regarding adjacent areas and the need for specific safety plans and permits. The "Additional requirements" section notes that while most work is exterior, interior work will necessitate relocation of specific functions.

Form / Attachment / Pricing Sheet

This document provides representative photos of the current interior conditions of the 2nd Floor of Building 200. These images are intended to assist potential bidders in understanding the existing environment relevant to the "Replace 2nd Floor Roof of Building 200" opportunity.

• The photos depict various areas including waiting rooms, corridors, and mechanical spaces (ceiling areas showing exposed utilities and structural elements).
• Specific areas shown include "PATIENT FAMILY WAITING AREA" and "PATIENT DISCHARGE LOUNGE."
• Images also show the interior of corridors, office-like spaces, and the underside of ceilings, revealing ductwork, piping, and electrical conduits.

These visual aids are crucial for bidders to assess the scope of work, potential challenges, and existing conditions that may impact the roofing replacement project. They provide a visual context for the project's location and the surrounding interior environment that may be affected or require protection during the roof replacement.

Form / Attachment / Pricing Sheet

This document provides representative photos of the current conditions of the 2nd Floor Roof of Building 200, as part of the "578-22-026 Replace 2nd Floor Roof of Building 200" opportunity.

The document contains multiple photographs illustrating various aspects of the existing roof, including:

• Paved roof sections with visible seams and some discoloration.
• HVAC units and associated piping, including chilled water supply and return lines, and hot water supply and return lines.
• Metal scaffolding and structural elements.
• General roof surface condition, including some areas with visible wear or debris.

These photos are crucial for potential bidders to visually assess the current state of the roof. They provide context for the scope of work required for the roof replacement project, helping bidders understand the existing infrastructure, potential challenges, and the overall environment in which the work will be performed. This visual information aids in accurate bidding and proposal development.

Solicitation / RFP / RFQ

This solicitation is for the "Replace 2nd Floor Roofs Bldg. 200" project at the Edward Hines Jr. VAMC in Hines, IL. The project involves furnishing all labor, materials, equipment, and supervision to replace the second-floor roofs of Building 200. The estimated construction magnitude is between $2,000,000 and $5,000,000.

• Replacement of the 2nd Floor Roofs of Building 200.

• Includes all labor, superintendence, materials, tools, equipment, transportation, licenses, certificates, insurance, and temporary protection.

• Work must adhere to contract specifications and drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 360 Calendar Days after Notice to Proceed for Base Bid; 300 Calendar Days for Alternate No. 1.

• Sealed offers are due by 1:00 PM CDT on March 31, 2026.

• Offers must be submitted in original and specified copies to the address listed in Item 8.

• Bids must be publicly opened at the due date and time.

• Questions regarding the solicitation must be submitted in writing to the Primary POC by March 9, 2026, 3:00 PM local time.

• Site visits will be held as per FAR Clause 52.236-27.

• A bid guarantee is required (not less than 20% of bid price, not to exceed $200,000).

• Performance and Payment Bonds will be required upon award.

• This procurement is 100% set-aside for CVE Verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB).

• Bidders must represent that they are an eligible SDVOSB, a Small Business concern under the assigned NAICS code (238160 Roofing Contractors), and verified in the SBA VIP database.

• Contractors MUST acknowledge VAAR 852.219-75 by signing the certification and submitting with their bid.

• All bidders are responsible for monitoring SAM.gov for amendments.

• Electronic submission of bids is not accepted; hard copies are required.

• The document references numerous FAR and VAAR clauses and provisions related to construction, bonds, insurance, safety, and submission requirements.

Forms / Attachments / Pricing Sheets

This document contains architectural and structural drawings related to the "Replace 2nd Floor Roofs B200" project at VA Edward Hines.

• Cover Sheet (G1000): Provides project overview, contact information, and a sheet index.
• Phasing and Infection Control (G1001): Details the project phasing for "Deduct Alternate 1" and outlines infection control measures.
• Ground Level Plan (G100): Shows site layout, including proposed laydown or crane access areas.
• Structural Notes and Details (SI001): Contains general structural notes, load maps (snow, wind, seismic), and typical details for steel deck and roof openings.
• Demolition Plans (SF101, AD101 series): Outlines areas for roof framing and general demolition across different areas (A, B, C, D).
• Framing Plans (SF102): Details the proposed roof framing for "Deduct Alternate 1."
• Isometric Views (SF901): Provides 3D perspectives of the building.
• Architectural Symbols and Abbreviations (AE001): Defines symbols and abbreviations used in architectural drawings.
• Roof Plans (AE101 series): Shows the overall roof plan and specific plans for Areas A, B, C, and D, indicating areas for tile replacement and other work.
• Roof Details (AE501): Illustrates specific details for roof curbs, parapets, drains, and stair mounting.
• Enlarged Stair Plans and Sections (AE502): Provides detailed views of stair construction.

These drawings are essential for bidders to understand the scope of work, including demolition, structural requirements, new framing, and specific details for roof replacement and associated elements. They provide the visual and technical specifications necessary for accurate bidding and project execution.

Solicitation / RFP / RFQ

This solicitation is for the replacement of the 2nd Floor Roofs in Building 200 at the Edward Hines Jr. VA Hospital. The project aims to repair, maintain, and upgrade the existing roofing system.

• Replacement, repair, and maintenance of protected membrane roofing systems, including pavers, flashings, and drains.

• Removal of unused equipment and supports.

• Installation of fall protection handrail systems.

• Installation of stairs between roof levels and crossover steps.

• Replacement of the current single-ply roof area and gypsum plank deck with a new steel deck and single-ply roof system (this is a deductive bid item).

• Removal and proper disposal of vegetation, trash, and debris from roof areas.

• Work must be accomplished in accordance with Hydro-Tech requirements to maintain the existing warranty.

• Scope of Work includes all labor, management, equipment, and materials based on 100% Construction Documents provided by Guidon Design, Inc.

• Contractors must verify all measurements and material quantities prior to proposal submission.

• An Existing Site Conditions report with photos must be provided to the Contracting Officer.

• Period of Performance: 360 calendar days after Notice to Proceed (NTP).

• Estimated Value: Between $2,000,000.00 and $5,000,000.00.

• Response Date/Time/Zone: March 03, 2026, 1:00 pm CENTRAL TIME, CHICAGO, USA.

• Bidders must prepare a Base Bid for the full scope and a reduced bid excluding the Deductive Bid Item.

• The solicitation will be issued on or about January 29, 2026.

• A pre-bid conference will be held; details will be in the solicitation package.

• Vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) firms.

• Offerors must represent that they are an eligible SDVOSB, a small business under the assigned NAICS code, and listed in the SBA certification database.

• NAICS Code: 238160 Roofing Contractors (Small business size standard $19 Million).

• Contracting Office ZIP Code: 53214-1476.

• Place of Performance: Edward Hines Jr. VA Hospital, Hines, IL 60141.

• Contract Specialist: Donita Grace (Donita.Grace@va.gov, 414-844-4860).