Z1DA--578-26-004: IDIQ ACM Abatement Services at the Hines VA Hospital in Hines, IL

Solicitation / RFP / RFQ

This document announces the cancellation of Solicitation 36C25226R00038 for IDIQ ACM Abatement Services at the Hines VA Hospital in Hines, IL. It is being replaced by IFB 36C25226B0020.

This solicitation pertains to IDIQ ACM Abatement Services.

Not specified in this cancellation notice.

Vendors are encouraged to add themselves as an Interested Party in SAM and formally "Follow" this solicitation to receive automatic notifications of any changes.

This replacement solicitation (IFB 36C25226B0020) is set aside for SBA Certified, Veterans-Owned Small Businesses.

• Original Solicitation Number: 36C25226R00038
• Replacement IFB Number: 36C25226B0020
• Place of Performance: Hines VA Hospital, 5000 South 5th Avenue, Hines, IL 60141-5000
• Response Date/Time/Zone for original solicitation: 03-18-2026 16:30 CENTRAL TIME, CHICAGO, USA
• NAICS Code: 562910
• Product Service Code: Z1DA
• Contracting Office ZIP Code: 53214-1476
• Point of Contact: Kristi Kluck, Kristi.Kluck3@va.gov, 414-844-4879

Other / Unclassified

This document is a Standard Operating Procedure (SOP) titled "INTERIM LIFE SAFETY MEASURES" (SOP-578-21-21-606) from Edward Hines Jr. VA Hospital, effective October 20, 2020, with a recertification date of October 31, 2025. It establishes procedures for implementing interim life safety measures (ILSMs) to temporarily compensate for significant hazards posed by Life Safety Code (LSC) deficiencies or construction activities.

The SOP outlines the purpose and authority for ILSMs, details the procedures for their implementation, and assigns responsibilities to various sections including the Safety Section, Engineering Service, Project/Planning Section, Maintenance and Operations Section, Office of Information and Technology, and Police Service. It also includes sections on other relevant paragraphs, definitions, references, review, recertification, and signatory authority.

Attached to the SOP are several worksheets and reports used in the ILSM process:

• Attachment A: Lists eleven specific Interim Life Safety Measures.
• Attachment B: Construction Project Evaluation Worksheet.
• Attachment C: Occupant Impact Evaluation Worksheet.
• Attachment D: High Hazard Inspection Report.
• Attachment E: Fire Watch Decision Grid.

This document is relevant to potential bidders as it details the hospital's procedures for managing life safety during construction or when LSC deficiencies exist. Bidders involved in projects at this facility should understand these procedures, as they may impact project timelines, require specific safety protocols, and necessitate coordination with the hospital's Safety Section and other departments. The document highlights the importance of evaluating potential impacts on fire alarm systems, sprinkler systems, exits, emergency access, and the integrity of fire compartments. It also outlines requirements for signage, training, and fire drills related to ILSMs.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for construction, renovation, and maintenance activities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary precautions to prevent infection risks. Facilities may customize this template and must use it if required by the VHA Pre-Construction Risk Assessment (PCRA).

• Activity Categorization (Table 1): Classifies work into categories A, B, C, or D based on the nature and duration of construction, renovation, or maintenance activities.
• Affected Area Assessment (Table 2): Identifies specific areas impacted by the activity and lists Points of Contact (POCs) for each area.
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Infection Prevention and Control Precautions (Table 4): Determines the required precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level (I-IV).
• Completion Measures (Table 6): Outlines measures required upon completion of the activity.
• Permit Form: A fillable permit form (posted at the site) for Level III and IV activities, summarizing key project details, activity category, patient risk, and required precautions.

This document is crucial for understanding the infection control requirements and associated costs that may impact construction, renovation, or maintenance projects. Bidders need to be aware of the specified activity categories, patient risk levels, and the corresponding infection prevention and control measures (Levels I-IV) required. The permit form highlights specific project details, including location, project manager, and required containment levels, which are essential for planning and executing the work safely and in compliance with VHA standards. Understanding these requirements is vital for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance work. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when required.

• Activity Location: Hines VA Hospital Building 1 D section 3rd and 4th Floor and Building 200 Stone space.
• Activity Name/Description: 578-26-008 Hines Abatement Task Order E, Asbestos abatement of floor tile, ceiling tile, and pipe insulation.
• Activity Type Classification: Determined from Table 1, this specific activity falls under 'Small Scale Construction, Renovation and general maintenance/repair work'.
• Control Measures: Details specific control measures required based on the activity type, including immediate replacement of materials, weekly site visits, site-specific safety plans, hazard communication, and communication plans for affected areas.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas (vacant, non-continuously occupied, or continuously occupied) to mitigate potential disruptions.
• Infection Control Risk Assessment (ICRA): A section to determine if an ICRA is required for the activity.
• PCRA Permit: A fillable permit form for posting at the activity site, summarizing key details like location, project manager, activity type, and required control measures.

This document outlines the safety and risk assessment procedures required for the specific asbestos abatement activity. Bidders need to understand these requirements to ensure compliance with VHA safety protocols, including the development and implementation of site-specific safety plans, hazard communication, and coordination with adjacent areas. The PCRA permit details the specific control measures that must be in place during the execution of the work.

Form / Attachment / Pricing Sheet

This document is a "Price Schedule" for the "Complete Period of Performance" of an unspecified opportunity. It is intended for bidders to provide unit pricing for various abatement and insulation services.

The schedule is broken down into several items:

• Item #1 - Fire Stopping: Includes pricing for various sizes of pipe/conduit penetrations, ductwork/boiler breeching, beams/columns, firestopping edges, and cavity enclosures (masonry and drywall).
• Item #2 - Asbestos Abatement, Glove Bag Removal: Details pricing for asbestos insulation removal from pipes, fittings, boilers, and ductwork using glove bag methods.
• Item #3 - Asbestos Abatement, Full-Containment Removal: Outlines pricing for asbestos insulation removal from pipes, fittings, boilers, ductwork, and suspended ceilings using full containment methods. It also includes pricing for contaminated drywall, debris, transite material, spray-on insulation, floor tile/mastic, and soil.
• Item #4 - Operation and Maintenance: Covers pricing for patching and repairing pipe, fitting, boiler/tank, and ductwork insulation, as well as clean-up and HEPA vacuuming.
• Item #5 - Reinsulation: Provides pricing for reinsulating pipes, fittings, tanks, boilers, breaching, and ductwork.

Additionally, the pricing for all line items is stated to include:

• Temporary environmental controls and safety
• Office administration
• Project management
• Preconstruction risk assessments (PCRA)
• Infection control risk assessment (ICRA)
• Interim life safety measures
• Submittals
• Testing, inspection, reports, and manifests, material disposal
• Decontamination
• Temporary signage
• Daily clean-up, final cleaning, warranty
• As-builts
• Overhead and profit

Bidders must use this schedule to input their proposed unit prices for each service listed. This document is critical for proposal preparation and will likely form the basis for contract pricing and evaluation.

Form / Attachment / Pricing Sheet

This document is a site plan map of the Hines VA Campus. It serves as a visual reference for the layout of buildings, roads, parking lots, and other facilities within the hospital grounds.

• A comprehensive "Building Directory" listing numbered buildings and their corresponding names or functions.
• A detailed campus map illustrating the spatial relationships between various structures and infrastructure.
• Identification of roads, parking areas, and other site features.
• Scale of the map (1" = 130'-0").
• Date of the map (5-1-2025).

This site plan is crucial for bidders to understand the physical environment of the Hines VA Hospital campus. It helps in visualizing the location of existing facilities, potential access routes, and the overall site context, which may be relevant for understanding the scope of work, logistical considerations, or site-specific requirements for any upcoming opportunities at this location.

Form / Attachment / Pricing Sheet

This document is an "Emergency Contact List" template. It is intended to capture essential contact information for key personnel involved in a project, ensuring rapid communication during emergencies.

• Project Identification: Fields for Project Title and Project Number.
• Government Contacts: Pre-filled contact information for Hines VA Police, Hines VA Fire, and Hines Safety Office, including their respective phone numbers.
• Contractor Information: Blank fields for Contractor's Office and Phone.
• Key Personnel Roster: A table to list "Title," "Name," and "Phone (Office or Cell)" for roles including Superintendent, Alt. Superintendent, Project Manager, Safety Manager, Hines VA COR, and Hines VA Backup COR.

Bidders may be required to complete and submit this form as part of their proposal or upon contract award. It ensures that all parties have the necessary contact details for emergency situations related to the project.

Form / Attachment / Pricing Sheet

This document outlines the requirements for bidders to submit information regarding their past safety and environmental record, including OSHA violations and Experience Modification Rate (EMR). This information is crucial for the government's initial Determination of Responsibility.

• Safety and Environmental Record Certification: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or willful OSHA violation, or any EPA violation in the past three years. If this cannot be certified, a detailed explanation and circumstances must be provided.
• Experience Modification Rate (EMR): Bidders must submit their current EMR, obtained from their insurance carrier on letterhead. If the EMR is above 1.0, a written explanation from the insurance carrier detailing the reasons and anticipated reduction date is required.
• Self-Insured/Alternative EMR: Specific instructions are provided for self-insured contractors or those unable to obtain EMR from a standard carrier, including obtaining ratings from NCCI or state-run bureaus.
• OSHA 300 Forms: Bidders must complete a form detailing man-hours, cases involving days away/restricted activity, DART rate, and any serious, willful, or repeat OSHA violations within the last 3 years. Copies of OSHA 300 and 300a forms are required.
• NAICS Code and Safety Program Administrator: Bidders must provide their NAICS code and identify who administers their Safety and Health Program.

This attachment directly impacts a bidder's eligibility and responsibility determination. Failure to provide accurate and complete information as requested may affect the ability to be considered for award. Bidders must gather and submit all required documentation, including certifications, explanations for violations, EMR details, and OSHA forms, to comply with this requirement. This applies to all subcontracting tiers.

Form / Attachment / Pricing Sheet

This document is a Past Performance Client Questionnaire intended to gather feedback from clients regarding a contractor's performance on previous projects. This questionnaire is a required attachment for a solicitation by the Department of Veterans Affairs, Network Contracting Office 12 (NCO 12).

• Contractor Information: Fields to identify the contractor being evaluated, including their point of contact, address, contract number, dates of performance, and a description of the work performed.
• Respondent Client Information: Fields for the individual providing the feedback, including their name, title, and contact information.
• Performance Ratings: A detailed questionnaire with rating scales (Exceptional, Good, Satisfactory, Marginal, Unsatisfactory, Neutral/Not Applicable) for various aspects of performance, including:
  • Quality (technical data, standards, problem resolution, quality control)
  • Schedule/Timeliness of Performance (delivery, resource utilization)
  • Customer Satisfaction (end-user satisfaction, cooperation, businesslike conduct)
  • Management/Personnel/Labor (on-site management, workforce, government property, personnel expertise, small business utilization, multi-project management, change assimilation)
  • Cost/Financial Management (meeting price terms, innovation, invoicing for cost-type contracts, financial problems)
  • Safety/Security (safety environment, security compliance)
  • General (emergency response, compliance with terms, likelihood to rehire)
• Narrative Comments: Space for detailed remarks, specific strengths, weaknesses, deficiencies, and an overall rating.

Bidders must ensure their past clients complete this questionnaire accurately and submit it directly to the government point of contact (Kristi.Kluck3@va.gov) as instructed. The responses will be used by NCO 12 to evaluate the bidder's past performance, which is a critical factor in the overall evaluation of proposals. Failure to have this questionnaire completed and submitted may negatively impact the bidder's evaluation.

Form / Attachment / Pricing Sheet

This document, "Contractor Surety Limitations," is an attachment intended for offerors to provide to their surety company. The surety will complete Section B and return it to the offeror to be included with their proposal for the guarantee bond. This process helps the government assess the offeror's bonding capacity and financial reliability.

Section A (Offeror Instructions): To be completed by the prospective contractor, including:

• Contractor Name
• Address
• Point of Contact information (Name, Telephone, E-mail)

Section B (Surety Instructions): To be completed by the Surety company, including:

• Duration of bonding for the contractor
• Contractor's rating
• Bonding Limit for a single project
• Aggregate bonding amount
• Confirmation of whether the surety has ever had to complete a project for the contractor
• Confirmation of whether liability insurance has ever been refused
• Confirmation of complaints of non-payment by subcontractors/suppliers
• Confirmation of whether the surety has had to pay subcontractors/suppliers
• Surety Name, Address, Telephone, E-mail, and Signature

Bidders must obtain this information from their surety and submit it as part of their offer. This document is crucial for demonstrating the offeror's financial capacity to undertake the contract through a guarantee bond. Failure to provide this completed information may impact the offeror's ability to be considered for award.

Form / Attachment / Pricing Sheet

This document is the Financial Disclosure Questionnaire, an attachment to the solicitation. It is intended to gather financial information about prospective contractors from their banking institutions. Offerors must complete Section A and submit it to their financial institution, which will then complete Section B and return it to the offeror to be included with their proposal.

Section A (Offeror Instructions): Requires the Offeror to provide their company name, address, phone number, and email, along with the name and signature of the authorized representative requesting the financial information.

Section B (Financial Institution Instructions): Requires the banking institution to provide details about the contractor's account(s), including account number, type, average balance, line of credit status and details, relationship with the bank, duration of the client relationship, and the most recent credit rating, including the date and preparer.

This questionnaire is a required part of the proposal submission. Bidders must obtain and submit this completed form, including the financial institution's assessment, as part of their offer to demonstrate their financial stability and responsiveness to the government's needs. Failure to submit this form correctly may impact the responsiveness of the offer.

Form / Attachment / Pricing Sheet

This document provides detailed floor plans and specific task information for abatement work in Building 1, Floors 3 and 4, and Building 200. It outlines the scope of work for various tasks, including lead paint and ACM (Asbestos-Containing Material) abatement, and pipe re-insulation.

• Tasks 1 and 2 (Bldg 1 - Floor 3, Rooms D333, D335, D335A): Focuses on abating lead paint and ACM materials (floor tile, ceiling tile, glue dots, mastic, pipe insulation, pipe fittings, and pipe elbows) in specified rooms. Requires re-insulation of abated piping. Work is permitted during Monday-Friday day shift hours. Estimated duration: 8 Calendar Days, 6 Abatement Days, 8 Monitoring Days.
• Tasks 3, 4, and 5 (Bldg 1 - Floor 4, Rooms D405, D407, D407A, D409, D409A): Similar scope to Tasks 1 and 2, involving abatement of lead paint and ACM materials in specified rooms on Floor 4. Requires re-insulation of abated piping. Work is permitted during Monday-Friday day shift hours. Estimated duration: 10 Calendar Days, 8 Abatement Days, 10 Monitoring Days.
• Task 6 (Bldg. 200 Stone space): Involves abating ACM pipe insulation, pipe fittings, and pipe elbows, followed by re-insulation. Work is permitted during Monday-Friday day shift hours. Estimated duration: 34 Calendar Days, 32 Abatement Days, 34 Monitoring Days.
• General Requirements: All tasks assume all paint is lead-based paint, excluding windows. Re-insulation of abated piping is required for all tasks.

This document is crucial for bidders to understand the specific locations, materials to be abated (lead paint, ACM in tiles, mastic, pipe insulation), and the scope of re-insulation required for each task. It provides estimated timelines and work hour constraints, which are essential for proposal development and cost estimation.

Forms / Attachments / Pricing Sheets

This document contains various forms and policy memorandums related to construction and safety protocols at the Edward Hines Jr. VA Hospital. It includes:

• Hines VA Campus Map: Provides a site plan and building directory.
• Hines Parking Directory: Details parking designations.
• Fingerprint Request Form (OF 306): Used for federal employment fingerprinting.
• USAccess Identity Proofing Source Documents: Lists acceptable identification for USAccess.
• Declaration for Federal Employment: A form for assessing fitness for federal employment.
• Self-Certification of Continuous Service: Certifies breaks in federal employment.
• Policy Memorandums: Several policy documents related to safety and health during construction activities, including:
  • Safety and Health During Construction Activities
  • NEPA Assessment
  • VHA Construction Site Safety Review Checklist
  • GEMS Awareness Training for Contractors Competent Person
  • Construction Waste Management
  • Hines VAH Contractor Safety Disciplinary Procedures
  • Letter of Concern for Safety Non-Compliance
  • OSHA Required Competent Person Inspections
  • Hines VAH Onsite Inspection Checklist for Mobile Cranes
  • Planned Critical Lift Plan & Crane Permit
  • Pre-Construction Checklist
  • Above Ceiling Entry and Wall Construction Permits
  • Infection Control Risk Assessment for Construction / Renovation Projects
  • Cutting, Welding and Other Hot Work
  • Fire Protection Code Reviews of Delegated Construction Projects
• Hines COVID-19 Guidelines: Rules for controlling the spread of Coronavirus on campus.
• Emergency Contact List: Lists emergency contacts for the Hines VA Hospital.
• VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors: Requirements for contractor employees regarding COVID-19 safety.
• Data and Voice Installations Specifications and Execution: Details requirements for installing voice and data communication lines.
• Triennial Asbestos Re-Inspection Report: Provides information on asbestos-containing materials.

These documents outline various procedures, requirements, and guidelines for contractors and personnel working at the Edward Hines Jr. VA Hospital. They cover safety protocols, environmental considerations, infection control, construction permits, and administrative procedures.

Bidders should review these documents to understand the specific safety, environmental, infection control, and administrative requirements that will apply to any construction or renovation work performed at the facility. This includes understanding permit processes, reporting requirements, and compliance with various safety and health policies.

Form / Attachment / Pricing Sheet

This document is a template for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance activities within VHA facilities. It serves as a baseline to determine minimum requirements for categorizing activity types and patient risk, thereby establishing the necessary level of infection prevention and control precautions.

• Activity Categorization (Table 1): Defines four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope, duration, and dust/debris generation.
• Affected Area Assessment (Table 2): Identifies the activity area and adjacent areas that may be impacted, along with the type of service/area and point of contact.
• Patient Risk Category (Table 3): Classifies patient risk levels (Low, Medium, High, Highest) based on the type of area affected.
• Level of Precautions (Table 4): Determines the minimum level of infection prevention and control precautions (I, II, III, or IV) by matching the Activity Category with the Overall Patient Risk Category.
• Required Measures (Table 5 & 6): Details specific control measures for each level of precaution, including requirements for dust control, barrier construction, negative pressurization, and post-activity cleaning.
• Permit Form: A fillable permit form for posting at the activity site for Level III and IV activities.
• Appendix A: Outlines an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for any contractor performing construction, renovation, or maintenance work within VHA facilities. It outlines the mandatory infection control risk assessment process, the classification of work based on risk, and the specific control measures that must be implemented. Bidders must understand these requirements to accurately scope their work, ensure compliance, and factor the associated costs and procedures into their proposals. Failure to comply with these infection control measures can lead to project delays, additional costs, and potential safety violations.

Form / Attachment / Pricing Sheet

This document is the VHA Pre-Construction Risk Assessment (PCRA) template, designed to establish minimum requirements for categorizing activity types and safety risks for Construction, Renovation, and Maintenance work. It helps determine the necessary precautions to prevent impacts on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when required.

• Introductory Information and Instructions: Outlines the purpose and usage of the PCRA template.
• Activity Details: Fields for Location, Activity Name, Number, and Brief Description.
• Table 1: Activity Type and Control Measures: Categorizes activities into Inspection/Upkeep, Small-scale Construction/Renovation/Maintenance, and Large-scale Construction/Renovation/Maintenance, detailing specific control measures for each.
• Table 2: Affected Adjacent Area Assessment: Requires identification and coordination plans for adjacent areas that may be impacted by the activity.
• Infection Control Risk Assessment (ICRA) Section: A checkbox to indicate if an ICRA is required.
• PCRA Permit: A fillable permit form to be posted at the site, summarizing activity type, control measures, and requiring signatures.

This document outlines the safety and risk assessment procedures required for construction, renovation, or maintenance activities within VHA facilities. Bidders should review the activity types and associated control measures to understand the safety protocols, potential impacts on adjacent areas, and the need for coordination. The PCRA permit section highlights key information that must be displayed on-site, indicating the scope and safety requirements of the work. Understanding these requirements is crucial for developing accurate proposals and ensuring compliance during project execution.

Form / Attachment / Pricing Sheet

This document is a "Project Planning Contractor Fingerprint Request Form" used for the "2025 Engineering Service" opportunity. It is required for individuals applying for or working under the "Project Planning Contractor" role, necessitating fingerprinting for security clearance.

• Applicant Category: Must select one (Employee, Contractor, Affiliate, Volunteer, Health Professions Trainee, Other/Contracted Employee).
• Personal Information: Name (as it appears on IDs), SSN, Position Title, Date of Birth, City/State/Country of Birth, Contact Information (Email, Phone), VA Work Location, Contractor Company Name, Project COR, Project Name, Contract Start/End Dates.
• Fingerprint Details: Location, Date, Previous PIV Card Holder status.
• Physical Description: Gender, Height, Weight, Hair Color, Eye Color, Race/Ethnicity.
• Facility Information: Facility Name, Facility SOI #, Facility SON #.
• Required IDs: Applicants must bring two (2) original IDs (Identity Source Documents).

Potential bidders identified as "Contractors" for this opportunity must complete this form as part of the onboarding and security process. It outlines the personal and identification information required to initiate the fingerprinting and background check necessary for the role. Failure to complete this accurately may impact eligibility or the ability to begin work.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a forthcoming Request for Proposal (RFP) for IDIQ Abatement Services at the Hines VA Hospital in Hines, IL. The contract will have a five-year ordering period.

The primary objectives of this contract are to furnish all labor, materials, equipment, tools, and qualified supervision necessary to conduct asbestos abatement and disposal, lead-based paint removal and disposal, and firestopping. All work must be coordinated to minimize interference with daily hospital operations.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Period of Performance: Five-year ordering period (specific start/end dates to be determined with the solicitation).

• Response Date: April 13, 2026, 09:00 Central Time, Chicago, USA.

• Solicitation Posting: Expected on or about March 20, 2026, on SAM.gov.

• Site Visits: Two site visits will be held after the full solicitation is posted; details will be in the solicitation.

• Monitoring: Vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

• Set-Aside: 100% Small Business Set-Aside.

• NAICS Code: 562910 (Remediation Services) with a small business size standard of $25 Million.

• Requirements: Offerors must represent themselves as a Small Business concern and be registered and current in the System for Award Management (SAM) database prior to award.

• This document is a pre-solicitation notice. The attached information is for general guidance only.

• Finalized specifications and drawings will be published with the official solicitation.

• The Contracting Officer is Kristi Kluck (Kristi.Kluck3@va.gov).

• Numerous attachments are listed, including SOWs, site plans, forms, and questionnaires, which will likely be part of the full solicitation package.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for asbestos abatement and related activities at the Edward Hines Jr. Veterans Affairs Hospital (EHVAH).

• The primary objective is to furnish all labor, materials, equipment, tools, and qualified supervision necessary to accomplish various task orders.

• Task orders will involve fire stopping, asbestos abatement, re-insulation, and hazardous substance removal work.

• Work will be performed at the Edward Hines Jr. VA Hospital, located at 5000 South 5th Avenue, Hines, Illinois.

• The contract period is 5 years, with a maximum contract value of $2,500,000.00.

• Individual task orders will range from a minimum of $2,000.00 to a maximum of $500,000.00.

• The contractor must adhere to all applicable codes, standards, guidelines, and design requirements found in the VA's Technical Information Library (TIL).

• Specific requirements include infection control barrier (ICB) installation, negative pressure maintenance, and proper disposal of materials.

• Performance will be monitored by the Government through periodic evaluations and on-site inspections.

• The contract has a 5-year ordering period.

• Work will be performed at the Edward Hines Jr. VA Hospital.

• The contractor must maintain a local presence (main office or satellite base) within a four-hour response time to the listed location.

• Contractor personnel must possess appropriate federal and state certifications and licenses.

• OSHA 30-hour certified site superintendent and OSHA 10-hour certified employees/sub-contractors are required.

• A pre-construction site walk-through is encouraged.

• RFIs must be submitted within five (5) working days after the site visit.

• A comprehensive plan including Logistics Plan, Construction Security Plan, Construction Phasing Plan, Submittal Registry, Accident Prevention Plan, Activity Hazard Analyses, Construction Schedule, Schedule of Values, Existing Conditions Survey, Infection Control Plan, Quality Control Plan, and Environmental Protection Plan must be developed.

• Contractor must provide performance and payment bonds for all work ordered.

• All work performed after hours or on weekends requires coordination with the COR.

• Utility shutdowns require twenty-one (21) calendar days' advance notice.

• Contractor must repair any damages to existing utilities incurred during construction or demolition.

• Spills and releases of hazardous materials, including asbestos, must be evaluated, contained, and remediated at the contractor's expense.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document provides comprehensive specifications for the Hines Abatement - Task Order E project (Project # 578-26-008) at the Edward Hines, Jr. VA Hospital in Hines, Illinois. It details the requirements for general construction, asbestos abatement, and lead-based paint removal and disposal.

• General Requirements (Division 01): Covers project schedules, submittal processes, safety requirements, reference standards, temporary environmental controls, construction waste management, and sustainable construction requirements. It includes detailed instructions for logistics planning (personnel, rates, staging, methods), construction security (site perimeter, key control, document control, vehicle restrictions), operations and storage areas, alterations, restoration, and disposal/retention of materials.
• Existing Conditions (Division 02): Specifically addresses Traditional Asbestos Abatement, Glovebag Asbestos Abatement, and Lead-Based Paint Removal and Disposal.
• Asbestos Abatement: Outlines pre-abatement activities, removal procedures (including negative pressure filtration systems, containment barriers), decontamination, waste disposal, final visual inspection, and air clearance testing. It defines personnel qualifications, respiratory protection, and worker safety protocols.
• Lead-Based Paint Removal: Details requirements for paint removal products, accessories, examination, preparation, lead control area setup, work procedures, substrate surface preparation, field quality control, cleaning, and waste disposal.

Bidders must comply with all Federal, State, and local regulations, including OSHA, EPA, and DOT, as well as specific ANSI, ASTM, and NFPA standards. The document mandates detailed plans such as an Accident Prevention Plan (APP), Activity Hazard Analyses (AHAs), Logistics Plan, Environmental Protection Plan, Project Schedule (CPM), and Submittal Registry. Strict protocols for air monitoring, visual inspections, and laboratory testing are required for abatement activities.

The project is located at the Edward Hines, Jr. VA Hospital, Hines, Illinois. The Bid Set Date is October 2, 2025. Specific periods of performance are to be managed through approved project schedules.

Key special requirements include extensive safety and health measures, mandatory training and certifications for all personnel (e.g., Site Safety and Health Officer, Competent Person, Industrial Hygienist), stringent infection control procedures (Class I-IV), fire safety plans, hazardous energy control, and comprehensive waste management and sustainable construction practices. Detailed submittals are required for all materials, equipment, and procedures.

Statement of Work (SOW) / Performance Work Statement (PWS)

The primary goal of this project is to abate asbestos-containing materials (ACM) from specific spaces within Buildings 1 and 200 at the Edward Hines VA Hospital, enabling their re-occupation and subsequent repairs.

This SOW covers all labor, management, equipment, and materials for asbestos abatement, lead abatement, and mold remediation. Key tasks include:

• Abatement and disposal of ACM flooring, pipe insulation, and pipe fittings in specified rooms within Building 1 (D333, D335, D405, D407, D409).

• Abatement and disposal of ACM pipe insulation in the Stone Space of Building 200.

• Eradication of all mold and lead paint within designated work zones.

• Removal of ACM floor tile, carpet, and mastic down to the original concrete deck.

• Re-insulation of abated piping and fittings with fiberglass and PVC vapor barrier jackets.

• Temporary removal and reinstallation of base cabinets, toilet partitions, and specialty doors as needed.

• Work must be performed in a manner least likely to interfere with daily hospital operations.

• Adherence to all applicable federal, state, and local environmental regulations for disposal.

• Compliance with VA Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) policies.

• Third-party abatement air monitoring will be coordinated by Hines VA Hospital.

• Contractor must provide an asbestos abatement Quality Control Program.

• The project is to be completed within 112 calendar days from the Notice to Proceed (NTP).

• Work locations are specific rooms in Building 1 and the Stone Space in Building 200 at Edward Hines VA Hospital.

• The estimated construction period is 52 calendar days, broken down by task.

• A pre-bid site visit is encouraged.

• Contractors must submit RFIs within five working days after a site visit.

• Infection control barriers (ICB) must be fire-rated, water-resistant, and installed without generating dust, excess noise, or fumes outside the barrier.

• All contractor personnel must have appropriate OSHA certifications (OSHA 30-hour for site superintendent, OSHA 10-hour for other onsite employees).

• Notification to the Illinois EPA is required at least 10 working days before abatement begins.

• PIV badges are required for all contractor personnel visiting the jobsite.

• Adherence to the Buy American Act is expected.

• Utility shutdowns require 21 calendar days' advance notice.

• Work after normal hours or on weekends requires 14 calendar days' written request and COR approval.

Sources Sought Notice

This is a Sources Sought Notice (SSN) for an Indefinite Delivery/Indefinite Quantity (IDIQ) base contract for Asbestos Containing Material (ACM) Abatement services at the Edward Hines, Jr. VA Hospital in Hines, IL. The purpose is to gather information on business capabilities and interests to determine the appropriate acquisition strategy, including potential set-asides for small businesses, veteran-owned small businesses (VOSB), or service-disabled veteran-owned small businesses (SDVOSB).

The contract will cover various asbestos abatement and related activities that may occur at multiple locations on the EHVAH campus over a five-year ordering period. Task orders will be issued under this IDIQ contract.

• Contract Type: IDIQ Base Contract
• Guaranteed Minimum Value: $25,000
• Maximum Net Value: $2,500,000
• Maximum Task Order Value: $500,000
• Minimum Task Order Value: $25,000
• Period of Performance: Five-year ordering period (specific dates not provided in this notice)

This is NOT a Request for Proposals (RFP). Interested sources must submit information via email to Kristi.Kluck3@va.gov by Friday, February 6, 2026, 12:00 p.m. CST. The submission should not exceed eight pages in a single .pdf or Word document.

This notice seeks information to determine if the solicitation should be set-aside for:

• All business sizes
• Small Business
• Veteran-Owned Small Business (VOSB)
• Service-Disabled Veteran-Owned Small Business (SDVOSB)

Specific requirements for SDVOSB set-asides, including VAAR 852.219-73 and limitations on subcontracting (LOS), are detailed. Firms must be listed in the SBA certification database (VIP) to be considered similarly situated.

• Company name, address, POC, phone, email, SAM.gov OID, business status.

• Primary business nature, teaming agreements, self-performance, and subcontracting plans.

• Detailed construction background related to abatement experience in hospital environments, including project descriptions, work performed, and costs.

• Business size details (SDVOSB, VOSB, WOSB, 8(a), HUBZone, SB, Large Business).

• Details on how small business requirements will be met if intending to self-perform.

• Qualifications of proposed subcontractors if not self-performing.

• Letter from surety regarding bonding capacity.

• NAICS Code: 562910 (Abatement Services)

• Place of Performance: Edward Hines, Jr. VA Hospital, Hines, IL

• This market research is to determine contractor availability and acquisition method. No payment will be made for submitted information.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide fire stopping, asbestos abatement, re-insulation, and hazardous substance removal services at the Edward Hines Jr. VA Hospital.

• The IDIQ contract will cover a 5-year base period.

• Task orders will vary in size and dollar amounts, involving asbestos abatement and related activities.

• Services include fire stopping, asbestos abatement, re-insulation, and hazardous substance removal.

• Work will be performed at Edward Hines Jr. VA Hospital, Hines, Illinois.

• The contract has a maximum dollar amount of $2,500,000.00.

• Individual task orders will not exceed $500,000.00 and will have a minimum value of $2,000.00.

• The minimum guaranteed value for the contract is $25,000.00.

• Contractor must maintain a 4-hour response time to the location.

• Work hours are generally Monday through Friday, 7:30 am to 4:00 pm, with potential for after-hours work requiring coordination.

• Edward Hines Jr. VA Hospital, 5000 South 5th Avenue, Hines Illinois.

• The contract encompasses a 5-year base.

• Contractor must provide a qualified site superintendent with OSHA 30-hour certification and all on-site employees with OSHA 10-hour certification.

• Strict adherence to Infection Control Barrier (ICB) requirements, including specific materials and installation procedures, is mandated.

• Contractor must comply with VA Information Security Program policies and the Buy American Act.

• A contractor badging process is required, including obtaining a Flash badge and fingerprinting.

• Preconstruction activities include developing a Logistics Plan, Construction Security Plan, Construction Phasing Plan, Submittal Registry, Accident Prevention Plan, Activity Hazard Analyses, Construction Schedule, Schedule of Values, Existing Conditions Survey, Infection Control Plan, Quality Control Plan, and Environmental Protection Plan.

• Contractor must provide performance and payment bonds for all work ordered.

• Offerors must submit price proposals detailing individual prices per line item, including all costs.

• A copy of a current license to perform work in the state of Illinois is required.