Z1DA--630A4-26-102 GI RENOVATION PHASE III

Amendment / Modification

This amendment (0002) to Solicitation 36C24226R0018, dated 03-06-2026, extends the offer receipt date to April 13, 2026, at 12:00 PM EDT. It also provides answers to vendor Requests for Information (RFIs) and clarifies several project details.

Key clarifications include:

• Vibration isolators are only for new equipment.

• The medical equipment schedule is on Drawing AS-602.

• AC #5 installation, including re-piping, is the Design-Build contractor's responsibility.

• Asbestos removal is addressed by a note on Drawing MH102; piping around AC-5 is not believed to contain ACM.

• Drawings and specs are bridging documents; the Design-Build contractor will prepare detailed Construction Documents.

• The programmed equipment list is on Drawing AS-602.

• Glass film finish specifications will be determined by the Design-Build team.

• MEP punch list items are in Phase B work notes and on individual MEP sheets.

• This is a Davis-Bacon wage rate project; union rates are not applicable.

• Structural engineering was not performed in the bridging document phase; the Design-Build team must include a structural engineer.

• The proposal submission deadline is April 13, 2026; no extension will be granted.

• The design and construction period is 365 calendar days.

• The project cost range is between $2,000,000 and $5,000,000.

• Premier Engineering's role is clarified; contractors should contact Gregory Cheney for proposals.

• Submissions require following instructions regarding emailing; hard copies and CD-ROMs are not required.

• Only PDF drawings will be provided; no CAD or Revit drawings. Bridging documents are from 2013-2015. If Premier is not selected, AutoCAD 2018 drawings will be provided.

• For HVAC parts, contact the vendor listed on Drawing MX102.

• The Design-Build contractor is responsible for the Nurse Call system installation (conduit, backboxes, wiring, devices); the VA provides nurse call devices.

• VA does not provide camera equipment; new cameras must be compatible with the existing system.

• The IDF is Closet 4-099 on the 4th floor.

• Site access for low-voltage cables is Monday-Friday, 7:00 am - 4:00 pm.

• PA system speakers must be compatible with the existing Valcom system (Model V-1020C).

• WAPs will be provided and installed by OIT.

• TV locations are on Drawings AS-121A and AS-122B; the Design-Build team procures and installs TVs.

• The card reader system is part of the design-build scope.

• Category 6 cabling is acceptable for Category 6E data requirements.

• VA Form 6298 is required for the fee proposal, submitted with SF330 and construction estimate.

• Patient Lifts are not included in this contract.

• Equipment purchasing and installation responsibility is identified on Drawing AS-602.

• Solicitation receipt date extended.

• Clarifications provided for various sections and drawings.

• Proposal deadline extended to April 13, 2026.

• Submission instructions updated regarding emailing.

• Fee proposal form clarified (VA Form 6298).

Amendment / Modification

• The site visit time has been corrected from 1:00 AM to 10:00 AM.

• The most current SF330 form is being provided.

• Site visit time.

• SF330 form.

• All other terms and conditions remain unchanged. Bidders should note the corrected site visit time and ensure they are using the most current SF330 form for their submissions.

Form / Attachment / Pricing Sheet

This document is Standard Form 330 (SF 330), "Architect-Engineer Qualifications." It is used by federal agencies to obtain information from architect-engineer (A-E) firms regarding their professional qualifications for A-E contracts. The form is used in the selection process for A-E services as required by statute and the Federal Acquisition Regulation (FAR).

The SF 330 is divided into two parts:

• Part I - Contract-Specific Qualifications: This section is completed for a specific contract and includes:

  • Contract Information (Title, Location, Public Notice Date, Solicitation/Project Number)
  • Architect-Engineer Point of Contact
  • Proposed Team (Prime contractor and key subcontractors, their roles, and addresses)
  • Organizational Chart of Proposed Team
  • Resumes of Key Personnel (including experience, education, registration, and relevant projects)
  • Example Projects (illustrating the proposed team's qualifications, including project owner, description, and relevance)
  • Key Personnel Participation Matrix (showing personnel involvement in example projects)
  • Additional Information section for agency-specific requests.

• Part II - General Qualifications: This section can be submitted by a firm to an agency to be kept on file or prepared for a specific contract. It includes:

  • Firm or Branch Office Information (Name, Address, Year Established, Unique Entity Identifier, Ownership, Small Business Status)
  • Point of Contact
  • Former Firm Names
  • Employees by Discipline
  • Profile of Firm's Experience and Annual Average Revenue for the last 5 years
  • Annual Average Professional Services Revenues for the last 3 years (Federal, Non-Federal, Total).

This form is essential for A-E firms seeking to bid on federal contracts. It requires detailed information about the firm's structure, personnel, past performance, and project experience. Bidders must carefully complete all sections to demonstrate their qualifications and suitability for the specific contract or to maintain their qualifications on file with federal agencies. Compliance with agency-specific instructions is also critical.

Forms / Attachments / Pricing Sheets

This document package contains several forms related to the Department of Veterans Affairs (VA) and its procurement and logistics processes. These forms are primarily for background investigations, identity verification, and employment eligibility.

• Background Investigation Request Worksheet (Form #1): Used by contractors to provide information for background investigations of personnel added to an order. Requires details like employee name, SSN, DOB, place of birth, and previous investigation status.
• VHA Service Center Contractor PIV Sponsorship Form (Form #2): Collects personal information for a PIV (Personal Identity Verification) card sponsorship. Includes name, SSN, DOB, race, physical characteristics, citizenship, address, and job details.
• VHA Special Agreement Checks (SAC) Memorandum (Form #3): Used for special agreement checks, requiring fingerprint completion within five business days after notice of award. Collects name, SSN, and details about fingerprinting.
• VHA Security Center PIV Credentials Turn-In Inventory Report (Form #4): Records the turn-in of PIV credentials by employees, including employee name, company name, VA turn-in location, and turn-in date.
• SCREENING CHECKLIST (VA FORM 10-0453): A checklist for various appointees (including contractors) to ensure all required documentation for screening is completed, signed, and dated.
• CONTRACTOR SECURITY CHECK FORM: Collects information for a contractor's security check, including employee name, SSN, position title, and fingerprinting details.
• FINGERPRINT RECORD PREP SHEET: A form to prepare for fingerprint recording, gathering personal details like name, DOB, SSN, physical characteristics, and address.
• HIPDB / NPDB (Health Integrity & Protection Data Bank/National Practitioner Data Bank): A form to collect information for these data banks, including personal details, education, licensure, and occupation.
• REQUEST FOR PERSONAL IDENTITY VERIFICATION CARD (VA FORM 0711): A comprehensive form for requesting a PIV card, covering applicant information, sponsor verification, background investigation type, and identity verification.
• Employment Eligibility Verification (Form I-9): Standard USCIS form to verify an employee's identity and authorization to work in the United States.
• Declaration for Federal Employment (Optional Form 306):* A form used to assess fitness for federal contract employment, covering general information, selective service registration, military service, and background information.

These forms are critical for contractors and their employees who will be working on VA contracts. They outline the necessary steps and information required for background checks, identity verification (PIV cards), and employment eligibility. Bidders must be prepared to complete these forms accurately and promptly as part of the onboarding process for any awarded contract.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for a Design-Build (DB) project for the G.I. Endo suite renovation, Phase III, at the VA NY Harbor Healthcare System in Brooklyn, NY. The project involves extensive interior construction across multiple disciplines.

Area "A" Work (4th Floor):

• Completion of partitions and gypsum board.
• Installation of acoustical ceilings, lighting, doors, and hardware.
• Millwork, painting, flooring, and other finishes.
• New ductwork, grilles, diffusers, CV boxes, and controls.
• Provide and install new roof-mounted exhaust fan and ductwork (with associated electrical) serving Areas A & B.
• Installation of new AC-5 ductwork.
• Full electrical fit-out, including lights, controls, power, data, and fire alarm.
• Installation of new sprinkler heads and piping.
• Plumbing for new plumbing fixtures.

Area "B" Work (4th Floor):

• Installation of medical booms, ceiling support structures, and medical gas piping.
• Selective replacement of interior finishes.
• Completion of MEP punch-list items.
• Replacement of lighting fixtures.
• New roof-mounted exhaust fan and ductwork.
• Airflow balancing of supply diffusers and return/exhaust grilles.
• Installation of reheat steam coils and temperature sensors.
• Replacement of outdated lighting controls.
• Provide and install additional power and data outlets.
• Electrical wiring for medical booms.
• Plumbing for missing or relocated fixtures.
• Mechanical commissioning and final balancing.

Mechanical Room (5th Floor):

• Removal and replacement of the existing AC-5 unit.
• Connection of steam, chilled water, drain piping, and electrical services.
• Modification or replacement of associated ductwork and controls.
• Installation of new high-pressure steam lines with PRV stations.
• Connection to the 250-ton and Primary chiller for year-round cooling.

Design Requirements:

• Design will include site surveys, coordination, drawings, and specifications preparation (50% and 100% submittals).

• Drawings to be produced using AutoCAD. Preliminary plans require specific layering.

• "Bidding Quality and Detail" for design.

• Use of VA Master Specification TIL-Master Construction Specification (PG-18-1).

• Estimated Cost Range: $4.7M to $5.5M.

• Period of Performance: Anticipated completion is 365 days after Notice to Proceed.

• Proposal Submission Deadline: To be determined (TBD).

• Evaluation Criteria: Proposals will be evaluated based on cost and technical considerations. Technical factors include construction management, past performance, schedule, and small disadvantaged business participation. Technical factors combined are approximately equal in importance to cost or price.

• Technical Weightings: Construction Management (60%), Past Performance (20%), Schedule (10%), Small Disadvantaged Business Participation (10%).

• Not explicitly stated, but evaluation includes small disadvantaged business participation.

• A pre-proposal conference will be held.

• The RFP A/E team (Premier Engineering Group, Inc.) will not be part of the offeror's DB team.

• Offerors must submit proposals in two sections: Technical and Cost.

Form / Attachment / Pricing Sheet

This document is a drawing list that outlines all the drawings included in the "G.I. RENOVATIONS PHASE III" project, identified by Project # 630A4-26-102 (Bridging Documents).

• The list is organized by volume and sheet number, categorizing drawings by discipline (General, Architectural, Interiors Finish, Mechanical, Electrical, Plumbing, Fire Protection).
• Each entry includes a sheet number and the corresponding drawing title.

This drawing list is crucial for bidders to understand the full scope of the project documentation. It helps in identifying all relevant drawings for the "G.I. Renovations Phase III" project, ensuring that proposals are based on a comprehensive review of all design and technical specifications.

Form / Attachment / Pricing Sheet

This document serves as a mandatory "basic" privacy training for contractor personnel, volunteers, or other individuals who do not use VA sensitive information or protected health information (PHI) in any form, nor have access to VA computer systems like VATAS, CPRS, JLV, VHIE, or CAPRI. It outlines the individual's role and responsibility in protecting VA sensitive information that may be incidentally or accidentally seen or overheard.

• Defines VA Sensitive Information and Protected Health Information (PHI).
• Provides examples of "incidental" disclosures.
• Outlines safeguards that must be followed to secure VA sensitive information.
• Lists six key privacy laws and statutes governing the VA (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, 38 U.S.C. 5705).
• Explains privacy rules concerning use and disclosure, and enforcement mechanisms (civil and criminal penalties).
• Includes a signature section for the employee and contractor agency to acknowledge responsibility for protecting veteran information.

This document is a required training for personnel who may interact with VA sensitive information. Bidders should ensure their personnel complete this training if applicable to their role on the contract. It highlights the critical importance of data privacy and security within the VA environment and the potential consequences of violations. Personnel who require access to VA computer systems or protected health information must complete additional specific training (Privacy and HIPAA Focused Training - TMS 10203) and general awareness training (VA Privacy and Information Security Awareness and Rules of Behavior - TMS 10176).

Form / Attachment / Pricing Sheet

This document provides step-by-step instructions for granting external contractors access to ProductivityNOW to complete Autodesk Build Construction management required training. It outlines the process for requesting, granting, and assigning training.

• Process Overview:
  • Contract must be awarded.
  • Contractor requests access within 14 days of award, providing Name and Email.
  • COR grants access with a 12-day expiration.
  • COR assigns Autodesk training courses.
  • Contractor acknowledges invite and begins training.
  • Contractor submits completion certificates or memos to COR.
• Notes:
  • Access requests must be in writing through the COR.
  • COR must establish an expiration date (52 external users allowed per VISN).
  • ProductivityNOW access is separate from Autodesk Build access.
• Instructions: The document includes detailed visual guides for:
  • Granting External Access (logging in, navigating to Work Groups, inviting members, setting expiration dates).
  • Assigning Training (logging in, navigating to Work Groups, selecting assets, assigning a due date, selecting members).

This guide is crucial for contractors who are required to complete Autodesk Build Construction management training. It details the exact steps they and the COR must follow to gain access to the necessary training platform and courses, ensuring compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document outlines the "Participation Goals for Minorities and Females" for federal and federally assisted construction contractors. It serves as a guide for establishing percentage-based participation rates for minority and female employment on construction projects.

• Goals are not quotas: The document clarifies that participation goals are not quotas and do not permit unlawful preferential treatment. Sanctions are not imposed solely for failure to meet goals.
• Focus on good faith efforts: Compliance is measured by a contractor's "good faith efforts" to meet goals, which involves outreach and broadening the pool of qualified candidates.
• Applicability: These goals apply to all of a contractor's construction work sites, regardless of whether the project is federal, federally assisted, or non-federally related.
• Specific Goals: The document lists a nationwide goal of 6.9% for female participation. It also provides detailed minority utilization goals broken down by state, economic area, and specific trades (e.g., electricians, carpenters, plumbers) for various geographic regions.

This document is crucial for bidders to understand the equal employment opportunity requirements related to minority and female participation on construction projects. Bidders must be aware of these goals and demonstrate how their proposed workforce and outreach strategies will aim to meet them. Failure to address these requirements could impact proposal evaluation or contract compliance.

Solicitation / RFP / RFQ

This solicitation is for the "G.I. Renovation – Phase III" Design-Build project at the U.S. Department of Veterans Affairs, NY Harbor Healthcare System, Brooklyn Campus. The project number is 630A4-26-102. Premier Engineering Group prepared the specifications, dated August 5, 2025.

The contractor will provide all design and construction services for Area "A" on the 4th floor, which requires extensive interior construction. Major tasks include completing partitions, gypsum board, acoustical ceilings, lighting, doors, hardware, millwork, painting, flooring, and other finishes. The scope also involves installing new ductwork, exhaust fans, electrical systems (lights, controls, power, data, fire alarm), sprinkler heads, piping, and the AC-5 unit. Area "B" work is mostly complete, requiring furniture/equipment installation and punch-list items. Medical booms and ceiling support structures will be installed in four rooms. The contractor is responsible for the startup and performance verification of AHU-1. Work in the 5th Floor Mechanical Room includes replacing the AC-5 unit, connecting associated services, and modifying ductwork and controls. New high-pressure steam lines will be installed.

• Contract Type: Design-Build (DB)

• Estimated Construction Cost: Base Bid: $5.5M; Alternate Bid 1: $4.4M; Alternate Bid 2: $3.5M.

• Period of Performance: 365 days after Notice to Proceed.

• Proposals will be evaluated on cost and technical factors, with technical factors weighted at 60% construction management, 20% past performance, 10% schedule, and 10% small disadvantaged business participation.

• If technical proposals are essentially equal, award will be based on the lowest cost.

• Submission Deadline: 30 days after RFP issuance.

• Pre-Proposal Conference: Date to be selected by VA.

Not explicitly stated, but general proposal evaluation implies competition.

• The VA Master Specification TIL-Master Construction Specification (PG-18-1) shall be used.
• Premier Engineering Group, Inc. is the RFP/AE.

Solicitation / RFP / RFQ

This solicitation is for a Two-Phase Design Build acquisition for GI Renovations Phase III at the VA Brooklyn Medical Center. The project requires providing turnkey services, including all labor, materials, equipment, and supervision necessary to design and construct the renovations. The estimated magnitude of construction is between $1,000,000 and $2,000,000.

• Phase I: All qualified offerors may submit proposals. Selected offerors will proceed to Phase II.

• Phase II: Selected offerors will submit proposals for the full design and construction.

• Scope: Includes design and construction of GI Renovations Phase III, covering interior renovations in Area B (4th Floor) and Area A (4th Floor), and mechanical room upgrades (5th Floor).

• Specific tasks include: Temporary protection, infection control, installation of medical booms, ceiling support structures, MEP punch-list items, integration of medical equipment, unit startup and performance verification, airflow balancing, electrical and plumbing work, and replacement of HVAC components and piping.

• Design-Build Package: The selected contractor must retain Premier Engineering Group, Inc. to develop the full Design-Build Package.

• Compliance: Work must adhere to VA design guidelines, VA standards and regulations, OSHA, NFPA, and manufacturer specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from Notice to Proceed.

• Anticipated Award Date: On or before 05/31/2026.

• Phase I Submission: All qualified offerors may submit.

• Phase II Submission: Selected offerors will be notified for Phase II submission.

• RFI Questions Due: 03/20/2026 by 12:00 PM.

• RFI Answers Provided: On or before 03/27/2026.

• Proposal Submission: Via email to VLADIMIR.STOYANOV@VA.GOV on or before 03/31/2026 at 12:00 PM.

• Site Visit: Scheduled for 03/13/2026 at 1:00 AM at the NYHHS - Brooklyn VA Medical Center.

• Set-Aside: Total Service-Disabled-Veteran-Owned Small Business (SDVOSB) set-aside procurement.

• Requirements: Offerors must be registered in SAM, SBA (SBAcert.gov), and Dun & Bradstreet (dnb.com) at the time of offer submission and award.

• Offerors must review all attachments prior to proposing.

• Offerors must attest to and answer all questions in the solicitation and acknowledge all modifications.

• Award is subject to availability of funds.

• Liquidated damages for delay are $719.53 per calendar day.

Solicitation / RFP / RFQ

This solicitation is for the "630A4-26-102 GI RENOVATION PHASE III" project at the VA New York Harbor Healthcare System, Brooklyn Campus. The project involves providing turnkey services to design and construct GI Renovation Phase III in accordance with VA drawings and specifications. The work will be performed under a Design-Build RFP approach, requiring the selected contractor to retain Premier Engineering Group, Inc. for the development of the full Design-Build Package, including drawings and specifications.

• Phase 1 – Area B (4th Floor): Minor remaining work including furniture/equipment installation, punch-list completion, medical boom installation, AHU-1 startup and verification, temporary protection, infection control, MEP punch-list, lighting replacement, new roof-mounted exhaust fan, airflow balancing, reheat steam coils, lighting controls upgrade, additional power/data outlets, electrical wiring for medical booms, plumbing, and mechanical commissioning.

• Phase 2 – Area A (4th Floor): Extensive interior construction including completion of partitions, gypsum board, acoustic ceilings, lighting, doors, hardware, millwork, painting, flooring, finishes, new ductwork, grilles, diffusers, CV boxes, controls, new roof-mounted exhaust fan, AC-5 ductwork installation, full electrical fit-out, sprinkler system installation, and plumbing.

• Phase 2 – Mechanical Room (5th Floor): Replacement of the existing AC-5 unit, connection of steam, chilled water, drain piping, electrical services, modification of associated ductwork and controls, and installation of new high-pressure steam lines with PRV stations. AHU-1 and AC-5 must have year-round cooling capability.

• General Requirements: Furnish all labor, materials, tools, supervision, equipment, safety measures, drawings, rigging, permits, commissioning, and site visits. Adherence to OSHA, NFPA, VA Standards, and manufacturer specifications is mandatory. A one-year warranty on workmanship and materials is required. Contractors must provide an English-speaking supervisor with at least five years of experience. Debris removal and disposal, including tipping reports, are required, with a goal of 50% waste diversion.

• Training: All personnel must complete "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information." Contractors must utilize the VISN 2 Autodesk Build Construction management platform (ACC) and complete associated training within specified timelines.

• Performance Period: 365 Calendar Days

• Contracting Office ZIP Code: 11209

• Place of Performance: VA New York Harbor Healthcare System, Brooklyn Campus, Brooklyn, NY 11209-7104

• Response Date/Time/Zone: 12-30-2025 12:00 EASTERN TIME, NEW YORK, USA

• Bidders must coordinate directly with Premier Engineering Group, Inc. for A/E design fees to be included in their bid proposal.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 236220

• Product Service Code: Z1DA

• The VA Technical Information Library (TIL) at http://www.cfm.va.gov/til/specs.asp contains relevant drawings and specifications.

• C&A requirements and Security Accreditation Packages are not applicable.

• Manufacturer Disclosure Statement for Medical Device Security (MDS2) and VA Directive 6550 Pre-Procurement Assessment forms are not applicable.