Z1DA--646-21-101 UD SPS AHU & RO Upgrade (VA-26-00036217)

Amendment / Modification

This amendment cancels the solicitation (36C24426R0049) for the UD SPS, AHU & RO Upgrade project.

• The entire solicitation is cancelled.

• Offers are no longer being accepted for this solicitation due to the cancellation.

Other / Unclassified

This document is a General Decision Number (PA20260001) issued by the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates for building construction projects in Allegheny County, Pennsylvania. It includes a list of various construction trades and their corresponding hourly wage and fringe benefit rates, effective from January 2, 2026, with modifications up to January 30, 2026.

This document is crucial for bidders on federal or federally-funded construction projects in the specified geographic area. It establishes the minimum wage rates that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act. Bidders must use these rates to accurately estimate labor costs in their proposals and ensure compliance with federal labor laws. The document also provides information on how to identify different types of wage rates (union, survey, state-adopted) and the process for appealing wage determinations.

Specifications / Technical Requirements

This document outlines detailed technical specifications for the "UD SPS AHU & RO Upgrade" project at the Pittsburgh VA Medical Center (Project #2646-21-101). It encompasses a wide range of systems including HVAC, plumbing, electrical, communications, and security.

Submittal Register (Section 01 33 00):

• Details required submittals from contractors, organized by project divisions (01-28).
• Specifies items, corresponding specification sections/paragraphs, descriptions, and submittal types (e.g., shop drawings, product data, O&M manuals, certificates).
• Crucial for bidders to understand documentation requirements throughout the project lifecycle.

HVAC Systems:

• Covers common work results, motor requirements, noise/vibration control, testing, balancing, commissioning, air terminal units, fans, and air cleaning devices.

Plumbing Systems:

• Includes general requirements, piping (hydronic, steam, condensate, water, drain, vent), meters, valves, backflow preventers, fixtures, and water treatment.

Electrical Systems:

• Details requirements for conductors, cables, grounding, bonding, raceways, boxes, panelboards, motor controllers, switches, surge protective devices, and lighting controls.

Communications Systems:

• Specifies structured cabling, wiring, and telecommunications equipment.

Security Systems (VASS, PACS, Fire Alarm):

• Conductors and Cables: UTP, optical fiber, coaxial, RS-232, RS-485, low-voltage, fire alarm cables with material, shielding, flame resistance, and testing requirements.
• Conduits, Boxes, Wireways: Specifications for various conduit types and associated fittings.
• Grounding and Bonding: Requirements for electrode systems, conductors, and resistance limits.
• Fire Alarm System: Details for control units, notification appliances, initiating devices, and supervisory devices.
• Video Surveillance System (VASS): Requirements for cameras, lenses, housings, and technical characteristics.
• Physical Access Control System (PACS): Outlines controllers, readers, biometric devices, and integration interfaces.

Commissioning:

• Requirements for commissioning HVAC, electrical, and communications systems.

Installation, Testing, and Documentation:

• General installation practices, system start-up, field quality control, and testing procedures (LAN, fiber, coaxial, operational).
• Requirements for submittals, shop drawings, product data, as-built drawings, manuals, and training.

This comprehensive set of specifications dictates the technical standards, materials, performance criteria, installation methods, and compliance requirements (e.g., ASME, ASTM, ASHRAE, NEMA, NFPA, UL, NEC, TIA/EIA, FIPS, NIST) that bidders must meet. Careful review is essential for accurate proposal preparation, ensuring compliance with all contract requirements and facilitating successful project execution and closeout.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for construction services to upgrade the Air Handling Unit (AHU) and Reverse Osmosis (RO) system for the Sterile Processing Services (SPS) at the Pittsburgh VA Medical Center. The project, identified as #646-21-101, requires the selected offeror to provide all management, supervision, labor, transportation, materials, tools, and equipment necessary for the construction.

• Construction of the UD SPS AHU & RO Upgrade per provided drawings and specifications.

• Compliance with all current VA standards at the time of award.

• Adherence to safety, quality control, and infection control programs, particularly for sterile processing and decontamination environments.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: Estimated between $10,000,000.00 and $20,000,000.00.

• Performance Period: To be specified in the contract, with a requirement to begin performance within a certain number of days and complete within a specified number of days after award/notice to proceed.

• Proposals are due on June 11, 2026, at 4:00 PM local time, via email to Amanda.Murphy5@va.gov and Elijah.McIntosh@va.gov.

• Proposals must be submitted in two separate PDF files: Volume I (Technical Proposal) and Volume II (Price Proposal).

• Evaluation Criteria: Best Value tradeoff process. Technical Ability and Past Performance are significantly more important than Price. Sub-factors for Technical Ability include Experience, Capability, and Project Controls.

• Offer Validity: Offers must be valid for 180 calendar days.

• Site Visit: Scheduled for May 15, 2026, at 12:00 PM ET at the Pittsburgh VA Medical Center main lobby.

• Requests for Information (RFI): Must be submitted via email to Amanda.Murphy5@va.gov by May 20, 2026, at 4:00 PM local time.

• This project is a total Small Business set-aside.

• Offerors must have an active SAM registration and be designated a Small Business for NAICS code 236220 (Commercial & Institutional Building Construction), with a size standard of $45 million.

• An Offer Guarantee (SF 24) is required, not less than 20% of the proposal price, not to exceed $3,000,000.00.

• Performance Bond (SF 25) and Payment Bond (SF 25A) will be required upon award.

• VAAR Clause 852.219-75 must be signed and included with the proposal.

• Applicable NAICS Code: 236220 - Commercial & Institutional Building Construction.

• Wage Determination: PA20260001 dated 01/30/2026 applies.

• Liquidated Damages: $605.92 per calendar day of delay.

• Attachments referenced include Specifications, Drawings, Wage Determination, and various Exhibits for proposal submission.

Other / Unclassified

This document, titled "Liquidation Damages Formulation Memo," outlines the calculation of liquidated damages for inexcusable delays related to Solicitation Number: 36C24426R0049 for the UD SPS AHU & RO Upgrade project. It details the estimated daily costs for various personnel involved in contract administration and facility engineering reviews.

This memo is relevant to potential bidders as it specifies the daily rate of liquidated damages that will be assessed for each calendar day of delay beyond the scheduled completion date. This information is crucial for bidders to understand the financial implications of project delays and to factor these potential costs into their bidding strategy and project planning.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to gather feedback from reference contacts regarding a contractor's performance on previous projects. It is intended to help the government evaluate the contractor's past performance as part of the proposal submission process for a United States Department of Veterans Affairs contract.

• Contractor Information: Fields for the prime contractor's name, address, POC, contract details (title, period of performance, number, dollar value), and description of work. It also asks for the contractor's role (Prime, Sub-contractor, Key Personnel).
• Reference Contact Information: Fields for the respondent's company name, address, POC, and contact details.
• Performance Information: A rating scale (0-5) for various aspects of performance, including Quality (Management & Workmanship), Timeliness, Business Practices/Customer Relationship, Compliance & Safety, and Infection Control. Specific questions are provided for each category.
• Remarks Section: Space for detailed explanations of ratings, issues, or positive/negative impacts.
• Overall Performance Rating: A final rating for the contractor's overall performance.
• Certification: A statement and signature block for the reference contact to certify the accuracy of the information.

Bidders must provide this form to their past performance references. The references will complete the questionnaire and submit it directly to the Contract Specialist, Amanda Murphy (Amanda.Murphy5@va.gov), by the proposal due date. The ratings and remarks provided by these references will significantly influence the evaluation of the bidder's past performance, a key factor in contract award decisions.

Form / Attachment / Pricing Sheet

This document is a sample transmittal letter for a Past Performance Evaluation Questionnaire. It is intended to be sent by a potential offeror to a reference they have listed in their proposal. The letter explains that the reference's candid response to the attached questionnaire is crucial for the government's evaluation of the offeror's past performance, as required by Federal Acquisition Regulations (FAR).

• Recipient: To be filled in by the offeror with the reference's contact information.
• Reference Work: Space for the offeror to list the work performed for the reference.
• Purpose: To request completion of a past performance questionnaire for a Department of Veterans Affairs solicitation.
• Confidentiality: Assures the reference that their responses will be kept confidential and will not be released to the offeror, per FAR 15.306 (e)(4).
• Submission Instructions: Directs the reference to email the completed questionnaire to Amanda.Murphy5@va.gov, specifying that it should not be returned to the offeror's company. Email is the preferred method.
• Deadline: A space for the offeror to specify the required arrival date for the completed questionnaire.

This document serves as a template for bidders to request past performance information from their references. Bidders should use this or a similar format to ensure their references understand the importance of providing timely and thorough feedback, and to guide them on how and where to submit the completed questionnaire. It highlights the government's requirement for past performance evaluations and the confidentiality measures in place.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT B - Subcontractor Consent and Reference Form," is a required form for any potential subcontractors or teaming partners. It serves two main purposes:

1. Consent for Past Performance Disclosure: It allows the government to discuss the subcontractor's past performance information with the prime contractor during the source selection process. This is necessary because subcontractors must consent to the release of their past performance data to private parties, including the prime contractor.
2. Subcontractor Reference List: It requires the subcontractor to provide two references for their past performance.

• Part 1 - Instructions: Outlines the necessity of the form for all named subcontractors/teaming partners, explains the consent requirement for past performance disclosure, and details the reference requirements. It also clarifies that separate written references are encouraged but not mandatory if the two required references are provided on this form. It notes that subcontractors can also submit relevant prior project experience on Exhibit A, Part 1, which will trigger Past Performance Questionnaires (PPQs).

• Part 2 - Subcontractor Consent: A section for the subcontractor to formally consent to the release of past performance information. It includes fields for the subcontractor firm name, the prime contractor's name, the relevant RFP number (36C24426R0049), project details, and signature block.

• Part 3 - Subcontractor’s Reference List (Required): A section for listing two references, including Project Title/Contract No., description of role and work performed, and Reference POC Name, Title, Organization, Phone, and Email Address.

• Prime Contractors: Must ensure all proposed subcontractors and teaming partners complete and submit this form as part of their proposal.

• Subcontractors/Teaming Partners: Must complete this form accurately to be considered for the opportunity and to allow their past performance to be evaluated.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT A - Statement of Prior Experience," is a form for prime contractors and subcontractors to detail their relevant past project experience. It is used to assess the offeror's qualifications and ability to perform the work required by the solicitation. Prime contractors can submit up to three (3) Part 1 forms from their team (including subcontractors), while subcontractors may submit one (1) form.

• Part 1: Relevant Prior Project Experience
  • Requires details on up to two (2) projects per form.
  • Information includes:
    • Company Name, Submitting as (Prime/Sub)
    • Project/Contract Name, Number, Type, Value (Original/Current)
    • Scope of Work performed (as Prime or Sub)
    • Contract Details (Value, Modifications, Size, Completion Dates, Schedule Modifications)
    • Detailed description of work performed by the firm.
    • Justification for relevance (Very Relevant, Relevant, Semi-Relevant).
    • For primes: details on major subcontractors used on the project.
    • Points of Contact for the project owner/agency.
  • Projects must have been completed no more than 5 years prior to the solicitation issue date.
  • Each Part 1 form is limited to four (4) pages.
• Part 2: Joint Experience with Major Subcontractors (Prime Contractors only)
  • Identifies primary subcontractors for the solicited project.
  • Describes scopes of work for each subcontractor (e.g., HVAC Systems).
  • Lists up to two (2) previous joint projects with each subcontractor.
  • Requires Subcontractor Consent and Reference Form (Exhibit B) submission.

This form is critical for bidders to demonstrate their experience and capability. It requires detailed information about past projects, including the scope of work, contract value, and performance. Bidders must carefully select projects that align with the current solicitation's requirements and provide thorough, concise descriptions. The information submitted here will be used to evaluate the offeror's past performance and suitability for the contract. Prime contractors must also detail their proposed subcontractors and their joint experience.

Other / Unclassified

This document contains a comprehensive set of architectural and engineering drawings for the "PITTSBURGH VAMC UD SPS AHU & RO UPGRADE" project, identified by project number 646-21-101. The drawings cover various disciplines including architectural, mechanical, electrical, plumbing, fire protection, and interior design. They detail demolition plans, phasing plans, life safety plans, enlarged floor plans, details of various building elements (walls, doors, frames, ceilings), equipment layouts, and schematics for different systems.

These drawings are crucial for potential bidders to understand the existing conditions, the scope of work, and the proposed modifications for the Pittsburgh VAMC facility. They provide detailed information on:

• Demolition: Outlines areas and specific components to be removed.
• Phasing: Details the project's phased approach, crucial for understanding construction sequencing and potential impacts on ongoing operations.
• Layouts and Details: Provides specific layouts for rooms, equipment, and critical building elements, essential for accurate bidding and execution.
• System Schematics: Illustrates the design and interconnections of mechanical, electrical, plumbing, and fire protection systems.
• Schedules: Includes detailed schedules for doors, wall types, equipment, and finishes, providing specific material and performance requirements.

Bidders should review these drawings to assess the full scope of work, identify potential challenges, and ensure their proposals accurately reflect the project's requirements.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for construction services to perform an SPS AHU & RO Upgrade at the Pittsburgh VAMC University Drive facility. The project requires compliance with all applicable codes, VA policy/standards, and contract terms. The contractor will be responsible for providing all labor, materials, tools, travel, permits, licenses, and supervision necessary for the upgrade.

• Construction services for the SPS AHU & RO Upgrade.

• Compliance with applicable codes, VA policy/standards.

• Provision of all necessary labor, materials, tools, travel, permits, licenses, and supervision.

• Contract Type: Firm Fixed-Price.

• Period of Performance: 720 calendar days from receipt of the Notice to Proceed.

• Magnitude of Construction: Estimated between $10,000,000.00 and $20,000,000.00.

• Solicitation documents and amendments will be available on http://SAM.gov. Hard copies will not be mailed.

• Interested vendors must register on SAM.gov to be added to the Interested Vendors Mailing List.

• Proposals will be evaluated in accordance with Federal Acquisition Regulation (FAR) Subpart 15.

• All questions must be submitted in writing via email to Amanda.Murphy5@va.gov. No telephone requests will be honored. Questions and answers will be posted on SAM.gov.

• A pre-bid conference/site visit will be scheduled approximately one week after solicitation posting; details will be in the solicitation.

• This procurement is a Small Business Set-Aside.

• NAICS Code: 236220 (Commercial & Institutional Building & Construction) with a small business size standard of $45 million.

• Offerors must be registered in the System Award Management System (SAM) database at the time of proposal submittal.

• Offerors must be verified in the Small Business Search (SBS) at https://search.certifications.sba.gov/ at the time of proposal offering, in accordance with VAAR Subpart 819.7003(b).

• Failure to meet SAM and SBS verification requirements will result in disqualification.

• Solicitation Issue Date: On or about 05/08/26.

• Response Date/Time: 04-28-2026 16:00 Eastern Time, New York, USA.

• Place of Performance: Department of Veteran Affairs, Networking Office 4, 4100 Allequippa St, Pittsburgh, PA 15240.