Z1DA--692-22-102 Renovate B211A for Specialty Care

Other / Unclassified

This document is a sign-in roster for a site walk related to Project Number 692-22-102, titled "Renovate B211A for Specialty." The site walk took place on March 3, 2026, at the VA SORCC in White City, OR.

This roster lists the names, companies, and contact information (phone and email) of individuals who attended the site walk. Potential bidders can use this information to identify other interested parties, potential subcontractors, or to network within the industry related to this specific opportunity.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential bidders regarding the solicitation for the "Renovate B211A for Specialty Care" project.

• Nurse Call System: Only the demo of the existing Nurse Call device is required; no new Nurse Call work is anticipated.
• Med Gas Piping: Demolition of existing med gas piping and outlets is required, but no new installation is planned.
• Pricing: The VA will not instruct offerors on how to price proposals; bidders should review clauses for material restrictions.
• Unistrut Supports: Above-ceiling Unistrut supports are to remain; only the existing patient lift demo is required.
• Slab Demo: Sawcutting and hammer removal of concrete can occur during normal business hours, but construction disruption to patient care is not allowed and is dependent on patient or staff complaints.
• Steam Lines: The project does not involve alterations to existing steam piping; the term "Renovate B211A for Specialty Care" is correct.
• Work Hours: Most work will occur during normal business hours (0800-1700 Pacific), unless otherwise coordinated.
• Land Surveyor: A professional Land Surveyor is not needed for this project.
• Electric Meters: Contractors will use existing power at no cost; no electric meters need to be installed or paid for by the contractor.
• Construction Signage: Required construction signage may be plastic, needs to be clear and legible, and posted at construction entrances.
• Photographer: Contractors may provide their own photographs for job progress documentation; hiring a "Commercial Photographer" is not required.
• Submittal Platform: "Submittal Exchange" or an equivalent electronic construction project management software is acceptable.
• SSHO/Superintendent/CQC: The Superintendent role is not combinable with the CQC role. The Superintendent and SSHO positions may be combined if qualified, but the CQCM role cannot be combined.
• Set-Aside: The project is a SDVOSB set-aside. Offerors must use VAAR 852.219-75 (Jan 2023)(Deviation).
• Room Signage: Match the style and system of existing room signage as per sheet AW001; VA cannot direct manufacturers.
• Corridor Door: The corridor door at Exam 100 is to be removed and infilled. Finishes are to match existing conditions.
• ICRA Barriers: Temporary ICRA barriers are to be framed to the structure above.

These clarifications address specific requirements, specifications, and administrative details, potentially impacting how bidders prepare their proposals and understand the scope of work. The set-aside status and required FAR clauses are confirmed. The period of performance is 240 calendar days from notice to proceed.

Form / Attachment / Pricing Sheet

This document, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)," requires offerors to certify their compliance with subcontracting limitations if awarded a contract. It outlines the specific percentages for subcontracting to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).

• Services Contract: No more than 50% of the contract amount can be paid to non-certified SDVOSB/VOSB firms.
• General Construction Contract: No more than 85% of the contract amount can be paid to non-certified SDVOSB/VOSB firms.
• Special Trade Construction Contractors: No more than 75% of the contract amount can be paid to non-certified SDVOSB/VOSB firms.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001. Non-compliance after award can result in referral to the VA Suspension and Debarment Committee, fines, or prosecution.

This is a mandatory certification. Offerors that do not provide a completed and signed copy of this certification with their submission will be deemed ineligible for evaluation and award. Bidders must understand and agree to comply with the specified subcontracting limitations based on the type of contract anticipated. The document also details the offeror's obligation to cooperate with the VA in demonstrating compliance and the potential consequences of non-compliance.

Amendment / Modification

This amendment provides answers to submitted RFI questions, includes the site visit attendance roster, and attaches a copy of VAAR clause 852.219-75 VA Notice of Limitations on Subcontracting — Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). No other versions of this clause will be accepted.

• RFI Questions and Answers for B211A

• Site Visit Attendance Roster

• VAAR Clause 852.219-75 (JAN 2023) (DEVIATION)

• Proposals must be submitted via email to both Alan.Perez@va.gov and Helen.Woods@va.gov.

• The deadline for proposal submission is 10:00 AM PST on March 23rd, 2026.

• Proposals submitted by any other means will not be accepted.

• All other terms and conditions of the original solicitation remain unchanged.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document provides comprehensive technical specifications for the RENOVATION B211A SPECIALTY CARE project at the White City VA Medical Center, White City, Oregon. The goal is to guide the contractor in preparing the site for building operations, including demolition, removal of existing structures, and furnishing labor and materials for the renovation.

The specifications cover a wide range of construction activities across multiple divisions:

• General Requirements: Project schedules, safety, quality control, testing, temporary environmental controls, waste management, and sustainable construction.

• Building Components: Concrete, carpentry, thermal/moisture protection, doors, hardware, and glazing.

• Finishes: Subsurface preparation, framing, gypsum board, acoustical ceilings, flooring, and painting.

• Specialties & Furnishings: Signage, casework, and countertops.

• Special Construction: Seismic restraint.

• Building Systems: Sprinkler systems, plumbing, HVAC, electrical installations (including interior lighting, grounding/bonding, raceways, fire alarm systems, and electronic safety/security systems), and communications.

• Quality Control: Requires a Contractor Quality Control (CQC) system, CQC Plan, and detailed testing/inspection procedures.

• Safety: Mandates an Accident Prevention Plan (APP), Activity Hazard Analyses (AHAs), a Site Safety and Health Officer (SSHO), OSHA training, daily inspections, and Infection Control Risk Assessment (ICRA).

• Schedules: Requires a Critical Path Method (CPM) plan and schedule with monthly updates.

• Sustainability: Specifies minimum 50% construction waste diversion, use of low-emitting materials, recycled content, and Energy Star/FEMP/EPEAT certified products. Requires an Indoor Air Quality (IAQ) Management Plan.

• Testing: Extensive testing for materials and systems with detailed reporting.

• Warranty: General construction warranty (FAR clause 52.246-21) and specific product warranties.

• Location: White City VA Medical Center, White City, Oregon.

• Duration: Not explicitly stated, but construction must be coordinated with the Medical Center's 24/7 operations.

• Security: Strict compliance with VA security programs, including personnel identification, access control, and information handling.

• Site Management: Restrictions on vehicle access, parking, storage, and utility interruptions.

• Documentation: As-built documentation required in electronic and hard copy formats.

• Training: Contractor must provide training to VA personnel on installed systems.

• Government-Furnished Property: Procedures for handling GFP.

• Historic Preservation: Protocol for discovery of resources.

Solicitation / RFP / RFQ

This solicitation is for the renovation of Building B211A at the Veterans Affairs Southern Oregon Rehabilitation Center & Clinics (VA SORCC) in White City, OR. The project involves architectural, mechanical, electrical, plumbing, life safety, and structural renovations to create specialty care space of approximately 2,100 GSF. The contractor will be responsible for providing all necessary materials, labor, equipment, and supervision.

• Renovation of Building B211A for specialty care.

• Infrastructure work including architectural, mechanical, electrical, plumbing, life safety, and structural elements.

• Detailed requirements are provided in attached drawings and specifications.

• Type of contract: Firm-Fixed-Price.

• Magnitude of construction: Estimated between $1,000,000 and $2,000,000.

• Performance period: To be determined after award.

• Proposals must be submitted via email to Alan.Perez@va.gov and Helen.Woods@va.gov by 10:00 AM PST on March 23rd, 2026. Physical submittals will not be accepted.

• Request for Information (RFIs) are due by 10:00 AM PST on March 9th, 2026.

• An organized site visit is scheduled for March 3rd, 2026, at 8:30 AM PST at Building 229.

• Evaluation will be based on a best-value trade-off approach, with Technical Experience being significantly more important than Past Performance, and both combined being significantly more important than Price.

• This requirement is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 Million.

• Services Code: Z1DA (Maintenance of Hospitals and Infirmaries).

• Supporting documents include specifications and drawings.

• The solicitation utilizes the Revolutionary FAR Overhaul (RFO).

• Davis-Bacon Act Wage Determination for Jackson County, Oregon, applies.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the renovation of building B211A at the Veterans Affairs Southern Oregon Rehabilitation Center & Clinics (VA SORCC) to create a specialty care area. This includes architectural, mechanical, electrical, plumbing, life safety, and structural renovations for approximately 2,100 gross square feet.

• Provide all material, labor, equipment, and supervision necessary for the renovation project.

• Comply with all requirements detailed in the associated drawings and specifications (Project No. 692-22-102).

• Critical Requirement: Use ASTM A193 bolts instead of ASTM A307 bolts for steam and hot water pipe flanges. This supersedes the specifications and drawings.

• A unique, dedicated Superintendent must remain on-site at all times while work is performed.

• A unique, dedicated Construction Quality Control Manager (CQCM) must remain on-site at all times while work is performed.

• A unique, dedicated Project Manager (PM) is required.

• The Site Safety and Health Officer (SSHO) role may be combined with the Superintendent role if qualified.

• Weekly mandatory progress meetings will be held from bond acceptance until project closeout.

• Contractor must provide a meeting agenda and a three-week look-ahead schedule 24 hours prior to each meeting.

• Meeting topics include scheduling, submittals, safety, RFIs, and action items.

• Contractor must prepare and provide meeting minutes to the VA before the next scheduled meeting.

• Contractor will maintain a sign-in/out log for all personnel on the job site.

• Period of Performance: 240 Days

• Place of Performance: VA SORCC, 8495 Crater Lake Hwy, White City, OR 97503.

• Work to be performed during normal business hours (0800-1700 Pacific), unless otherwise coordinated and approved.

• Parking coordination and approval by the Contracting Officer's Representative (COR) is required to minimize impact on staff and patient parking.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for clients to evaluate an offeror's past performance on a construction project. It is to be completed by the client (evaluator) and returned to the offeror to be incorporated into their SF330 submission for a firm-fixed-price construction project solicitation.

• Section 1 (Contractor Information): To be completed by the offeror, it requests details about the contractor, the contract itself (title, number, type, location, dates, price), and a description of the project scope and its relevance to the current submission.
• Section 2 (Evaluator Information): To be completed by the client/evaluator, it requests the evaluator's name, position, contact information, and their role in the project.
• Performance Ratings: The core of the questionnaire involves the evaluator providing adjectival ratings (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) and comments on the contractor's performance in seven areas: Quality, Schedule/Timeliness, Communication, Management/Personnel/Labor, Cost/Financial Management, Subcontract Management, and an Overall Summary.
• Definitions: Page 4 provides definitions for each rating level to ensure consistent evaluation.

This PPQ is a critical component for offerors to gather feedback on their past performance from previous clients. The completed questionnaire, along with the offeror's own input, will be part of the SF330 submission, which is a key factor in the evaluation of proposals for the construction project. Bidders must ensure this form is accurately completed by their clients and submitted as part of their proposal package by the specified due date.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details for the "RENOVATE B211A SPECIALTY CARE" project at the White City VA Medical Center. It provides detailed plans, elevations, sections, and schedules necessary for the construction and renovation work.

• Drawing Index: A comprehensive list of all drawings included in the set, organized by discipline (General, Architectural, Fire Protection, Plumbing, Mechanical, Electrical).
• Project Information: Details such as project title, location, project number, building number, and design team.
• General Notes: Important instructions and requirements applicable to the entire project, including coordination, safety, and compliance with codes and standards.
• Discipline-Specific Drawings: Detailed plans for each trade, including:
  • Architectural: Floor plans, reflected ceiling plans, details, and schedules.
  • Fire Protection: Fire and life safety plans, and related details.
  • Plumbing: Demolition and new work plans for plumbing and medical gas systems.
  • Mechanical: Demolition and new work plans for ductwork and piping, along with equipment schedules and details.
  • Electrical: Demolition plans, power plans, special systems plans, lighting plans, one-line diagrams, and detailed schedules.
• Details and Schedules: Specific construction details for elements like doors, cabinets, and wall sections, as well as schedules for rooms, doors, equipment, and electrical components.

This document is crucial for bidders to understand the full scope of work, including demolition, new construction, and specific requirements for each trade. It details the layout, materials, and technical specifications necessary for accurate bidding and project execution. Bidders must review these drawings thoroughly to assess the complexity, material requirements, and labor involved in the renovation project.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Jackson and Josephine Counties, Oregon. It specifies prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs when bidding on relevant government projects.

• General Decision Number: OR20260103 (effective 01/23/2026)
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories).
• Geographic Area: Jackson and Josephine Counties, Oregon.
• Trades Covered: Includes rates for Heat & Frost Insulator, Bricklayer, Tile Finisher, Tile Setter, Electrician, various Equipment Operators (Bulldozer, Grader/Blade, Loader, Backhoe/Excavator/Trackhoe, Forklift, Oiler, Roller, Crane), Ironworker, Laborers (Mason Tender, Hod Carrier, Pipelayer), Painter, Pipefitter, Plumber, Sheet Metal Worker, Carpenter, Cement Mason/Concrete Finisher, and Truck Driver.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining requirements and minimum hourly rates.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also highlights specific Executive Orders that impose additional labor requirements on federal contractors, which must be factored into bidding and project execution.

Amendment / Modification

This document serves as Amendment 1 to the presolicitation announcement originally posted on January 14, 2026. The primary change is the anticipated set-aside status for this requirement.

• Set-Aside: The requirement is now anticipated to be a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• No changes to proposal deadlines or submission requirements are mentioned in this amendment. Bidders should note the updated set-aside information for eligibility.

Solicitation / RFP / RFQ

This is a presolicitation notice for a planned construction requirement (Project ID: 692-22-102) to renovate Building B211A for Specialty Care at the Veterans Affairs Southern Oregon Rehabilitation Center & Clinics (VA SORCC) in White City, OR. This notice constitutes the only anticipated presolicitation notice for this requirement.

The project involves the renovation of Building B211A. Specific detailed information and requirements will be provided in the drawings and specifications, which will be included in the full RFP.

• Contract Type: One (1) firm-fixed-price construction award.

• Estimated Value: The anticipated magnitude of this project is between $1,000,000.00 and $2,000,000.00.

• Award Basis: Best value determination.

• Solicitation Release: The RFP is anticipated to be posted to SAM.gov on or around January 28, 2026.

• Response Period: The solicitation will be open for at least thirty (30) calendar days.

• Submission Deadline: Proposals must be submitted no later than the date and time specified in the RFP. Late and incomplete offers may not be considered.

• Site Visit: An organized site visit is anticipated and will be detailed in the solicitation. No individual site visits are expected.

• Inquiries: All written inquiries should be directed to Alan Perez at Alan.Perez@va.gov.

• Competition: This solicitation is being competed full and open, unrestricted.

• Registration: Offerors must be actively registered in the System for Award Management (SAM) and have completed the Representations and Certifications sections prior to submitting an offer.

• Paper copies of this notice will not be available.

• Offerors are responsible for downloading their own copy of the solicitation and monitoring SAM.gov for amendments.