Z1DA--FY26 SERVICE - Elevator Maintenance and Repair (B+4) - Syracuse VAMC

Sources Sought Notice

This notice is issued by VISN 2 Contracting Office for the Bath VA Medical Center to gather market research information regarding elevator maintenance services at the VA Syracuse Health Care facility. The government is seeking to understand market capabilities to potentially replace an expiring contract on 05/01/2026. This notice is for information and market research purposes only and does not constitute a solicitation or intent to award a contract.

The requirement is for elevator service and maintenance, including material, labor, supervision, tools, and supplies. Services include:

• Scheduled inspections, preventative maintenance, testing, and adjustments.

• Replacement parts for all specified equipment.

• Unscheduled adjustments and repairs during business hours.

• 24/7/365 emergency call-back service.

• Maintenance of existing third-party elevator inspection schedules.

• Contract Type: Firm fixed-price.

• Period of Performance: Base year plus four (4) provisional option years.

• Estimated Value: $22 million (NAICS Size Standard).

• NAICS Code: 238290.

Interested contractors capable of meeting the requirements should email a capability statement and full information to Contract Specialist Julie Monagan Barnard at Julie.monaganbarnard@va.gov by 04/15/2026, 3:00 PM EST. Phone calls will not be accepted.

The purpose of this notice is also to determine the viability of a set-aside for a specific socio-economic category (e.g., Service-Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, Women-Owned Small Business, HUBZone, 8(a), Small Business). Contractors must provide documentation to support their category if applicable.

• Company site location and plan for self-performance or subcontracting.
• Tasks to be performed by prime vs. subcontractor.
• Years of company and technician experience in similar services.
• Number of similar jobs performed in the past five years.
• Number of certified/licensed technicians employed.
• Identification of any Federal Supply Schedules that may carry desired services.
• Contractor SAM UEI number for verification.
• NAICS code and size status.
• 2-3 instances of past experience demonstrating regular engagement in this type of work.
• Listing of any teaming agreements.
• Proof of applicable certifications or training.
• Completion and return of the "Limitation on Subcontracting—Certificate of Compliance Clause" is required for consideration.

Sources Sought Notice

This notice is issued by the VISN 2 Contracting Office for the Bath VA Medical Center to gather market research information regarding elevator maintenance and repair services for the Syracuse VA Medical Center. The government is seeking to identify potential sources for a requirement anticipated to begin on 05/01/2026, to replace an expiring contract. This notice is for information gathering only and will not result in an award.

• Comprehensive elevator service and maintenance, including material, labor, supervision, tools, and supplies.

• Scheduled inspections, preventative maintenance, testing, adjustments, and replacement parts for specified elevator equipment.

• Unscheduled adjustments and repairs during business hours.

• 24/7/365 emergency call-back service.

• Maintenance of existing third-party elevator inspection schedules (semi-annual, annual, weight tests).

• On-site full-time primary technician and deployment of support technicians as needed.

• Contract Type: Firm-fixed-price.

• Period of Performance: Base year plus four (4) option years.

• Estimated Start Date: 05/01/2026.

• Interested contractors should submit a capability statement and full information via email to Julie.monaganbarnard@va.gov.

• Response Deadline: Wednesday, 04/15/2026, by 3:00 pm EST.

• Phone calls will not be accepted.

• The primary purpose is to determine the viability of a set-aside for specific socio-economic categories (SDVOSB, VOSB, WOSB, HUBZone, 8(a), small business).

• Contractors must provide documentation to support their socio-economic status if applicable.

• The NAICS code is 238290 with a size standard of $22 million.

• A "Limitation on Subcontracting – Certificate of Compliance" clause (852.219-75) must be completed and returned with the response.

• Company site location and plan for self-performance or subcontracting strategy.

• Years of company and technician experience in similar tasks.

• Number of similar jobs performed in the past five years.

• Number of certified/licensed technicians employed.

• Identification of any Federal Supply Schedules carrying similar services.

• Contractor SAM UEI number, size standard verification, and socioeconomic status.

• Information on proposed subcontractors, including their NAICS codes and size status.

• 2-3 past experience examples demonstrating regular engagement in this type of work.

• Listing of any intended teaming agreements.

• Proof of applicable certifications or training.

• Relevant comments about attachments.

• The document includes a list of 21 elevators (Schindler, Otis, Dover, Global-Tardif) at the Syracuse VA Medical Center requiring service.

• Overtime and double-time work require written modification from the Contract Officer.