Z1DA--LEBANON - ALTOONA MATOC HOLDERS ONLY 595-21-103 Replace Steam, Condensate and Vaults Phase 1

Other / Unclassified

This document outlines the formulation for calculating liquidated damages for the "Replace Steam, Condensate, and Vaults Phase 1" project (Solicitation Number: 36C244, Project Number: 595-21-103). It details the daily rates for personnel involved in contract administration and engineering oversight, based on 2022 and 2025 General Schedule Locality Pay Tables.

• Contracting Officer and Legal Review: Estimated daily cost of $384.30.
• Facility Engineering (COR/COTR): Estimated daily cost of $339.97.
• Grand Total Liquidated Damages: $725.00 per calendar day of inexcusable delay.

This memo establishes the financial penalty for each calendar day the project completion is delayed beyond the scheduled date. Bidders should consider this daily cost when planning their project schedule and resource allocation to avoid incurring significant financial penalties. The government retains the right to seek actual damages separate from these liquidated damages. The formulation aligns with Federal Acquisition Regulation 36.206.

Specifications

This document contains the specifications for the "Replace Steam, Condensate and Vaults - Phase 1" project, Project No. 595-21-103, at the Lebanon VA Medical Center in Lebanon, PA. The bid documents are dated March 7, 2025.

• Division 00 - Special Sections: Includes a list of drawing sheets.

• Division 01 - General Requirements: Covers general project requirements, safety, construction security, statement of bid items, specifications and drawings, and operations and storage areas.

• Division 02 - Existing Conditions: Details demolition, asbestos abatement, and lead-based paint removal.

• Division 03 - Concrete: Outlines requirements for cast-in-place concrete, including mixes, placement, finishing, and form removal.

• Division 05 - Metals: Covers structural steel framing, steel decking, and painting.

• Division 09 - Finishes: Includes schedule for finishes and painting specifications.

• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Details common work results for boiler plant and steam generation, general motor requirements, HVAC and boiler plant insulation, direct-digital control systems, boiler plant piping, steam and condensate heating piping, and HVAC fans.

• Division 26 - Electrical: Covers requirements for electrical installations, medium-voltage cables, low-voltage electrical power conductors and cables, grounding and bonding, raceway and boxes, underground electrical construction, and commissioning of electrical systems.

• Division 31 - Earthwork: Includes requirements for excavation, dewatering, asphalt paving, pavement markings, and planting.

• Division 32 - Exterior Improvements: Covers concrete for exterior improvements, asphalt paving, pavement markings, and planting.

• Division 33 - Utilities: Details water utilities, storm sewer utilities, and steam energy distribution.

• Division 01 33 23 - Shop Drawings, Product Data, and Samples: Outlines requirements for submittals.

• Division 01 35 26 - Safety Requirements: Details safety requirements, accident prevention, hazard analyses, inspections, PPE, and specific high-risk activity protocols.

• Division 01 45 00 - Quality Control: Specifies requirements for contractor quality control systems, including plans, submittals, and inspections.

• Division 01 45 29 - Testing Laboratory Services: Outlines requirements for testing activities and inspection services.

• Division 01 45 35 - Special Inspections: Details requirements for special inspections, including structural observations and specific inspection tasks.

• Division 01 57 19 - Temporary Environmental Controls: Specifies requirements for controlling environmental pollution and damage.

• Division 01 74 19 - Construction Waste Management: Outlines requirements for managing non-hazardous building construction and demolition waste.

• Division 01 81 13 - Sustainable Construction Requirements: Describes general requirements and procedures for sustainable construction.

• Division 02 41 00 - Demolition: Specifies demolition and removal of buildings, structures, and utilities.

• Division 02 82 11 - Traditional Asbestos Abatement: Details requirements for asbestos abatement.

• Division 02 83 33.13 - Lead-Based Paint Removal and Disposal: Outlines requirements for lead-based paint abatement and disposal.

• Division 03 01 30 - Maintenance of Cast-in-Place Concrete: Covers concrete repair, patching, and joint repair.

• Division 03 30 00 - Cast-in-Place Concrete: Specifies materials and mixes for cast-in-place concrete.

• Division 05 12 00 - Structural Steel Framing: Details requirements for structural steel.

• Division 05 31 00 - Steel Decking: Covers corrugated metal form deck.

• Division 09 06 00 - Schedule for Finishes: Provides a schedule for finishes.

• Division 09 91 00 - Painting: Specifies painting and finishing requirements.

• Division 23 05 10 - Common Work Results for Boiler Plant and Steam Generation: Contains general requirements applicable to boiler plant and steam generation systems.

• Division 23 05 12 - General Motor Requirements for HVAC and Steam Generation Equipment: Details requirements for motors.

• Division 23 07 11 - HVAC and Boiler Plant Insulation: Covers insulation for HVAC and boiler plant systems.

• Division 23 09 23 - Direct-Digital Control System for HVAC: Specifies requirements for the DDC system.

• Division 23 21 11 - Boiler Plant Piping Systems: Details requirements for boiler plant piping.

• Division 23 22 13 - Steam and Condensate Heating Piping: Outlines requirements for steam and condensate piping.

• Division 26 05 11 - Requirements for Electrical Installations: General electrical requirements.

• Division 26 05 13 - Medium-Voltage Cables: Covers medium-voltage cables.

• Division 26 05 19 - Low-Voltage Electrical Power Conductors and Cables: Details low-voltage conductors and cables.

• Division 26 05 26 - Grounding and Bonding for Electrical Systems: Specifies grounding and bonding requirements.

• Division 26 05 33 - Raceway and Boxes for Electrical Systems: Covers conduit, fittings, and boxes.

• Division 26 08 00 - Commissioning of Electrical Systems: Outlines requirements for commissioning electrical systems.

• Division 26 27 26 - Wiring Devices: Specifies requirements for wiring devices.

• Division 26 29 11 - Enclosed Switches and Circuit Breakers: Details requirements for enclosed switches and circuit breakers.

• Division 26 51 00 - Interior Lighting: Covers interior lighting systems.

• Division 31 20 11 - Earthwork (Short Form): Specifies earthwork requirements.

• Division 31 23 19 - Dewatering: Outlines dewatering requirements.

• Division 32 05 23 - Cement and Concrete for Exterior Improvements: Covers cement and concrete for exterior improvements.

• Division 32 12 16 - Asphalt Paving: Details asphalt paving requirements.

• Division 32 17 23 - Pavement Markings: Specifies pavement marking requirements.

• Division 32 90 00 - Planting: Covers planting requirements.

• Division 33 10 00 - Water Utilities: Details water utility systems.

• Division 33 40 00 - Storm Sewer Utilities: Outlines storm sewer utility systems.

• Division 33 63 00 - Steam Energy Distribution: Covers steam energy distribution systems.

• Appendix A: Summary of Asbestos Bulk Sampling Results.

• Appendix B: LCP Lab Report and Chains of Custody.

• Asbestos: Identified ACM includes black coated pipe insulation in utility plant tunnels and steam pit tunnels, and pipe insulation in utility plant tunnels. Quantities are estimated at 150 LF for Utility Plant Bldg. 10 Tunnels and 1500 LF for Steam Pit 1 and Pit 2 Tunnels. Areas not accessible during the survey may contain additional ACM.

• Lead Containing Paint (LCP): Lead was detected above EPA limits on a metal column in the Utility Plant Tunnel (Entry), with a result of 13% by weight. Other samples showed lower concentrations.

• Identified ACM must be removed by a licensed asbestos abatement contractor.

• Suspect ACM should be assumed present unless verified otherwise.

• LCP activities must comply with OSHA Standard 29 CFR 1926.62.

• Representative samples of LCP waste should be collected and analyzed using TCLP.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for information security and privacy language applicable to all acquisitions requiring such provisions. It ensures contractors and their personnel adhere to federal laws, regulations, VA directives, and handbooks concerning information security and privacy, mirroring VA personnel standards.

• Data Rights: The Government receives unlimited rights to data and intellectual property produced under the contract, governed by FAR 52.227-14 and FAR 52.227-19 for software licenses.

• Information Usage: VA information provided to the contractor is strictly for contract performance and administration, requiring prior written approval for any other use.

• Data Segregation & Protection: VA information must not be commingled with contractor data. Compliance with federal and VA requirements for data protection, encryption, physical/logical segregation, classification, and media sanitization is mandatory.

• Audits & Access: VA reserves the right to audit contractor IT resources. Contractors must provide necessary access to records and staff for audits and investigations by VA, OIG, and GAO.

• Compliance: Contractors must use VA information only within contract terms and applicable laws/policies. Contract modifications will be negotiated for new security laws or policies.

• Data Copying & Destruction: Copying VA information is restricted to contract performance needs. Data destruction must comply with NARA requirements and VA directives. A data destruction plan must be provided prior to contract termination.

• Transmission & Storage: VA sensitive information must be stored and transmitted using VA-approved encryption tools (FIPS 140-2 validated) and TLS configurations (NIST 800-52).

• Access Control: Contractor personnel require logical or physical access only as necessary for contract performance. They must sign the VA Information Security Rule of Behavior (ROB) and undergo background investigations per VA Directive 0710.

• Personnel Changes: Contractors must immediately notify the COR/CO of personnel separations or changes affecting access authorization.

• Training: All personnel requiring access must complete VA Privacy and Information Security Awareness training and acknowledge the Organizational Rules of Behavior annually.

• Incident Reporting: Security/privacy incidents must be reported immediately (within one hour) to the VA ESD, with a follow-up incident number provided to the COR/CO. Detailed incident summaries and cooperation with investigations are required.

• Product Integrity: Compliance with regulations prohibiting Information and Communications Technology (ICT) transactions from foreign adversaries is required. Contractors must procure equipment from authorized sources, attest to authenticity, and implement risk management practices for supply chain delivery, including chain of custody and tamper-evident packaging. Software/patches require FIPS-validated hashes, and a Software Bill of Materials (SBOM) must be provided.

• Compliance with federal and VA security and privacy laws, regulations, directives, and handbooks.

• Adherence to specific clauses like FAR 52.227-14 and FAR 52.227-19.

• Timely reporting of security incidents and cooperation with investigations.

• Successful completion of required training and adherence to Rules of Behavior.

Not explicitly defined in this document, but applies to the performance of the contract.

• Strict adherence to VA data security, privacy, and encryption standards.
• Mandatory background checks and security clearances for personnel with access.
• Immediate reporting of security incidents and cooperation with investigations.
• Compliance with supply chain security regulations for ICTS.
• Provision of SBOMs and adherence to product integrity requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace steam condensate lines and vaults, and perform tunnel repairs at the Lebanon VA Medical Center.

• Construction, alterations, roads, walks, grading, and drainage.

• Demolition and removal of existing structures.

• Replacement of steam and condensate lines between the Boiler Plant and Building 1.

• Tunnel repairs.

• Installation of new precast trench for piping beyond the tunnel.

• Construction of a new pipe junction vault.

• Installation of a new pressure reducing station at Building 1.

• Repairs to an existing vault.

• Installation of a new steam trap monitoring system.

• All work to be performed as identified within the construction drawings and specifications.

• Location: Lebanon VA Medical Center, 1700 South Lincoln Ave., Lebanon, PA.

• The project will be bid in two stages:

  • Stage 1 (Base Bid): Work from Building 10 to the end of the existing steam tunnel up to and including MH-SM-01. Duration: 365 calendar days from receipt of Notice to Proceed.
  • Stage 2: Work from MH-SM-01 to Building 1 and Building 2. Duration: 274 calendar days from completion of Stage 1.

• The Medical Center operates 24/7; any service interruption must be scheduled and coordinated with the COR.

• The contractor is responsible for developing a work plan and schedule detailing procedures, equipment, materials, interim life safety measures (ILSM), and infection control risk assessment (ICRA) procedures.

• COR approval of ILSM and ICRA is required prior to commencing work.

Solicitation / RFP / RFQ

This is a solicitation for "Replace Steam, Condensate and Vaults Phase 1" at the Lebanon – Altoona VAMC. It is specifically for holders of the MATOC contract.

The primary task involves replacing steam, condensate, and vaults. Specific details are provided in the attached "P01 SOW - Replace Steam Condensate and Vaults Phase 1" document.

• Solicitation Number: 36C24426R0090

• NAICS Code: 236220

• Product Service Code: Z1DA

• Response Date/Time/Zone: 05-25-2026 4:00 PM Eastern Time, New York, USA

This solicitation is restricted to MATOC holders only.

Several documents are attached and referenced, including:

• P01 SOW - Replace Steam Condensate and Vaults Phase 1
• Privacy Language for SOW Contract-Updated 32125
• P03. Locks J and A 595-22-103 signed redacted
• 595-21-103 Lebanon-Replace Steam Cond Vaults - Bid Docs_ Drawings
• 595-21-103 Lebanon-Replace Steam Cond Vaults - Bid Docs_ Specifications
• Liquidated Damages Memo_Replace Steam lines

Justification and Approval (J&A) for Other Than Full and Open Competition

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition, specifically for Brand Name Only, for BEST access systems and locks. This is a small portion of the construction materials for construction project 595-22-103, "Repair Façade and Roof Bldgs 10 and 24." The requirement is to award a firm fixed price contract.

• Supplies/Services Required: Locks, cores, cylinders, and associated access control hardware to create a complete and usable BEST great grand master lock and key system.

• Integration: BEST locks must seamlessly integrate with the existing facility-wide BEST great grand master access control system.

• Contract Type: Firm fixed price construction contract.

• Authority Cited: 41 USC §3304(a)(1) as implemented by FAR 6.302-1 (Only One Responsible Source).

• Simplified Procedures: FAR 13.5 Simplified Procedures for Certain Commercial Items are being applied via FAR 13.106-1(b)(2).

• Market Research: A Notice of Intent to Sole Source BEST Locks will be posted on SAM.GOV with the solicitation. Offerors will be able to obtain BEST locks from various distributors.

• Pricing: Bid prices will be compared with the A/E prepared construction cost estimate to ensure fairness and reasonableness.

• This is a justification for other than full and open competition, not a set-aside.

• The primary reason for sole source is that BEST locks are exclusively used at this facility, and using other manufacturers would result in significant duplication of costs for spare inventory, service contracts, and training.

• Quick access through locked doors is essential for emergency response teams.

• No other manufacturer makes a system guaranteed to be compatible with the installed BEST locks system.

Form / Attachment / Pricing Sheet

This document contains the "COVER SHEET & DRAWING INDEX" and detailed mechanical and electrical drawings for the "REPLACE STEAM, CONDENSATE AND VAULTS PHASE 1" project at the Lebanon VA Medical Center. It serves as a guide to the various drawings included in the bid documents and outlines the scope of mechanical and electrical work.

• Project Title: REPLACE STEAM, CONDENSATE AND VAULTS PHASE 1
• Project Number: 595-21-103
• Location: LEBANON VA MEDICAL CENTER, LEBANON, PA 17042
• Drawing Index: Lists all drawings by discipline (General, Hazardous Materials, Civil, Structural, Mechanical, Electrical).
• Mechanical Drawings (MS110-MS116, M301-M304, M501-M505, M601-M602, M701-M703): Detail steam tunnel, trench, and vault layouts, cross-sections, construction specifics (pipe sizes, expansion joints, manholes, sealing), flow diagrams, and schedules for valves, pumps, and fans.
• Electrical Drawings (ES100-ES101, EL101, EP101, ED101): Cover site plans, demolition, lighting, power distribution, and steam tunnel electrical work, including conduit routing and power connections for monitoring systems.
• Proposed Method of Procedure (M900): Outlines construction sequence and phasing, emphasizing minimizing steam system downtime.
• Consultants: Lists Civil Engineering and Hazardous Materials consultants.
• Engineer of Record: Miller-Remick, LLC.

These documents are critical for bidders to understand the full scope of work for the mechanical and electrical systems. They are essential for accurate cost estimation, identifying site challenges, and planning construction phasing, particularly concerning critical system shutdowns and temporary utility provisions. The drawing index provides an overview of all technical details, allowing bidders to assess project complexity.