Z1DA--Replace Flooring in Critical Areas 583-26-504

Amendment / Modification

This amendment provides responses to Request for Information (RFI) questions submitted by potential bidders.

• Floor Plans: As-built drawings and floor plans have been attached to this amendment in response to requests for detailed area layouts, particularly for Operating Room A-4076.
• SSHO Requirement: The requirement for a "Full-Time" SSHO at each project site is clarified. The VA will accept a dual-role of Construction Supervisor and Safety Officer, provided the individual(s) possess all required certifications for both positions.
• Cove Base Installation: The VA will accept grinding of the existing cove base to install new material over it, provided the final finish meets specifications. This applies to Operating Room A-4076 and potentially other areas.
• Insurance Requirements: The solicitation does not meet the threshold requirements for proof of additional insurance coverage, as per FAR 28.310.
• Bed Fasteners: Beds in the Mental Health ward will require fasteners that must penetrate both the existing epoxy flooring and the new padded flooring.
• Padded Floor Installation: Installation of the padded flooring in the Mental Health ward can occur during normal business hours, as specified in the SOW.
• Resinous Flooring System Thickness: The overall system thickness for the resinous flooring in Operating Room 2 should be between 3/16" and 1/4", as per specifications.
• Infection Control: ICRA Precaution Level IV is required, with construction meeting at least Class C. An ICRA form is attached.
• Substrate Condition: The VA cannot guarantee the substrate condition; contractors must allow for repairs as detailed in the specifications.
• Payment Protection: Alternative payment protection methods are accepted as per FAR 52.228-13, detailed on page 34 of the solicitation.

All other terms and conditions of the original solicitation remain unchanged. Bidders should review these RFI responses carefully as they may impact their understanding of project requirements and costs. No changes to offer submission deadlines are indicated.

Form / Attachment / Pricing Sheet

This document is a template for performing Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance activities within VHA facilities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention and control precautions.

• Activity Categorization (Table 1): Defines four categories (A, B, C, D) for construction, renovation, and maintenance activities based on duration, dust/debris generation, and patient/employee presence.
• Affected Area Assessment (Table 2): Requires identification of the activity area and adjacent areas that may be affected.
• Patient Risk Category (Table 3): Classifies patient risk levels (Low, Medium, High, Highest) based on the type of area (e.g., non-patient care, patient care support, patient care areas, highest risk areas).
• Level of Precautions (Table 4): Determines the minimum level of infection prevention and control precautions (I, II, III, or IV) by cross-referencing the Activity Category and Patient Risk Category.
• Required Control Measures (Table 5 & 6): Details specific control measures for each level of precaution, including dust control, barrier construction, negative pressurization, and post-activity cleaning.
• Permit Form: A fillable permit form for Level III and Level IV activities that must be posted at the project site.

This document outlines the mandatory infection control protocols that must be followed for any construction, renovation, or maintenance work performed within VHA facilities. Bidders involved in such projects must understand these requirements to ensure compliance, which may impact project planning, execution, and costs. The document specifies the need for risk assessments, containment measures, and specific work practices to prevent infection risks to patients and staff.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit related to Project #583-26-504, "Replace Flooring in Critical Areas." The project engineer/COR is Sean Palmer. The site visit was scheduled to start on 04/03/2026, at Building 6, Conference Room.

This document lists the personnel, companies, phone numbers, and email addresses of individuals who attended the pre-bid site visit. This information may be useful for bidders to identify potential competitors or collaborators, and to understand which companies are actively engaged with this opportunity.

Form / Attachment / Pricing Sheet

These documents are "As-Built" drawings for Building #1 at the Richard L. Roudebush VA Medical Center. They provide a record of the final construction details as built, rather than as originally designed.

• The provided images show floor plans for the Second Floor (Drawing A-104) and Fifth Floor (Drawing A-107) of Building #1.
• These plans detail room layouts, mechanical rooms, and other building features.
• The drawings indicate they were originated on 4-1-2002 and updated in February 2025.

As-built drawings are crucial for understanding the existing conditions of a facility. Bidders involved in renovation, maintenance, or future construction at this facility should consult these drawings to accurately assess the current state of the building, plan their work, and ensure compliance with existing infrastructure.

Amendment / Modification

This amendment postpones the due date for quotes.

• The hour and date for receipt of offers has been extended.

• Quotes are now due on May 8, 2026, at 10:00 AM EDT.

• Responses to Requests for Information (RFIs) will be posted as a separate amendment.

• All other terms and conditions of the original solicitation remain in effect.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form. It is designed for contractors to submit questions or requests for clarification regarding a project. The government requires specific formatting for these submissions to ensure timely responses.

• Project Identification: Fields for Project Number, Project Title, and Project Location.
• Submission Requirements: Contractors must thoroughly read all pertinent documents (solicitation, specifications, drawings) before submitting questions. Questions must specifically identify the referenced specification, solicitation section, or drawing number.
• Contact Information: Fields for 'Submitted By' (Name, City/State, Phone) and 'To' (Contract Specialist Name, Department, Address, Email).
• RFI Details: Fields for RFI Number, Date, Specification/Drawing Reference(s), and Reply Needed By date.
• Response Mechanism: RFIs will be answered via amendments. A field for 'Information Needed' is provided.

This form is crucial for bidders who have questions about the opportunity. It outlines the mandatory format for submitting inquiries, ensuring that the government can process and respond to them effectively. Failure to comply with the specified format may result in delayed or unanswered questions. Bidders should use this form to formally request clarification on any aspect of the solicitation, specifications, or drawings.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT II - Specifications.pdf", contains detailed specifications for the "Replace Flooring in Critical Areas" project at the Richard L. Roudebush VAMC. It outlines the technical requirements and standards for the project.

• Table of Contents: Provides a structured overview of the document, detailing various divisions and sections related to general requirements, existing conditions, wood, plastics, composites, finishes, and equipment.
• General Requirements (Division 01): Includes sections on safety, general intentions, bid items, specifications and drawings, construction security, operations, storage areas, disposal, restoration, and warranty management.
• Specific Divisions: Details requirements for demolition, rough carpentry, subsurface preparation for floor finishes, resinous flooring, protection padding systems, and other related construction aspects.
• Safety Requirements (Section 01 35 26): Outlines comprehensive safety protocols, including applicable publications, definitions, accident prevention plans, hazard analyses, training, inspections, and personal protective equipment.
• Reference Standards (Section 01 42 19): Lists and provides information on the availability of various federal specifications, standards, and commercial item descriptions relevant to the project.
• Construction Waste Management (Section 01 74 19): Specifies requirements for managing non-hazardous construction and demolition waste, emphasizing diversion from landfills through salvage, recycling, and reuse.
• Sustainable Construction Requirements (Section 01 81 13): Details general requirements and procedures for sustainable construction, including recycled content, low pollutant-emitting materials, and waste diversion targets.
• Resinous Flooring (Section 09 67 23.30): Provides detailed specifications for the installation of seamless resinous (epoxy base) high-performance decorative mortar flooring, including substrate preparation, system components, application, and warranty.
• Protection Padding System (Section 11 19 50): Outlines requirements for furnishing and installing protective padding for walls, floors, and doors.

This document is crucial for potential bidders as it contains the technical specifications and requirements for the "Replace Flooring in Critical Areas" project. Bidders must thoroughly review these specifications to understand the scope of work, materials, installation methods, safety protocols, and quality standards to accurately prepare their bids and ensure compliance if awarded the contract.

Other / Unclassified

This document is a "General Decision Number" for Indiana, specifically detailing wage rates and fringe benefits for various construction trades. It lists prevailing wage rates for different counties and specific job classifications, such as Asbestos Worker/Heat & Frost Insulator, Hazardous Material Handler, Boiler Maker, Bricklayer, Terrazzo Worker/Finisher, Tile & Marble Setter/Finisher, Carpenter, Millwright, Electrician, Elevator Mechanic, Power Equipment Operators, Truck Driver, Welder, Sheet Metal Worker, Roofer, Sprinkler Fitter, Cement Mason/Concrete Finisher, Plasterer, Plumber, and Steamfitter.

This document is crucial for bidders as it establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on federal or federally funded construction projects in Indiana. Bidders must ensure their proposals and subsequent labor costs comply with these prevailing wage determinations to remain compliant with labor standards regulations. Failure to adhere to these rates can lead to contract violations and penalties.

Solicitation / RFP / RFQ

This solicitation is for the repair of flooring in critical areas at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The project involves replacing epoxy flooring in Operating Room 2 and installing new safety padding flooring in room C-5018. The goal is to restore the OR's sterile environment and provide safety padding for patient care.

• Removal of existing epoxy flooring in OR 2 and preparation of concrete for a urethane flooring system.

• Installation of approximately 680 sq. ft. of monolithic, multi-component epoxy flooring system (3/16" to 1/4" thick) with a 6" integral cove base.

• Preparation of existing epoxy flooring in room C-5018 and installation of approximately 116 sq. ft. of new seamless safety padding flooring system.

• Compliance with all VA Design and Master Specification criteria, including energy conservation.

• Implementation of infection control measures, including temporary barriers and negative air machines, especially in the OR.

• Adherence to all applicable building codes, safety regulations, and environmental management systems.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $25,000 and $100,000.

• Period of Performance: 90 calendar days from receipt of Notice to Proceed.

• Quotes are due by 11:00 AM EDT on April 29, 2026.

• Submission is via email only to stacie.hill@va.gov.

• Offerors must submit a completed and signed SF 1442 Offer page, acknowledge amendments, and provide a completed VAAR clause 852.219-75.

• An organized site visit is scheduled for April 3, 2026, at 11:00 AM EDT at the project location.

• Requests for Information (RFIs) are due by 10:00 AM EDT on April 10, 2026, submitted via email to stacie.hill@va.gov with a specific subject line.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be VA-certified SDVOSBs listed in the SBA's Small Business search at the time of quote submission and prior to award.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 million.

• Offerors must be registered in the System for Award Management (SAM.gov).

• Performance and Payment Bonds are required for awards over $35,000.

• Contractor employees are subject to background investigations and must comply with VA security and privacy training requirements.

• Davis-Bacon Act wage determination applies and can be found on SAM.gov.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. Failure to submit a complete and accurate certification with the offer will result in rejection and ineligibility for award.

• Offeror's Name: Must match the SAM.gov registration.
• Printed Name and Title of Signee: Must be provided.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must match SAM.gov registration.
• Certification Statement: The offeror must certify compliance with subcontracting limitations as specified in the solicitation and resultant contract.
• Specific Limitations: The certification addresses limitations based on the predominant NAICS code:
  • Services (except construction): Not more than 50% to non-certified SDVOSBs/VOSBs.
  • General construction: Not more than 85% to non-certified SDVOSBs/VOSBs.
  • Special trade construction: Not more than 75% to non-certified SDVOSBs/VOSBs.
• Acknowledgement: The offeror acknowledges that this certification is subject to 18 U.S.C. § 1001 penalties for false statements.

This is a mandatory submission. Bidders must complete and include this certification with their offer. The specific subcontracting limitations (50%, 85%, or 75%) depend on the contract's primary NAICS code, which bidders must identify. Incomplete or incorrect submissions will lead to offer rejection.

Presolicitation Notice

This notice announces the government's intent to issue a solicitation for the replacement of flooring in critical areas at the Richard L. Roudebush VAMC. The project involves installing new epoxy flooring in Operating Room 2 and new safety padding flooring in room C-5018.

• Installation of new epoxy flooring in Operating Room 2.

• Installation of new safety padding flooring in room C-5018.

• Work must adhere to the Technical Requirements section, project bid documents, and VHA Master Construction Specifications.

• The project aims to restore reliable flooring in the OR 2 sterile environment and provide seamless padding protection for patient safety in the inpatient mental health unit.

• The specific contract type, period of performance, and estimated value are not detailed in this notice.

• This is a presolicitation notice; a formal solicitation is expected around March 23, 2026.

• All responsible sources are invited to submit a quotation once the solicitation is issued.

• This acquisition is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Offerors must be certified SDVOSB/VOSB and listed in the SBA certification database at the time of quote submission and award.

• Joint ventures are eligible if they meet specific requirements (13 CFR part 128), with the managing partner making representations.

• Compliance with SBA requirements (13 CFR parts 121, 125, 128), including the nonmanufacturer rule and limitations on subcontracting, is required for SDVOSB/VOSB set-aside contracts above the micro-purchase threshold.

• Willful misrepresentation of SDVOSB/VOSB status can lead to debarment.

• The NAICS code for this acquisition is 236220.

• The Product Service Code is Z1DA.

• The place of performance is Richard L. Roudebush VAMC, Indianapolis, IN 46202.

• Contact for inquiries is Stacie Hill, Contract Specialist, at stacie.hill@va.gov.

• Information regarding definitization of equitable adjustments for change orders is provided, referencing FAR 52.243-5 and VAAR 852.243-70.