Z1DA--585-25-103 - Upgrade Facility Generator Controls Construction

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, outlines the "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Definitions: Clarifies that "similarly situated certified SDVOSB/VOSB subcontractor" work counts towards these limits, and the cost of materials is excluded from subcontracting calculations for construction.
• Acknowledgement: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false, fictitious, or fraudulent statements.
• Non-Compliance: Details potential penalties for an awarded SDVOSB/VOSB that does not act in good faith, including referral to suspension/debarment, fines, and prosecution.

Bidders must understand these subcontracting limitations and be prepared to certify their compliance. This form directly impacts how a prime contractor can structure their subcontracting plan and which types of subcontractors they can utilize, particularly concerning SDVOSB and VOSB set-asides.

Amendment / Modification

This amendment (A0002) to Solicitation 36C25226B0003 extends the proposal due date and provides clarifications to the solicitation requirements.

• Proposal Due Date Extended: The hour and date for receipt of offers is extended to March 26, 2026, at 2:00 PM CDT.

• RFI Responses Incorporated: Responses to contractor questions (RFIs) dated February 16, February 18, February 19, and March 10, 2026, are incorporated into the solicitation.

  • Clarification on the period of performance (430 calendar days from NTP).
  • Acceptance of a Wye-to-Wye transformer as an alternate to a Delta-to-Wye step-down transformer, with specific bonding instructions.
  • VAAR 852.219-75 clause has been updated to include an "X" on page 27, and FAR 52.225-9 has been updated to indicate "None" for excepted materials on page 19.
  • Clarification that "not limited to" in reference to Cummins equipment means additional Cummins equipment may be required, and non-Cummins controllers are not accepted.

• Site Visit: A request for a site visit was denied.

• Proposal Due Date and Time

• Solicitation Requirements (via RFI responses)

• VAAR 852.219-75 and FAR 52.225-9 clauses

• Bidders must acknowledge receipt of this amendment.

• The proposal submission deadline has been extended.

• Bidders must ensure their proposals comply with the updated RFI responses regarding equipment and clauses.

Amendment / Modification

This amendment (A0001) to Solicitation 36C25226B0003 modifies the original solicitation for the "Upgrade Facility Generator Construction" project (Project Number: 585-25-103) at the Oscar G Johnson VAMC Hospital.

Key changes include:

• Second Site Visit Scheduled: A second pre-bid conference is scheduled for Wednesday, February 25, 2026, at 10:00 am CST in room B077 at the Oscar G Johnson VA Hospital.

• Period of Performance Clarification: The period of performance is clarified to be 430 calendar days from the Notice to Proceed (NTP), resolving a discrepancy between the bid form (180 days) and the bid schedule (430 days).

• RFI Due Date Extended: The deadline for submitting RFIs has been extended to no later than 3:00 pm local CST on March 10, 2026.

• Proposal Due Date Extended: The deadline for proposal submission has been extended from March 17, 2026, to March 26, 2026, at 1:00 pm CST.

• Site Visit details

• Period of Performance (clarification)

• RFI submission deadline

• Proposal Due Date/Time

• The proposal due date has been extended to March 26, 2026, at 1:00 pm CST.

• Bidders must acknowledge receipt of this amendment on Page 2 of the SF-1442.

• All questions regarding the solicitation should be sent to Donita Grace at Donita.Grace@va.gov.

Amendment / Modification

This amendment (A0001) to Solicitation 36C25226B0003 modifies the original solicitation for the "Upgrade Facility Generator Construction" project (Project Number: 585-25-103) at the Oscar G Johnson VAMC Hospital.

Key changes include:

• Second Site Visit Scheduled: A pre-bid conference is now scheduled for Wednesday, February 25, 2026, at 10:00 am CST at the Oscar G Johnson VA Hospital.
• RFI Clarification: A discrepancy between the bid form (180 days) and bid schedule (430 days) for the period of performance has been clarified. The correct period of performance is 430 calendar days from the Notice to Proceed (NTP).
• RFI Due Date Extended: The deadline for submitting RFIs has been extended to no later than 3:00 pm local CST on March 10, 2026.
• Proposal Due Date Extended: The deadline for proposal submission has been extended from March 17, 2026, to March 26, 2026, at 1:00 pm CST.

• Proposal submission deadline.
• Period of Performance clarification.
• RFI submission deadline.

Bidders must acknowledge receipt of this amendment. The proposal due date has been extended to March 26, 2026. All terms and conditions of the original solicitation remain in effect unless modified by this amendment. Bidders are responsible for monitoring SAM.gov for any further amendments and acknowledging all amendments on Page 2 of the SF-1442.

Amendment / Modification

This amendment (A0001) to Solicitation 36C25226B0003 modifies the original solicitation for the "Upgrade Facility Generator Construction" project (Project Number: 585-25-103) at the Oscar G Johnson VAMC Hospital.

Key changes include:

• Second Site Visit Scheduled: A pre-bid conference is now scheduled for Wednesday, February 25, 2026, at the Oscar G Johnson VA Hospital.

• RFI Clarification: The period of performance is clarified to be 430 calendar days from the Notice to Proceed (NTP), resolving a discrepancy between the bid form (180 days) and the bid schedule (430 days).

• RFI Due Date Extended: The deadline for submitting RFIs is extended to no later than 3:00 pm local CST on March 10, 2026.

• Proposal Due Date Extended: The deadline for proposal submission (bid opening) is extended from March 17, 2026, to March 26, 2026, at 1:00 p.m. CST.

• Proposal Due Date/Time

• RFI Submission Deadline

• Period of Performance clarification

• Site Visit schedule

• The deadline for submitting offers has been extended to March 26, 2026, at 1:00 p.m. CST.

• Bidders must acknowledge receipt of this amendment on Page 2 of the SF-1442.

• All questions regarding the solicitation should be sent to Donita Grace at Donita.Grace@va.gov.

• Bidders are responsible for monitoring SAM.gov for any further amendments.

Solicitation

This solicitation is for the "Upgrade Facility Generator Controls, Project # 585-25-103" at the Oscar G. Johnson VA Medical Center in Iron Mountain, Michigan. The project involves upgrading the control system for three Cummins 1250kW diesel generators, including installing modernized controllers, replacing legacy components, and updating control wiring. A temporary 1000kW generator and step-up transformer will be required to maintain backup power during the upgrade. The estimated project magnitude is between $1,000,000.00 and $2,000,000.00.

• Upgrade control system for three Cummins 1250kW diesel generators.

• Install modernized PCC3.3 Controllers and Cummins DMC 8000.

• Install new control wiring to MV switchgear.

• Provide a temporary 1000kW generator and 480V/13.8kV step-up transformer.

• Upgrade and program fifteen communication cards in existing facility ATS units.

• Provide all labor, materials, tools, equipment, transportation, licenses, certificates, insurance, and temporary protection.

• Submit an approved cost-loaded, Critical Path Method (CPM) construction schedule prior to commencement.

• Comply with safety and environmental record requirements, including OSHA and EPA violation history and Experience Modification Rate (EMR).

• Adhere to Buy American requirements for construction materials.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 430 calendar days after receipt of Notice to Proceed.

• Offers are due by 1:00 PM CST on March 17, 2026.

• Bid opening will be held in-person at the Great Lakes Acquisition Center (GLAC) in Milwaukee, WI on March 17, 2026, at 1:00 PM CST.

• Award will be made to the responsible bidder submitting the lowest responsive bid.

• Questions regarding the solicitation must be submitted in writing to Donita Grace no later than 3:00 PM local time on Friday, February 20, 2026.

• A site visit will be held on Thursday, February 12, 2026, at 10:00 AM CST at the Oscar G Johnson VAMC.

• This procurement is being solicited as full and open competition.

• Contractors MUST acknowledge VAAR 852.219-75 (Limitations on Subcontracting - Certificate of Compliance for Construction) by signing and submitting with their bid/proposal. Failure to do so will result in a non-responsive bid.

• All bidders are responsible for monitoring and downloading any amendments from SAM.gov.

• A bid guarantee of not less than 20% of the bid price (not to exceed $200,000) is required.

• Performance and Payment Bonds are required upon award.

• The solicitation documents are available electronically at https://sam.gov/content/home.

• Attached documents include Bid Drawings, Bid Specifications, Final SOW, Wage Rate, and Joint Venture Agreement.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates and fringes applicable to building construction projects in Dickinson County, Michigan. It serves as a reference for prevailing wages that must be paid on federal or federally funded construction contracts in the specified area.

• Lists various construction trades (e.g., Asbestos Worker, Boilermaker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Pipefitter, Roofer, Sheet Metal Worker, Glazier).
• Provides the prevailing hourly "Rates" and "Fringes" for each trade.
• Includes effective dates for the listed rates.
• Details classifications for Power Equipment Operators and their associated rates.
• Notes that Executive Order 13706 (Establishing Paid Sick Leave for Federal Contractors) applies to contracts awarded on or after January 1, 2017.
• Mentions Executive Order 13658, which sets a minimum wage for federal contractors, and its applicability to contracts awarded between January 1, 2015, and January 29, 2022.
• Explains union rate identifiers and the process for wage determination appeals.

Bidders must use this document to understand the minimum wage requirements for various labor categories on the project. This information is crucial for accurately estimating labor costs and ensuring compliance with federal labor standards when preparing proposals or bids.

Statement of Work (SOW) / Performance Work Statement (PWS)

To upgrade the control system for three (3) Cummins 1250kW diesel powered generators at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI.

• Install modernized PCC3.3 Controllers at each generator.
• Replace legacy Digital Master Controller (DMC) with Cummins’ modern DMC 8000.
• Install new control wiring to the MV switchgear.
• Provide a temporary 1000kW minimum 480V generator and a 480V/13.8kV step-up transformer to maintain backup power.
• Upgrade and program fifteen (15) communication cards in existing facility ATS units for operation with the DMC8000 V3.3 software.
• Furnish all labor, superintendence, materials, tools, equipment, transportation, licenses, certificates, insurance, temporary protection, and other required items.

430 calendar days from the Notice to Proceed (NTP).

• Contractor must provide a temporary generator and transformer to ensure continuous backup power.
• Project Specifications, Project Drawings, and Infection Control Requirements are attached and must be followed.

Other / Unclassified

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition (SAT) for the Department of Veterans Affairs, VISN 12, Oscar G. Johnson VA Medical Center. It pertains to Project 585-25-103 - Upgrade Facility Generator Controls Construction.

The J&A explains the need to procure Cummins brand name generator controls systems, associated hardware, software, and network communication cards. This is required to ensure proper operation and compliance with healthcare facility requirements for the facility's existing Cummins generators. The justification states that other brands cannot communicate with the existing generators, and replacing the generators entirely would be significantly more expensive (over $15M). The document details market research efforts, including sources sought notices, to identify potential vendors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB). While several vendors were contacted, only Critical Wave Energy Solutions, an authorized Cummins dealer, demonstrated the necessary qualifications for the proprietary Cummins components and software. The rest of the project will be solicited as full and open competition.

Solicitation / RFP / RFQ

This document is a Project Manual for "Upgrade Facility Generator Controls" at the Oscar G. Johnson VA Medical Center in Iron Mountain, Michigan (VA Project No. 585-25-103). It is issued for bid documents and dated November 1, 2025.

This project involves:

• Removal of existing 13,800V generator paralleling equipment and software.

• Replacement with Cummins DMC 8000 v3.3 system, including rewiring of existing and new controls.

• Replacement of 15 communications cards in existing automatic transfer switches with new Cummins UL listed network cards.

• Moving, adding, and modifying existing small electrical and mechanical equipment in the electrical control room.

• Testing and certification of existing systems.

• The project duration is limited to 90 calendar days for Phase 0 (Submittals, including schedule) and 340 calendar days for Phase 1 (Equipment lead time, Demolition, and Construction).

• Work is to be performed between October and April to minimize electrical load.

• Bidders are instructed to visit the site to verify existing conditions prior to submitting bids.

• Drawings and contract documents can be obtained from the solicitation posting website.

Not specified in this document.

• The document includes detailed specifications for various aspects of the project, including General Conditions, Demolition, HVAC, Electrical installations, Safety Requirements, Quality Control, Construction Waste Management, and more.
• Specific sections cover requirements for electrical installations, grounding and bonding, raceway and boxes, generator paralleling controls, engine generators, wiring devices, and more.

Forms / Attachments / Pricing Sheets

This document contains bid drawings for the "Upgrade Facility Generator Controls" project at the Oscar G. Johnson VA Medical Center. It provides visual representations and details necessary for bidders to understand the scope and requirements of the project.

• Sheet Index: Lists all included drawings (Cover Sheet & Legends, HVAC, Electrical Demolition, Electrical Power & Systems, Basement & First Floor Plans).
• General Notes: Outlines important construction procedures, verification requirements, and safety protocols.
• Symbols: Defines the graphical representations used in the electrical drawings.
• Electrical/Mechanical Plans: Detailed layouts showing existing and proposed electrical and mechanical systems, including demolition and new work.
• Keyed Notes: Specific instructions and clarifications related to particular areas or components within the drawings.
• Riser Diagrams: Illustrates the pathways and connections for control, power, and data cables.
• Cable Schedule: Details the types and quantities of cables required.
• ATS Schedule: Lists Automatic Transfer Switches with their respective ratings.
• Scope of Work Summary: Provides an overview of the project, including hardware and software upgrades to the existing generator paralleling system, replacement of conductors, and integration with building automation systems.
• Sequence of Events: Outlines the phased approach for the upgrade, including temporary power provisions, upgrade timelines for individual generators, and final system testing.

These drawings are critical for bidders to accurately assess the project's scope, identify demolition and new installation requirements, understand the existing infrastructure, and develop a comprehensive bid. They detail the specific locations for new equipment, routing of conduits and cables, and the sequence of operations for the generator control system upgrade. Bidders must carefully review these drawings to ensure their proposals meet all technical and logistical requirements.

Solicitation / RFP / RFQ

This solicitation is for the construction project to Upgrade Facility Generator Controls at the Oscar G Johnson VA Medical Center in Iron Mountain, Michigan. The project involves upgrading the control system for three (3) Cummins 1250kW diesel powered generators.

• Installation of modernized PCC3.3 Controllers at each generator.

• Replacement of legacy Digital Master Controller (DMC) with Cummins’ modern DMC 8000.

• Installation of new control wiring to the MV switchgear.

• Provision of a temporary 480V generator (1000kW minimum) and 480V/13.8kV step-up transformer to maintain backup power.

• Upgrade and programming of fifteen (15) communication cards in existing facility ATS units for DMC8000 V3.3 software compatibility.

• Period of Performance: 430 calendar days after Notice to Proceed (NTP).

• Estimated construction magnitude: Between $1,000,000 and $2,000,000.

• Solicitation, specifications, and drawings will be posted on SAM.gov on or about February 4, 2026.

• Response Date/Time/Zone: March 24, 2026, 1:00 pm CENTRAL TIME, CHICAGO, USA.

• A pre-bid site conference and walk-through are tentatively scheduled for the week of February 12, 2026.

• Vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

• This solicitation will be UNRESTRICTED – Full and Open Competition.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a size standard of $19M.

• Contact Specialist: Donita Grace at Donita.grace@va.gov or 414-844-4860.

Solicitation / RFP / RFQ

This is a Sources Sought notice for the "Upgrade Facility Generator Controls Construction Project 585-25-103" at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI. The Department of Veterans Affairs is seeking to determine the availability of qualified contractors for this project, which involves upgrading the control systems for three existing Cummins 1250kW diesel generators. The government is considering a sole-source acquisition for proprietary Cummins components and software due to the critical nature of the Emergency Power Standby System (EPSS) and its integration with Joint Commission reporting requirements. The existing generator controls are no longer supported by Cummins, posing a risk to facility operations.

• Installation of modernized PCC3.3 Controllers and Cummins DMC 8000 controllers.

• Replacement of legacy Digital Master Controller (DMC) with Cummins’ modern DMC 8000.

• Installation of new control wiring to MV switchgear.

• Provision and operation of a temporary 480V generator (minimum 1000kW) and 480V/13.8kV step-up transformer to maintain backup power.

• Upgrade and programming of fifteen (15) communication cards in existing facility ATS units.

• Ensuring compliance with NFPA 99 and 110 standards.

• Product Service Code: Z1DA

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors, size standard $19 million)

• Period of Performance: 430 calendar days from Notice to Proceed.

• Set-Aside: VSA (Veteran Service-Disabled Owned Small Business)

• This is NOT a Request for Proposals; it is a market research tool.

• Interested sources must submit company information, business status, construction background (especially in hospital electrical systems), project details, and business size information.

• Submissions should not exceed 8 pages in a single .pdf or Word document.

• Response Deadline: December 18, 2025, 12:00 pm Central Time, Chicago, USA.

• Submission Method: Email to Donita.grace@va.gov.

• The opportunity is set-aside for VSA (Veteran Service-Disabled Owned Small Business).

• Specific subcontracting limitations and requirements for VOSB/SDVOSB prime contractors are detailed, referencing VAAR 852.219-73.

• The government will not pay for any information solicited or delivered.

• The contracting office is located in Milwaukee, WI (ZIP 53214-1476).

• Place of Performance: Oscar G Johnson VA Medical Center, Iron Mountain, MI.

Solicitation / RFP / RFQ

This document is a Sources Sought notice, serving as market research to determine the availability of qualified contractors for the Upgrade Facility Generator Controls Construction Project (585-23-103) at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI. The project involves upgrading the control systems for three existing Cummins 1250kW diesel generators due to the obsolescence of the current control system, which is no longer supported by the manufacturer. This upgrade is critical for maintaining backup power and for generating required Joint Commission reports.

• Installation of modernized PCC3.3 Controllers and Cummins DMC 8000 controllers for each generator.

• Replacement of legacy Digital Master Controller (DMC) with Cummins’ modern DMC 8000.

• Installation of new control wiring to the MV switchgear.

• Temporary 1000kW minimum 480V generator and 480V/13.8kV step-up transformer to maintain power during the upgrade.

• Upgrade and programming of fifteen (15) communication cards in existing facility ATS units.

• Ensuring compliance with NFPA 99 and 110 standards.

• Period of Performance: 430 calendar days from the Notice to Proceed (NTP).

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Small Business Size Standard: $19 million.

• Potential set-aside for SBA Verified Small Business.

• This is NOT a Request for Proposals (RFP). It is a market research tool.

• Interested sources must submit company information, business status, experience details, and size information.

• Submissions are limited to eight (8) pages in a single .pdf or Word document.

• Responses are due via email to Donita.grace@va.gov no later than December 9, 2025, 3:00 pm Central Time.

• The solicitation may be set-aside for an SBA Verified Small Business.

• Specific subcontracting limitations and requirements for small businesses will apply if set-aside.

• The government is seeking sole-source approval for Cummins proprietary components and software.

• The government will not pay for any information solicited or delivered.

• The contracting office is located in Milwaukee, WI (ZIP 53214-1476).

Solicitation / RFP / RFQ

This document is a Sources Sought notice for the "Upgrade Facility Generator Controls Construction Project 585-25-103" at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI. The VA intends to seek sole-source approval for Cummins proprietary components and software to replace existing, unsupported generator control systems. The current controls are critical for monitoring power, providing emergency backup power (EPSS), and generating required Joint Commission reports. The project involves upgrading control systems for three (3) Cummins 1250kW diesel generators.

• Installation of modernized PCC3.3 Controllers.

• Replacement of legacy Digital Master Controller (DMC) with Cummins' modern DMC 8000.

• Installation of new control wiring to MV switchgear.

• Provision and operation of a temporary 1000kW minimum 480V generator and 480V/13.8kV step-up transformer to maintain backup power.

• Upgrade and programming of fifteen (15) communication cards in existing facility ATS units.

• Use of Cummins proprietary components and software (e.g., Cummins Power Group – Digital Master Control 8000 enclosure, DMC 8000 Version 3.3 system network controls software, DMC 8000 Version 3.3 generator controllers with cabinets, Cummins Automatic Transfer Switch network communication cards).

• Compliance with NFPA 99 and 110 standards.

• Period of Performance: 430 calendar days from Notice to Proceed.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors), with a small business size standard of $19 million.

• This is a market research tool, not a Request for Proposals (RFP).

• Interested sources must submit company information, business status, construction background (especially hospital electrical experience), project details, and business size information.

• Submissions are limited to eight (8) pages in a single .pdf or Word document.

• Responses are due via email to Donita.grace@va.gov no later than December 1, 2025, 3:00 pm Central Time.

• The opportunity is currently indicated as a Set-Aside for SDVOSB (Service-Disabled Veteran Owned Small Business).

• Specific subcontracting limitations and requirements for SDVOSB prime contractors and subcontractors are detailed, referencing VAAR 852.219-73 and 13 CFR 125.6.

• The government is seeking to determine the availability of qualified contractors before deciding on the acquisition method.

• The government will not pay for any information solicited or delivered.