Z1DA--Upgrade Locksmith Security 583-26-503

Amendment / Modification

This amendment provides clarifications to the original solicitation (36C25026Q0295).

• Clarification on Door Programming: The overall control system for the doors is the Medeco XT system. The VA locksmith will be responsible for programming the doors.
• Clarification on Access Control Boards: It is unclear if there is sufficient room on an existing access control board or if a new one is required. Contractors should assume they will be responsible for providing a new controller if needed.

This amendment addresses specific questions related to the scope of work concerning door programming and access control hardware.

No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. Bidders should incorporate these clarifications into their understanding of the requirements.

Form / Attachment / Pricing Sheet

This document appears to be a floor plan or architectural drawing, likely an attachment to a larger solicitation or project description. It details room layouts, dimensions, and labels for specific areas within a facility.

• Room labels and identification numbers (e.g., C-B009 VOC REHAB 377.962, CB-009A 121.309).
• Room dimensions (e.g., 13'-6", 26'-8", 13'-10").
• Labels for specific areas like "AREA WAY" and "LOCK SMITH PROJECT".
• Building or common area identifiers (e.g., CB-42 COMMON 749.874).
• Partial label for "ENGINEERING 11.".

This drawing provides critical spatial information for any bidder involved in construction, renovation, or facility management related to the "C-B009 VOC REHAB" or "CB-009A" areas, or the "LOCK SMITH PROJECT". It is essential for understanding the scope of work, estimating material and labor needs, and planning site logistics.

Other / Unclassified

This document is an image file (IMG_0005.jpeg) containing a close-up view of an outdoor drainage grate with some snow and ice accumulation. It appears to be a photograph of a physical location rather than a procurement-related document.

This document is not relevant to potential bidders as it does not contain any information related to a SAM.gov opportunity, such as solicitations, SOWs, PWSs, amendments, or forms. It does not provide details on requirements, deadlines, or evaluation criteria.

Amendment / Modification

This amendment (0002) to solicitation 36C25026Q0295 provides responses to vendor questions and includes a site visit sign-in sheet.

Specifically, it addresses the following:

• Site Visit Sign-in: The amendment is intended to provide the site visit sign-in information.

• Responses to RFIs: Answers to vendor questions are provided.

  • Question 1 (SSHO Requirement): For projects under $25,000, the Site Superintendent may serve as the SSHO (Site Safety and Health Officer), allowing for "dual hatting." This addresses concerns about the cost of a separate SSHO.
  • Question 2 (Floor Plan & Area Way): A floor plan sketch for areas C-B009 and C-B021 has been attached. "Area way steel grating" refers to the metal grille covering the top of the area way. Partial photos of these areas are also attached.

• The amendment provides clarifications and attachments relevant to the solicitation, potentially impacting bidder understanding of requirements and site conditions.

• No changes to the offer receipt deadline or submission requirements are indicated in this amendment. Bidders should review the provided RFI responses and attachments for updated information relevant to their proposals.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site walk for Project #583-26-503, "Update Locksmith Security." It records the names of personnel who attended, their company affiliations, cell phone numbers, and email addresses.

This document provides contact information for companies that attended the site walk. This may be useful for bidders to identify potential competitors or collaborators, or for the government to follow up with attendees regarding the opportunity.

Other / Unclassified

This document is an image showing a metal grate with some snow on it, adjacent to a concrete surface. The concrete has the words "CONFINED SPACE" stenciled onto it. There is also a person's shoe visible in the lower right corner.

This image does not contain information typically found in SAM.gov procurement documents such as solicitations, SOWs, or amendments. It appears to be a photograph of a physical location, possibly related to safety signage or environmental conditions. It does not provide details relevant to bidding on an opportunity.

Other / Unclassified

This document is a "General Decision Number" (GDN) for Indiana, specifically for "Building Construction" (excluding single-family homes and apartments up to four stories). It provides prevailing wage rates and fringe benefits for various construction trades across different counties in Indiana. The document is updated periodically, with the "General Decision Number" being IN20260002 and a "Superseded General Decision Number" of IN20250002.

This document is crucial for any bidder on a construction project in Indiana that falls under the "Building Construction" category. It details the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on the project, as determined by the U.S. Department of Labor. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal labor standards. The document is organized by trade (e.g., Asbestos Worker, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Engineer, Ironworker, Laborer, Painter, Plasterer, Plumber, Roofer, Sprinkler Fitter, Sheet Metal Worker, Truck Driver, Welder) and specifies rates for different counties or regions within Indiana. It also includes important footnotes regarding paid holidays and fringe benefits, as well as information on Executive Orders related to paid sick leave and minimum wage for federal contractors.

Amendment / Modification

This amendment is issued to provide an attachment that was not included with the initial posting due to an upload error. The updated ATTACHMENT V- WD is now available.

Attachment V- WD

No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. Bidders should ensure they have the correct version of Attachment V- WD.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Locksmith Security" project at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The contractor will provide complete construction services, including labor, materials, equipment, and supervision, to upgrade security and access devices in Rooms C-B009 & C-B009A.

• Provision and installation of specific security and access devices (e.g., electrified mortise lock, electric hinge, door switch, proximity-enabled card reader).

• Installation of VA-provided electronic devices (keypad, motion detector, siren/alarm).

• Provision and installation of all necessary conduit, cabling, and terminations.

• Comprehensive testing of all installed devices.

• Compliance with applicable regulations, codes, standards, and specifications (VA, OSHA, NIST).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 60 calendar days from receipt of Notice to Proceed.

• Magnitude of Construction: Estimated less than $25,000.00.

• NAICS Code: 236220, with a size standard of $45 million.

• Quotes will be accepted via email only, sent to stacie.hill@va.gov.

• Deadline for RFIs: Close of business 3/13/2026.

• Offer submission deadline: 03-31-2026 at 10:00 EDT.

• Offer acceptance period: 120 calendar days.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Only quotes from VA-certified SDVOSBs listed on the SBA's Small Business Search at the time of quote submission and prior to award will be eligible.

• An organized site visit is scheduled for 3/5/2026 at 1pm.

• Offerors must acknowledge any amendments issued.

• Offerors must submit a completed and signed copy of VAAR clause 852.219-75 (VA NOTICE OF LIMITATIONS ON SUBCONTRACTING).

• System for Award Management (SAM) registration is required.

Form / Attachment / Pricing Sheet

This document is ATTACHMENT 852.219-75, the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. Failure to include a fully and properly completed certification with the offer will result in the offer being rejected and deemed ineligible for evaluation and award.

• Offeror's Name: Must match the legal name registered in SAM.gov.
• Printed Name and Title of Signee: Name and job title of the person signing.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must be the signee's complete business name and address registered in SAM.gov.

This is a mandatory submission. Bidders must complete and return this certification with their offer. Incomplete or incorrect information will lead to disqualification. The document specifies subcontracting limitations based on the type of contract (Services, General Construction, or Special Trade Construction) and requires acknowledgment of potential penalties for false certifications.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form. It is used to solicit questions and information from potential vendors regarding an opportunity.

• Fields for Project Number, Project Title, and Project Location.
• Instructions for submitting questions, emphasizing the need to reference specific solicitation sections or drawing numbers.
• Contact information for Stacie Hill, Contract Specialist at the Department of Veterans Affairs.
• Fields for RFI Number, Date, Specification/Drawing Reference, and Reply Needed By.
• A section for "Information Needed" where vendors can detail their questions.
• A "Reply" section stating that RFIs will be answered via amendment(s).
• Fields for "Reply From," "Attachments," "Date," and "Copy To."

This form provides the official channel and instructions for vendors to submit questions or request clarifications about the opportunity. It also specifies that all replies to RFIs will be provided through amendments, which bidders must monitor. The contact information for the Contract Specialist is provided for direct communication regarding questions.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT VI - Specifications-Complete.pdf", appears to be a comprehensive set of specifications for a "Update Locksmith Security" project, dated February 2026. It details various requirements for the project, including general requirements, project schedules, safety requirements, reference standards, construction waste management, sustainable construction, firestopping, joint sealants, and specific requirements for electrical installations, low voltage systems, raceways and boxes, grounding and bonding for communication systems, structured cabling, common work results for electronic safety and security, physical access control systems, security access detection, intrusion detection systems, video surveillance, and electronic personal protection systems.

• General Requirements: Covers project schedules, safety, reference standards, waste management, and sustainable construction practices.
• Electrical Systems: Details requirements for electrical installations, low voltage systems, raceways, boxes, grounding, bonding, and conductors/cables for electronic safety and security.
• Security Systems: Includes specifications for physical access control, security access detection, intrusion detection, video surveillance, and electronic personal protection systems.
• Firestopping and Joint Sealants: Outlines requirements for firestopping and joint sealant applications.

This document is crucial for bidders as it outlines the technical specifications and requirements for the "Update Locksmith Security" project. Potential bidders must thoroughly review these specifications to understand the scope of work, materials, installation methods, safety protocols, and quality assurance measures required to submit a compliant and competitive proposal. It details the expected standards for electrical, security, and firestopping systems, among others, which will directly impact the proposed solution and pricing.

Form / Attachment / Pricing Sheet

This document is a "Single Source Determination and Findings" for noncommercial acquisitions, justifying a sole-source award. It outlines the need for specific equipment and services.

• Agency: Department of Veterans Affairs, Network Contracting Office (NCO) 10.
• Contracting Activity: Richard L. Roudebush VA Medical Center, Indianapolis, IN.
• Requirement: Provision, installation, and testing of security and access devices in Rooms C-B009 & C-B009A.
• Specific Item: George Risk Industries 195-12W, SW Set, ¼” DPDT Door Switch for entrance door C-B009.
• Authority: FAR 13.101(b).
• Justification for Single Source: The specified equipment is standard throughout the facility, ensuring compatibility with existing systems.
• Revision: 02
• Effective Date: 12/30/2025

This document indicates that the government intends to award a contract on a single-source basis for specific security and access devices. Bidders interested in this type of equipment or service should note the justification and the specific brand name item identified. It may inform potential bidders about the government's rationale for a sole-source award and the specific technical requirements.

Other / Unclassified

This document is a "Single Source Determination and Findings" for noncommercial acquisitions by the Department of Veterans Affairs, Network Contracting Office (NCO) 10. It outlines the requirement for the provision, installation, and testing of security and access devices, specifically "One Best" brand electrified mortise locks (model 45HW7TDEU15J626), for Rooms C-B009 & C-B009A at the Richard L. Roudebush VA Medical Center. The authority cited for this single-source award is FAR 13.101(b).

This document is relevant to potential bidders as it indicates a single-source procurement for specific security hardware. It details the exact brand name and model required, the location of installation, and the contracting activity responsible. Bidders interested in supplying similar equipment or services should note this determination and the specific requirements outlined, as it may inform future opportunities or indicate a preference for specific manufacturers or compatible systems.

Other / Unclassified

This document is a "Single Source Determination and Findings under Simplified Procedures for Noncommercial Acquisitions" for the Department of Veterans Affairs, Network Contracting Office (NCO) 10. It outlines the justification for a single-source award for the provision, installation, and testing of security and access devices at the Richard L. Roudebush VA Medical Center in Indianapolis, IN.

This document specifies a requirement for one electric hinge, specifically the Stanley Door Hardware, CEFBB179-58 4-1/2” x 4-1/2”, 26D. The contractor is to provide and install this item in the entrance door to Room C-B009. The rationale for a single source award is that these are standard equipment items used throughout the facility, ensuring compatibility with existing connecting systems. The authority cited is FAR 13.101(b). The document also notes Revision 02, an Effective Date of 12/30/2025, and an Acquisition Plan Action ID of 36C250-26-AP-2172.

Other / Unclassified

This document is a "Single Source Determination and Findings" for noncommercial acquisitions by the Department of Veterans Affairs, Network Contracting Office (NCO) 10. It outlines the justification for awarding a contract on a single-source basis.

This document is relevant to potential bidders as it explains the government's intent to procure specific services on a sole-source basis. It details:

• Agency and Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 10, and Richard L. Roudebush VA Medical Center.
• Services Needed: Provision, installation, and testing of security and access devices in Rooms C-B009 & C-B009A at the RLR VA Medical Center.
• Specific Item: AC-HID Signo PIV 40, Proximity Enabled; HDX; 200Bit FASC-N with UUID 128 BIT fallback.
• Authority: FAR 13.101(b).
• Rationale for Single Source: The equipment items are standard throughout the facility, ensuring compatibility with existing systems.

This information helps potential vendors understand why a competitive solicitation may not be issued and the specific nature of the requirement.

Solicitation / RFP / RFQ

This is a presolicitation notice for the "Upgrade Locksmith Security 583-26-503" requirement at the Richard L. Roudebush VA Medical Center (RLR VA Medical Center). The government intends to procure the provision, installation, and testing of security and access devices in Rooms C-B009 & C-B009A.

• The contractor shall furnish all supervision, labor, tools, transportation, miscellaneous materials, supplies, equipment, and licenses necessary for the completion of the work.

• Services must comply with all applicable regulations, codes, standards, and specifications, including VA, OSHA, and NIST requirements.

• The VA will provide some specific devices; the contractor will provide all other materials and activities such as conduit, cabling, terminations, and testing.

• Definitization of equitable adjustments will follow FAR 52.243-5 (DEVIATION JUL 2025) and VAAR 852.243-70.

• Not specified in this presolicitation notice.

• All responsible sources may submit a quotation, which will be considered.

• The government intends to issue a solicitation around February 23, 2026.

• This requirement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSB/VOSB and listed in the SBA certification database at the time of quote submission and award.

• Joint ventures are eligible if they meet specific requirements (13 CFR part 128).

• Compliance with the nonmanufacturer rule and limitations on subcontracting is required for SDVOSB/VOSB set-aside contracts above the micro-purchase threshold.

• This document is a presolicitation notice, not the official solicitation.

• Product Service Code: Z1DA

• NAICS Code: 236220

• Place of Performance: Richard L. Roudebush VAMC, Indianapolis, IN 46202

• Contracting Office ZIP Code: 45409-1337

• Point of Contact: Stacie Hill, Contract Specialist (stacie.hill@va.gov)