Z1LB--550-26-205 Pavement Maintenance and Repair and Striping

Amendment / Modification

This amendment (0003) to Solicitation 36C25226B0021 modifies the original solicitation as follows:

• Extended Bid Receipt Date and Time: The deadline for submitting offers has been extended from May 20, 2026, to May 28, 2026, at 12:00 PM Central Standard Time (CST).
• Clarification on Submission Method: Only in-person hard copy and mailed bid submissions will be accepted. Email bid submissions will not be considered.
• Bid Opening Location and Procedure: The bid opening will be held in-person at the Great Lakes Acquisition Center (GLAC) in Milwaukee, WI. Contractors must check in at the front desk and will be escorted to a designated area. Arriving prior to the bid opening time is the contractor's responsibility, as the opening will commence promptly.

• The "HOUR & DATE for Receipt of Offers" has been updated.

• Submission instructions regarding method (in-person/mail only) and location have been clarified.

• The deadline for offer submission is extended to May 28, 2026, 12:00 PM CST.

• Bidders must ensure their submissions are made via mail or in-person delivery to the specified GLAC address. Email submissions are not permitted.

Amendment / Modification

This amendment (0002) to solicitation 36C25226B0021 modifies the following:

• RFI Deadline Extension: The deadline for submitting Requests for Information (RFIs) has been extended to May 5, 2026, at 3:00 PM CST.

This amendment specifically impacts the RFI submission deadline.

The RFI deadline has been extended. The bid opening date and time remain unchanged: May 20, 2026, at 1:00 PM CST.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Project # 550-26-205, Pavement Maintenance and Repair and Striping, under Solicitation # 36C25226B0021. It records the names, companies, email addresses, and phone numbers of attendees.

• Date of Site Visit: April 15, 2026
• Attendees:
  • Andrew Butts (VAIHCS)
  • Troy Drewmon (Schamburg Const.)
  • Eric McNeff (McGill Construction)
  • Austin Krueger (Panacea Construction Group)
  • Todd Roberts (Midwest Asphalt Co.)
  • Ken Dunbar ()
  • Scot Brian (Open Road Paving)

This document provides contact information for individuals and companies who attended the site visit. This information may be useful for networking, understanding the competitive landscape, or identifying potential partners or subcontractors. It also confirms attendance at a mandatory or recommended site visit, which is often a prerequisite for bidding on opportunities.

Form / Attachment / Pricing Sheet

This document is a parking map for the VA Danville campus, dated April 2025. It visually represents parking availability and areas within the facility.

• The map outlines the VA Danville campus boundaries.
• Different colors indicate parking status: green likely represents available parking, and red may indicate restricted or unavailable areas.
• Key locations are labeled, including:
  • 65 Unit Apartment
  • Danville Area Community College (DACC)
  • National Cemetery
• Roads and building footprints are also depicted.

This map is relevant for bidders to understand the physical layout of the VA Danville campus, particularly regarding access and parking. It may be important for site visits, logistical planning, or understanding the operational environment if the opportunity involves on-site work or access to the facility.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C25226B0021 for Project 550-26-205, Pavement Maintenance and Repair and Striping.

Key changes include:

• Publication of Danville Maser Site Parking Map: Attachment 1 provides a parking map for the Danville Maser Site.

• Publication of Site Visit Sign-in Sheet: Attachment 2 provides the sign-in sheet from the site visit.

• Extension of Bid Due Date and Time: The deadline for receipt of offers has been extended to May 20, 2026, at 1:00 PM Central Standard Time (CST).

• Bid Opening: The bid opening will now occur on May 20, 2026, at 1:00 PM CST.

• The hour and date for receipt of offers has been extended.

• Bidders must submit offers by the new deadline of May 20, 2026, at 1:00 PM CST.

• Only in-person hard copy and mailed bid submissions will be accepted. Email submissions will not be considered.

• Bid opening remains an in-person event at the Great Lakes Acquisition Center (GLAC) in Milwaukee, WI. Contractors must arrive prior to the bid opening time.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Illinois, issued by the U.S. Department of Labor. It specifies prevailing wage rates and fringe benefits for various trades across numerous counties in Illinois.

• General Decision Number: IL20260002
• State: Illinois
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories)
• Counties Covered: A comprehensive list of Illinois counties is provided.
• Trades Covered: Includes rates for various trades such as Asbestos Workers/Insulator, Asbestos Worker/Insulator, Fire Stop Technician, Hazardous Material Handler, Boiler Maker, Bricklayer, Caulker, Cleaner, Marble Setter, Carpenter/Lather, Piledriver, Millwright, Electrician, Electrical Low Voltage Wiring Installer, Elevator Mechanic, Power Equipment Operator, Truck Driver, Welder, and Laborer (including Asbestos Abatement Worker).
• Modification History: Lists publication dates for modifications 0 through 3.

This document is crucial for bidders to understand the labor costs associated with construction projects in the specified counties. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on federal or federally funded construction projects, ensuring compliance with labor standards and fair competition.

Form / Attachment / Pricing Sheet

This document contains the "BID DOCUMENTS - SPECIFICATIONS" for "Pavement Sealing" for Project No. 550-26-205 at the VA Illiana Health Care System (VAIHCS) in Danville, IL. It details the technical requirements and standards for the project.

• Table of Contents: Outlines the various sections and divisions of the specifications, including General Requirements, Exterior Improvements (Asphalt Paving, Pavement Markings), and various administrative and procedural sections.
• General Requirements (Division 01): Covers a wide range of project management aspects including general intention, statement of bid items, specifications and drawings, administrative working hours, construction security, safety and health requirements, environmental protection, fire safety, operations and storage, infection prevention, and more.
• Specific Work Sections: Includes detailed specifications for "Asphalt Paving" (Section 32 12 16) and "Pavement Markings" (Section 32 17 23).
• Appendices and Standards: References numerous applicable publications, standards (ASTM, NFPA, OSHA, etc.), and federal specifications.

This document is crucial for bidders as it outlines the comprehensive technical requirements, materials, installation procedures, safety protocols, and quality control measures for the pavement sealing project. Bidders must thoroughly review these specifications to understand the scope of work, material compliance, safety obligations, and execution standards to prepare an accurate and compliant bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

To reseal, resurface, and restripe all applicable lines on roads and walking paths at the VA Illiana Health Care System to ensure safe travel and pedestrian crossing.

• Base Bid Tasks:
  • Fill cracks and small defects on approximately 243,647 sq ft of road surfaces with approved asphalt crack sealer.
  • Paint road markings using approved asphalt paint after sealant application. Stripe colors to be determined.
  • Resurface approximately 307,580 sq ft of parking lots by milling 2 inches and applying new asphalt, ensuring proper drainage and matching existing markings unless otherwise directed.
  • Fill cracks and small defects on approximately 34,175.56 sq ft of parking lots with approved asphalt crack sealer, matching existing stripes unless otherwise directed.
• Traffic Control: Contractor is responsible for directing traffic while road work is occurring.

210 Calendar Days after issuance of Notice to Proceed.

• Coordination: Direct coordination with VA Illiana Health Care System (VAIHCS) Facility Management Service is required prior to commencing work. Primary point of contact: Andrew Butts at (447) 792-8493.

• Records Management: Contractor must comply with all applicable records management laws and regulations, including NARA policies and the Federal Records Act. All records created for Government use are Federal records. Contractor must maintain records, prevent unauthorized destruction, and report any incidents. Records must be managed according to Federal law, and electronic records must have sufficient technical documentation. Contractor shall not remove material from Government facilities without express written permission. Records no longer required shall be returned to VA Illiana control.

• Subcontracting: Contractor must obtain Contracting Officer approval before engaging subcontractors that require disclosure of contract-generated information. Subcontractors must abide by Government and VA Illiana guidance for protecting sensitive information.

• IT Equipment: Only Government IT equipment tied to the contract and in accordance with VA policy may be used.

• Data Ownership: VA Illiana owns all data and records produced. The U.S. Government has unlimited rights to use, dispose of, or disclose such data.

• Training: Contractor employees must complete VA Illiana-provided records management training, including initial and refresher training. The contractor is responsible for confirming training completion.

• Flow Down to Subcontractors: Contractor must incorporate these requirements into all subcontracts and require written acknowledgment. Subcontractor violations are attributed to the prime contractor.

• Certification and Accreditation requirements and Security Accreditation Package are not required for this contract.

Solicitation

This solicitation is for Pavement Maintenance and Repair and Striping (Project 550-26-205) at the VA Illiana Healthcare System in Danville, IL. The contractor will be responsible for furnishing all labor, materials, equipment, and supervision to complete the specified pavement work.

• General construction, alteration, resealing, resurfacing, and restriping of pavement areas as detailed in the Statement of Work and specifications.

• All work must be completed within 210 calendar days from the Notice to Proceed.

• Adherence to all applicable Federal, State, and local laws and regulations, including safety and health standards.

• Compliance with Buy American requirements for construction materials.

• Contract Type: Firm-Fixed-Price.

• Project Magnitude: Estimated between $500,000 and $1,000,000.

• Performance Period: 210 calendar days from Notice to Proceed.

• Offers are due by 1:00 PM CST on May 13, 2026.

• Sealed bids must be submitted in person or by mail to the Great Lakes Acquisition Center (GLAC) in Milwaukee, WI.

• Award will be made to the responsible bidder submitting the lowest responsive bid.

• A pre-bid conference is scheduled for April 15, 2026, at 11:30 AM CST at the VA Illiana Healthcare System.

• Questions regarding the solicitation must be submitted in writing to Amber Jendrzejek by April 22, 2026, 3:30 PM CST.

• This procurement is a 100% set-aside for CVE Verified Service-Disabled Veteran-Owned Small Business (SDVOSB) firms.

• Bidders must be certified SDVOSBs listed in the SBA certification database at the time of bid submission and award.

• Specific certifications and forms (e.g., VAAR 852.219-75) must be submitted with the bid.

• Contractors must acknowledge VAAR 852.219-75 by signing the certification and submitting it with their bid.

• All bidders are responsible for monitoring SAM.gov for amendments.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Pavement Maintenance and Repair and Striping (Project Number: 550-26-205) at the Veterans Affairs Illiana Healthcare System (VAIHCS) in Danville, IL. The government is procuring services for pavement repair and painting.

• Contractor must provide all tools, materials, components, labor, and supervision for pavement repair and painting.

• Services must comply with all applicable federal, state, and local codes and regulations, VA Codes, Standards, and Executive Orders, including VAIHCS Construction Safety Policy, VA Infection Control Policy, and site-specific requirements.

• A one-year parts and labor warranty is required from the date of acceptance.

• Work must be completed within 180 calendar days of receipt of a Notice to Proceed.

• Project Magnitude: Estimated between $500,000 and $1,000,000.

• NAICS Code: 237310 (Highway, Street, and Bridge Construction) with a size standard of $45.0 million.

• The solicitation, including drawings, plans, and specifications, will be issued on or about April 8, 2026.

• Bids are due on or about May 13, 2026, at 1:00 PM Central Time.

• Bidders are responsible for monitoring SAM.gov for amendments.

• A pre-bid site visit will be held; details will be in the solicitation package.

• This procurement is set-aside exclusively for Service-Disabled-Veteran-Owned-Small-Businesses (SDVOSB).

• Bidders must represent that they are an eligible SDVOSB, a small business under the assigned NAICS code, and verified in the SBA database at the time of bid submission and prior to award.

• Registration and current status in SAM.gov are required.

• This notice is for planning purposes only and is not a request for submittals.

• Contact: Amber Jendrzejek, Contract Specialist, Amber.Jendrzejek@va.gov, (414) 844-4887.