Z2DA--614-23-103 - Replace Old Roofing Buildings 1, 1A, 5 & 7

Amendment / Modification

This document is Amendment 0001 to solicitation 36C24926R0044. It provides answers to Request for Information (RFI) questions and includes Attachment 12, the Pre-bid Site Visit Attendance Sheet.

• Questions and Answers (provided in the document)
• Attachments (Attachment 12 added)

This amendment does not appear to change proposal deadlines or submission requirements, but bidders should review the Q&A for any clarifications that may impact their proposals.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Project 614-23-103, which involves replacing the old roofing on Buildings 1, 1A, 5, and 7 at the Lt Col Luke Weathers Jr VA Medical Center in Memphis, TN. It records the names, titles, companies, phone numbers, and email addresses of attendees.

• Date and time of the site visit: March 12, 2026, 10:00 AM CT.
• Project details: Project 614-23-103, "Replace Old Roofing on Buildings 1, 1A, 5 and 7."
• Location: Lt Col Luke Weathers Jr VA Medical Center, 116 N Pauline Street, Memphis, TN 38105.
• Attendees' information: Name, Title, Company, Phone Number, and Email.

This sign-in sheet provides a list of companies and individuals who attended the pre-bid site visit. This information can be valuable for bidders to identify potential competitors, partners, or subcontractors who have expressed interest in the opportunity by attending the site visit.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the detailed technical specifications for the replacement of roofing systems at Buildings 1, 1A, 5, and 7 of the Memphis VA Medical Center. The primary objective is to achieve quality roof restoration and replacement.

• Comprehensive Roof Replacement: Includes removal of existing roofing materials (membranes, flashings, insulation, underlayments, sheet metal) down to the structural deck.

• Substrate Preparation: Repair of damaged wood, metal, and concrete decking; extension of soil pipe vents.

• New Roofing Systems: Installation of modified bituminous membrane roofing and thermoplastic polyolefin (TPO) roofing, including insulation, cover boards, and associated flashings.

• Ancillary Components: Installation of manufactured copings, gutters, downspouts, roof hatches, roof hatch rail systems, roof pavers, and elastomeric joint sealants.

• Drainage & Carpentry: Replacement drain components, facility storm drainage, and rough carpentry (wood blocking, framing, sheathing).

• Unit Masonry: Construction of CMU masonry planters at Building 1A patio roofs.

• Warranties: Requires a full system 20-year NDL warranty from the roof system manufacturer (Modified Bituminous Membrane Roofing) and a 30-year manufacturer's warranty (TPO Roofing), plus a 5-year installer's warranty.

• Wind Uplift Resistance: New roof systems must meet specific wind uplift design pressures as per IBC 2018, ASCE 7-16, and FMG 1-49 data sheet requirements. Uplift Resistance Testing and Engineered Signed and Sealed Securement Calculations are mandatory.

• Safety & Health: Strict compliance with OSHA, EPA, State, and Local regulations, including detailed Accident Prevention Plan (APP), Activity Hazard Analyses (AHAs), construction security, infection control (Class II primary scope, with Class III/IV precautions for other areas), fire safety, electrical safety, fall protection, excavation/trenching, crane operations, confined space entry, welding/cutting, and ladders.

• Environmental Controls: Implementation of pollution control measures for air, water, and land resources, noise reduction, and a construction waste management plan targeting a minimum 50% diversion from landfills.

• Quality Assurance: Requires qualified installers (minimum 5 years experience for roofing, 2 years for roof hatches/rail systems), single-source responsibility for roofing systems, and manufacturer's field representative inspections.

• Location: Memphis VA Medical Center, 1030 Jefferson Avenue, Memphis, TN, 38104.

• Phasing: Work must be phased and coordinated to minimize disruption to the medical center's 24/7 operations.

• Asbestos Abatement: While not directly in scope, the document provides informational guidance. If hazardous materials are encountered, work must stop, and the Contracting Officer must be notified for formal inclusion in the scope.

• Security: Comprehensive security requirements for personnel, site access, document control, and motor vehicle restrictions, including unarmed guards after construction hours.

• Utility Services: Coordination with the VA for utility shutdowns and maintenance of existing services.

• Submittals: Extensive submittal requirements for product data, shop drawings, samples, project schedules (CPM), and various plans (APP, AHAP, Environmental Protection Plan, Warranty Management Plan).

• Unit Prices & Allowances: Bidders must provide unit prices for specific items and include a cash allowance in the Base Bid.

• Clean-up: Thorough clean-up of the site and affected areas, including debris removal and proper disposal.

Forms / Attachments / Pricing Sheets

This document contains detailed architectural drawings and specifications for the "Replace Roof Bldg 1, 1A, 5 & 7" project at the Memphis VA Medical Center. It outlines the scope of work, demolition plans, new roof assembly details, wind zone roof plans, and various construction details.

• Project Identification: Project #614-23-103, "Replace Roof Bldg 1, 1A, 5 & 7" at Memphis VA Medical Center.
• Drawings: Includes cover sheet, general information, demolition roof plans (AD-101 through AD-106), new roof plans (AS-101 through AS-106), wind zone roof plans (S-101 through S-106), and detailed roof construction drawings (AS-501 through AS-505).
• Scope of Work: Details the removal of existing roofing systems and installation of new roofing assemblies across multiple buildings.
• Technical Specifications: Includes information on roof assemblies, wind uplift pressures, demolition notes, construction notes, and specific details for various roof conditions (e.g., penetrations, edges, transitions).
• Deduct Alternates: Lists three deduct alternates for specific roof areas.

This document is critical for potential bidders as it provides the complete technical scope and design requirements for the roofing replacement project. It details the specific buildings, areas, materials, and construction methods required, enabling bidders to accurately estimate costs and assess their capability to perform the work.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial products and services to replace old roofing on Buildings 1, 1A, 5, and 7 at the Lt Col Luke Weathers Jr VA Medical Center in Memphis, TN. The project involves replacing roofing on specified buildings due to age, condition, and incomplete previous renovations. The estimated construction range is between $5,000,000 and $10,000,000.

• Replace old roofing on Buildings 1, 1A, 5, and 7.

• Ensure work is consistent with the facility's Green Environmental Management System (GEMS).

• All on-site personnel must complete yearly EPA-sponsored environmental training.

• Workers must complete VA Privacy Training after award.

• Contractors must enroll in E-Verify within 30 days of award.

• Solicitation Number: 36C24926R0044

• NAICS Code: 238160 (Roofing Contractor)

• Small Business Size Standard: $19M

• Product/Service Code: Z2DA (Repair or Alteration of Hospitals and Infirmaries)

• Wage Determination: Shelby County Building TN20260200 dated 01022026 is applicable.

• Response Date/Time: 04-03-2026 1:00 PM Central Time.

• Proposals must be submitted electronically via email to jen.jamieson@va.gov and jeannette.morphew@va.gov.

• Evaluation will be Lowest Price Technically Acceptable (LPTA).

• Technical and Price proposals must be submitted as separate attachments.

• Required submission documents include SF1442, acknowledgment of amendments, completed Price/Cost Schedule, Representations and Certifications, Contractor Experience Modification Rate (EMR) Certification, and SF24 Bid Bond.

• Key evaluation factors include Relevant Construction Experience, Key Personnel Experience, and Past Performance.

• This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be listed and viewable in the SBA database (https://veterans.certify.sba.gov/) and have an active listing in the System for Award Management (SAM) database (https://sam.gov/).

• The awarded contractor must submit evidence of enrollment with VETS4212.

• Solicitation materials (drawings, specifications, etc.) will be posted on https://sam.gov/.

• A bid guarantee of not less than 20% of the bid price (not to exceed $3,000,000) is required.

• Performance and Payment Bonds (SF25 and SF25A) are required for contracts exceeding $150,000.

• Questions must be submitted in writing via email to the Contract Specialist and Contracting Officer.

Solicitation / RFP / RFQ

This solicitation is for construction services to replace old roofing on Buildings 1, 1A, 5, and 7 at the Lt. Col. Luke J. Weathers, Jr. VA Medical Center in Memphis, TN. Buildings 1, 1A, and 5 require partial roof replacement due to age and condition, while Building 7 requires a full replacement.

• Furnish all labor, materials, and equipment for roof restoration and replacement on Buildings 1, 1A, 5, and 7.

• Adherence to construction documents, drawings, and specifications.

• Phased work to minimize disruption to hospital functions.

• Daily logs, certified payrolls, safety reporting, test reports, and construction waste tracking.

• Contract Type: Firm Fixed Price.

• Magnitude of Construction: Between $5,000,000 and $10,000,000.

• Period of Performance: 365 calendar days after Notice to Proceed.

• Site Visit: March 12, 2026, at 10:00 AM CT.

• Questions/RFIs Due: Wednesday, March 18, 2026, 1:00 PM CT via email to jen.jamieson@va.gov.

• Proposal Submission: One (1) electronic copy of the proposal with bid bond via email to jen.jamieson@va.gov by 1:00 PM CT on April 3, 2026.

• Offers must be valid for 120 calendar days.

• This acquisition is 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be listed and viewable in the SBA DSBS Registry at the time of offer and award.

• All prospective offerors must have an active SAM.gov registration.

• Joint Ventures must submit proof of SBA DSBS and/or SBA SDVOSB certification.

• Several attachments are referenced, including specifications, drawings, price breakout schedules, and forms.

• Specific clauses regarding Buy American, limitations on subcontracting, and security requirements are included.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form. It is designed for contractors to submit questions or requests for clarification regarding a project. The government requires specific formatting for these submissions to ensure timely responses.

• Project Number, Title, Location: Fields to identify the specific project.
• Submitted By: Contractor's contact information.
• To: Contract Specialist's contact information (Jen Jamieson, jen.jamieson@va.gov).
• RFI No., Date, Spec/Dwg. Reference: Fields for tracking the RFI.
• Reply Needed By: Deadline for the government's response.
• Information Needed: Section for the contractor to detail their questions.
• Reply: Section for the government's response.
• Reply From: Government representative's name and date.
• Attachments: Section for any related documents.
• Copy To: For additional recipients.

This form outlines the process and requirements for submitting questions about the opportunity. Bidders must thoroughly read all provided documents (solicitation, specifications, drawings) before submitting questions. Questions must reference specific sections of the solicitation or drawings. Failure to comply with these requirements may delay or prevent a response from the government. This RFI form is crucial for bidders seeking clarification to ensure accurate proposal preparation.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to collect feedback from assessors regarding a contractor's performance on a previous contract. This information will be used by the NCO 9 Network Contracting Activity to evaluate proposals for Solicitation Number 36C24926R0044, which is for Project 614-23-103: Replace Old Roofing on Buildings 1, 1A, 5 and 7 at the Lt Col Luke Weathers Jr VA Medical Center.

• Section A (Contractor Information): To be completed by the prospective contractor, identifying the contract being assessed and providing contact information. It also includes authorization for the release of performance information.
• Section B (Assessor Information): To be completed by the assessor. It includes a rating scale (Outstanding, Good, Acceptable, Marginal, Unacceptable) with definitions for evaluating contractor performance across categories such as Management Effectiveness, Quality of Service and Workmanship, Timeliness/Adherence to Schedules, Training/Technical Support, and Customer Satisfaction.
• Final Assessment: Includes a question about the likelihood of awarding another contract to the same contractor and an overall performance rating.

Prospective bidders who are identified by the prime contractor as a past performance reference must complete and submit this questionnaire. The questionnaire is due no later than March 5, 2026, at 1:00 PM Central Time, and must be submitted directly to the Contract Specialist, Jen Jamieson, at jen.jamieson@va.gov. Failure to provide timely and complete past performance information may impact the evaluation of proposals.

Form / Attachment / Pricing Sheet

This document requests the completion of essential identification and contact information from potential bidders. It serves to collect the Unique Entity Identifier (UEI), Federal Tax ID Number, and Point of Contact (POC) details.

• UEI NUMBER: Field for the Unique Entity Identifier.
• FEDERAL TAX ID NUMBER: Field for the Federal Tax Identification Number.
• POC NAME: Field for the name of the Point of Contact.
• EMAIL: Field for the email address of the Point of Contact.
• TELEPHONE: Field for the telephone number of the Point of Contact.

Bidders must complete and submit this form with the required identification and contact information. This is a standard administrative requirement for participating in the opportunity and for the government to identify and communicate with potential offerors.

Form / Attachment / Pricing Sheet

This document is a Price Breakout Schedule template provided as an attachment to a solicitation. It outlines the required format for bidders to detail their cost breakdowns for various project divisions and line items. It also includes specific instructions and contractual restrictions regarding the inclusion of overhead and contractor's fees.

• Price Breakout Schedule: A detailed list of construction divisions and specific line items (e.g., General Conditions, Division 1-33 categories) for which costs must be itemized.
• Cost Categories: Columns for Labor, Material, and Equipment costs for each line item.
• General Conditions: Specific line items within General Conditions are listed, such as Superintendent, Project Manager, Site Maintenance, Travel, Lodging, etc.
• Contractual Restrictions: Explicitly states that overhead and contractor's fee percentages are inclusive of various indirect costs (e.g., insurance, supervision, office expenses) and no separate allowance will be made for these.
• Instructions for Bidders: Numbered instructions detail requirements for proposal submission, including:
  1. Inclusion of VA Medical Center, proposal date, job title, project number, and solicitation number.
  2. Prohibition of lump sum price breakdowns; detailed breakdowns are required.
  3. Listing of all divisions, even if not applicable.
  4. Clarification that the template is an example and contractors must provide thorough breakdowns.
  5. Requirement for this template or a similar one for all proposals to VA Network Contracting Office 9.
• Overhead, Profit, and Fees: Designated percentages and fields for these components.

This attachment is critical for bidders to understand how to structure their cost proposals. It mandates a granular breakdown of costs and clarifies what is included in overhead and fee percentages, directly impacting how bidders prepare and submit their pricing to comply with solicitation requirements. Failure to adhere to this format may result in a non-compliant proposal.

Form / Attachment / Pricing Sheet

This document, "Atch 6 General Conditions Breakout.xlsx", requires bidders to provide a detailed breakout of General Conditions costs when submitting their Schedule of Values. It clarifies the contractual restrictions regarding what is included in overhead and contractor's fee percentages, as per VAAR 852.243-70 Construction Contract Changes-Supplement, paragraph (c)(1).

• The document outlines various categories under General Conditions, including Project Management, Bonds and Insurance, and Site Conditions.
• Specific line items within these categories are listed (e.g., Superintendent, Builder's Risk Insurance, Temporary Power Consumption).
• A "Value" column is provided for each line item, indicating that bidders must assign a cost to each component.
• The provided text explicitly states that overhead and contractor's fee percentages are inclusive of many costs typically associated with general conditions, such as field and office supervision, insurance (other than specified), small tools, incidental job burdens, and general home office expenses.

Bidders must use this breakout to accurately detail their General Conditions costs. Understanding the contractual limitations on what can be charged separately versus what is included in overhead and fee is crucial for accurate pricing and proposal submission. The provided template serves as a guide for the required cost breakdown.

Form / Attachment / Pricing Sheet

This document is the Pre-Award Contractor Safety and Environmental Record Evaluation Form, applicable to Solicitation 36C24926R0044. It requires contractors to provide information regarding their safety and environmental records for the past three years (2022, 2023, 2024).

• Company Information: Name, Address, Telephone, Fax, Email, Contact.
• OSHA 300 Data: Number of man-hours, number of cases involving days away/restricted activity, and Days Away, Restricted, or Transferred (DART) Rate for 2022, 2023, and 2024.
• OSHA Violations: Number of serious, willful, or repeat violations from OSHA within the last 3 years, with explanations required for any violations.
• Required Attachments: Copies of OSHA 300 and 300a Forms.
• NAICS Code: Six-digit NAICS code for the acquisition (238160 – Roofing Contractors).
• Safety Program: Information on who administers the company's Safety and Health Program.
• EMR: Company's Experience Modification Rate (EMR).

This form is crucial for bidders to complete and submit as part of their pre-award evaluation. It requires the collection and reporting of specific safety and environmental data, including OSHA logs and violation history. Bidders must also provide their NAICS code and EMR. Failure to accurately complete and submit this form and its required attachments may impact a bidder's eligibility or evaluation for this opportunity.

Form / Attachment / Pricing Sheet

This spreadsheet provides a template for calculating the percentage of work to be self-performed by the Service Disabled Veteran Owned Small Business (SDVOSB) awardee, or by a verified SDVOSB subcontractor. It is required for Offerors responding to solicitations with NAICS code 238160.

• Self-Performance Requirement: Offerors must ensure at least 25 percent of the contract performance cost for personnel is performed by the SDVOSB awardee or an SDVOSB subcontractor.
• Cost Breakdown: Bidders must provide a breakdown of material and personnel costs by specification division.
• Calculation Format: The template includes fields for prime and subcontractor costs, profit, home office overhead, and bond costs.
• SDVOSB Identification: Clearly identify personnel costs performed by the prime SDVOSB and by other eligible SDVOSB subcontractors.
• Calculation Steps: Specific instructions are provided to calculate the total amount of work to be self-performed under the contract as a percentage of total personnel costs.

This document is critical for bidders to understand and meet the SDVOSB set-aside requirements. Accurate completion of this form is necessary to demonstrate compliance with the self-performance mandate and is likely a key component of proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically TN20260200, dated 01/02/2026. It supersedes TN20250200 and applies to Building Construction Projects in Fayette and Shelby Counties, Tennessee. This document is crucial for contractors to understand the prevailing wage rates and fringe benefits required for various labor classifications on federal or federally-funded construction projects.

• Labor Classifications: Lists specific trades and job roles (e.g., Carpenter, Electrician, Laborer, Operator, Sheet Metal Worker).
• Wage Rates: Provides the hourly base wage for each classification.
• Fringes: Details the hourly amount for fringe benefits (e.g., health insurance, retirement) associated with each classification.
• Applicable Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use this document to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to bid disqualification or contract non-compliance. It ensures fair wages are paid to construction workers on the project.