Z2DA--626-25-101 - Upgrade Critical Environments I

Questions & Answers / Clarifications

This document provides responses to Request for Information (RFI) questions related to Solicitation 36C24926R0049 - Upgrade Critical Environments.

• Proposal Volume Contents: Attachment I contains pricing factors, and Attachment II contains technical information based on evaluation factors. Alternatively, a single-volume proposal with all requested information may be considered.
• Past Performance: Bidders should follow the instructions in the evaluation factors regarding how projects satisfy multiple past performance requirements.
• Proposal Due Date: The proposal due date is May 15, 2026, at 2 PM ET.
• Phasing Plan: The phasing plan is NOT limited to one floor at a time with two phases per floor. Refer to Phasing Restrictions on Drawing Number AS001.
• Turnover Period: The turnover period between phases depends on room functionality and HVAC control before the next room can begin.
• Warranty Application: The warranty period for each room begins after it is formally accepted and signed off.
• Light Fixture Specifications: Replacement light fixtures must be Cleanroom/healthcare LED flat panel, UL rated, fully dimmable (0-10V), with selectable Kelvins (3500k, 4000k, 5000k), and designed as an access panel if installed in a room with a hard ceiling.
• Steam Traps: Steam traps require a pressure gauge before and after the trap.
• AHU 3C Control Valve: The two-way modulating control valve for AHU 3C must be a Pressure Independent Control Valve (PICV) that interfaces with the Building Automation System (BAS) via electronic actuators using protocols like BACnet/IP.

Clarifies proposal submission requirements, due dates, phasing, and specific technical details for the critical environments upgrade. Bidders should ensure their proposals address these clarifications.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Project 626-25-101, "Upgrade Critical Environments." It was conducted on April 22, 2026, at 9:30 AM CT in THVS Nashville, TN. The sheet is intended to record the attendance of the prime contractor and any sub-contractors, and it will become part of the official contract file.

• Print Name: Name of the individual attending the site visit.
• Company: The name of the company the individual represents.
• Telephone Number: Contact phone number.
• Fax Number: Contact fax number.
• E-Mail Address: Contact email address.

This document indicates which companies and individuals attended the site visit. This information can be useful for potential bidders to understand who else is interested in the opportunity and potentially identify teaming partners or competitors. The attendance at this site visit may be a prerequisite or important factor for understanding the project requirements.

Amendment / Modification

This amendment modifies Solicitation 36C24926R0049 to:

• Add FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors."

• Include the Site-Visit Sign-In sheet.

• Include the Request For Information (RFI).

• The solicitation is amended to include the new FAR clause and the attached documents.

• The Proposal Due Date/Time remains unchanged: May 15, 2026, at 2:00 PM ET.

• All other terms and conditions of the original solicitation remain in full force and effect.

Specifications

This document comprises detailed specifications for various construction materials and systems for the Tennessee Valley Healthcare System – Nashville, Tennessee, Project Number 626-25-101. Key sections include:

• Concrete (03 30 00): Requirements for mix design, testing, formwork, reinforcement, and finishing.

• Structural Steel (05 12 00): Outlines specifications for steel shapes, fabrication, welding, and accessories.

• Steel Decking (05 31 00): Details requirements for metal form deck, corrugated deck, and roof deck units.

• Firestopping (07 84 00): Specifies systems to prevent the passage of flame, heat, smoke, or gases through openings.

• Joint Sealants (07 92 00): Covers interior sealant application.

• Flooring (09 65 13, 09 65 16, 09 65 19): Requirements for resilient base, luxury vinyl tile, and subsurface preparation.

• Gypsum Board (09 29 00): Outlines installation and finishing.

• Acoustical Ceilings (09 51 00): Specifies acoustical units and suspension systems.

• Doors and Hardware (08 11 13, 08 31 13, 08 71 00): Details hollow metal doors, frames, access doors, and door hardware.

• Painting (09 91 00): Requirements for interior and exterior painting.

• Specialty Coatings (09 96 59): Specifies glazed wall coating systems.

• Protection (10 26 00): Requirements for wall and door protection.

• Seismic Restraint (13 05 41): Outlines requirements for non-structural components.

• Plumbing (22 05 11): General requirements for plumbing systems.

• Materials: Adherence to specific standards (ASTM, ANSI, NFPA, etc.).

• Fabrication & Installation: Detailed requirements for various building components.

• Quality Assurance: Installer, manufacturer, and inspector qualifications, testing, and submittals.

• Testing: Concrete mix design, materials testing, fire tests, and seismic restraint testing.

• Safety & Environmental: Requirements for hazardous materials, waste management, and sustainable construction.

• Commissioning: Process, roles, documentation, and testing.

Project Number: 626-25-101 Location: Tennessee Valley Healthcare System – Nashville, Tennessee.

Submittals required include shop drawings, product data, test data, manufacturer's literature, samples, and certifications. These are subject to review and approval by the Contracting Officer's Representative (COR) or designated authorities.

This document is a comprehensive technical guide for construction elements, ensuring quality, safety, and compliance with applicable standards and regulations. An additional document provides a glossary of acronyms and abbreviations for "Common Work Results for HVAC" (Section 23 05 11), essential for bidders to interpret HVAC specifications accurately.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) wage determination for building construction projects in Davidson County, Tennessee. It specifies the prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs and ensure compliance with federal regulations when bidding on relevant projects.

• General Decision Number: TN20260178 (Superseded: TN20250178)
• State: Tennessee
• County: Davidson County
• Construction Type: Building (does not include single-family homes or apartments up to and including 4 stories).
• Trades Covered: Includes rates for Asbestos Worker/Heat & Frost Insulator, Elevator Mechanic, Ironworker (Ornamental, Reinforcing, Structural), Plumber, Sheet Metal Worker (including HVAC Duct Installation), Bricklayer, Carpenter (Drywall Hanging, Excludes Drywall Hanging), Cement Mason/Concrete Finisher, Electrician, Glazier, HVAC Mechanic, Laborer (Demolition, Grade Checker, Asphalt, Common/General, Mason Tender, Pipelayer), Operator (Backhoe/Excavator/Trackhoe, Bobcat/Skid Steer/Skid Loader, Bulldozer, Crane, Drill, Forklift, Paver, Roller), Painter, Pipefitter, Roofer, Sprinkler Fitter, Tile Finisher, Tile Setter, Truck Driver, and Welders (rate incidental to craft).
• Paid Holidays: Lists specific holidays and details vacation pay contributions based on years of service.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), providing details on applicability and requirements.
• Union Rate Identifiers: Explains the coding system used to denote union, union average, survey, and state-adopted rates.
• Wage Determination Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract violations. The document also highlights requirements related to paid sick leave and minimum wage for federal contractors, which must be factored into overall project planning and cost estimation.

Form / Attachment / Pricing Sheet

This document is a list of attachments related to the SAM.gov opportunity record. It serves as an index to other documents that may be associated with the opportunity.

• Lists document names.
• Includes MIME types, file sizes, and posting dates for each attachment.

This document helps bidders identify and locate other relevant files for the opportunity. Bidders should review the listed attachments to understand the full scope of requirements, submission details, and other pertinent information for the opportunity.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form, intended for contractors to submit questions or requests for clarification regarding the "Upgrade Critical Environments I" project at the Alvin C. York VAMC. It outlines the process for submitting inquiries and the information required from the contractor.

• Project Identification: Includes Project Number (626-25-101) and Project Title ("Upgrade Critical Environments I").
• Submission Requirements: Contractors must thoroughly read all pertinent documents (solicitation, specifications, drawings) before submitting questions. Questions must specifically reference the relevant specification, solicitation section, or drawing number.
• Contact Information: Fields for contractor City/State, Phone No., and submission details (RFI No., Date, Spec/DwG Reference, Reply Needed By).
• Information Needed: A section for the contractor to detail their specific questions.
• Reply Section: Fields for the Government's reply, including Reply From, Date, and Attachments.
• Recipient: Directed to Robert Glenn Jr, Contract Specialist (robert.glenn2@va.gov).

This form is crucial for bidders who have questions about the solicitation or related documents. It details the mandatory format and content for submitting inquiries to ensure they are addressed by the government. Failure to comply with the specified format may result in the government being unable to respond in a timely manner.

Form / Attachment / Pricing Sheet

This document is the Pre-Award Contractor Safety and Environmental Record Evaluation Form, applicable to Solicitation 36C24926R0049. It requires contractors to provide specific safety and environmental data prior to award.

• Company Information: Name, Address, Telephone, Fax, Email, Contact Person.
• OSHA 300 Forms Data (2023-2025):
  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days Away, Restricted, or Transferred (DART) Rate.
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (with explanations).
• Required Attachments: Copies of OSHA 300 and 300a Forms.
• NAICS Code: Six-digit code for the acquisition (provided as 236220).
• Safety and Health Program Administrator: Name or title of the company's program administrator.
• Insurance Experience Modification Rate (EMR): Company's EMR.

Bidders must complete and submit this form as part of their pre-award evaluation. The information requested pertains to the company's safety record and compliance history, which may be a factor in determining contractor responsibility and suitability for the opportunity. Accurate completion and submission of required documentation (OSHA forms) are essential.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) required for Offerors responding to Solicitation # 626-25-101, "Upgrade Critical Environments I" at Alvin C. York VAMC Nashville, TN. It is used by the government to gather information on an Offeror's past performance, which will be a factor in proposal evaluation.

• Section A (Contractor Information): To be completed by the Offeror, including contractor name, POC, contract award number, description of services, contract dates and amounts, and authorization for release of information.
• Section B (Assessor Information): To be completed by the assessor (a customer knowledgeable of the contractor's performance). This section includes rating scales (Acceptable/Unacceptable) for Quality of Service, Schedule, and Business Relations, with space for rationale. It also asks how the assessor would feel about awarding another contract to the Offeror.

Offerors must provide this entire document to their chosen assessors. Assessors must complete Section B and submit it directly to the Contracting Specialist, Robert Glenn, Jr. (Robert.glenn2@va.gov) by May 15, 2026, at 2:00 PM EDT. Failure to submit this questionnaire or receiving a poor rating could negatively impact the proposal evaluation. Offerors should ensure their selected assessors are knowledgeable and can provide a timely and accurate assessment.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 General Condition Breakdown.docx," appears to be a breakdown of general conditions costs that bidders are expected to provide as part of their proposal. It outlines various categories of costs related to project management, site conditions, and other general overhead expenses.

• Project Management: Includes roles such as Superintendent, Safety Manager, CPM Scheduler, Quality Assurance/Quality Control, Project Manager(s), Project Executive, Field Office Engineer, Field Office Support Staff, Project Expeditor, Assistant Superintendent(s), and Project Manager Subtotal.
• Bonds and Insurance: Lists Builder’s Risk Insurance, General Liability Insurance, and Security, Payment & Performance Bonds.
• Site Conditions: Encompasses temporary power, water, sewer, electrical, telephone/network systems, fire protection, heating/cooling, fencing, covered walkways, SWPPP measures, entries/truck washes, street cleaning, traffic control, barricades/signage, roads/walkways, lighting, partitions, toilets/sanitary measures, laydown areas, security systems, and pre-construction/progress photo documentation.

Bidders must use this breakdown to detail their anticipated costs for these general conditions. This information is crucial for the government to evaluate the overall cost-effectiveness of proposals and to understand how bidders plan to manage project overhead and site-specific requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 Calc. of Self Performed Work.xlsx", is an Excel spreadsheet designed to help offerors calculate the percentage of work they will self-perform versus subcontract. It is specifically mentioned for Offerors for All Other Specialty Trade Contractors (NAICS code 236220) who must ensure at least 25 percent of the contract performance cost is incurred by the prime contractor's employees.

• Self-Performed Work Calculation: The spreadsheet provides a template to break down material and personnel costs by specification division.
• Cost Categories: Includes fields for Prime and Subcontractor costs (Personnel and Material/Equipment), Profit, Home Office Overhead, and Bond.
• Self-Performance Percentage: A section is dedicated to calculating the percentage of work to be self-performed by subtracting subcontractor personnel costs from the total personnel costs.
• Certification: Requires a signature and typed name of an authorized representative to certify the accuracy of the representations.

Bidders must use this form to demonstrate compliance with the self-performance requirement. It requires a detailed breakdown of costs and a clear calculation of the self-performed work percentage. This directly impacts proposal preparation and may be a factor in determining offeror responsibility and compliance with solicitation terms.

Form / Attachment / Pricing Sheet

This document is a pricing schedule template provided for the "Upgrade Critical Environments I" project (Solicitation Number: 36C24926R0049). Bidders are required to use this template, or a similar one providing equivalent information, to break down their proposed costs.

• Project Information: Requires Job Name, Location (TBD), Proposal Date, Solicitation Number (36C24926R0049), Project Number (626-25-101), and Project Title ("Upgrade Critical Environments I").

• Cost Breakdown: Detailed breakdown by SPEC/COST CODE and DESCRIPTION across various divisions (General Requirements, Existing Conditions, Concrete, Masonry, Metals, Wood, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, Special Construction, Fire Suppression, Plumbing, HVAC, Electrical, Communications, Electronic Safety and Security, Exterior Improvements).

• Cost Categories: Includes columns for LABOR, MATERIAL, EQUIPMENT, and DIVISION TOTALS.

• Contractual Additions: Includes fields for SUBTOTALS, OVERHEAD, PROFIT, BOND/FEE, PERMITS/LICENSES, and GRAND TOTAL.

• Mandatory Use: Contractors must provide prices for each categorical column and break down each division to the greatest degree possible, similar to the provided example.

• Lump Sum Prohibition: Lump sum price breakdowns for entire divisions are not acceptable.

• Completeness: All divisions must be listed, even if not applicable to the specific requirement.

• Government Review: Use of this template does not guarantee acceptance of the price breakdown; the Government may request further breakdowns.

• Proposal Requirement: This detailed price breakdown is required for all proposals submitted to the VA Network Contracting Office 9 - Construction as of 6-30-2016.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Pricing Schedule.xlsx", provides a detailed breakdown of costs for the "Upgrade Critical Environments I" project (Solicitation Number 36C24926R0049). It serves as a template for bidders to submit their pricing, broken down by various construction divisions and cost codes.

• Project Information: Includes Job Name, Location (TBD), Proposal Date, Solicitation Number (36C24926R0049), Project Number (626-25-101), and Project Title ("Upgrade Critical Environments I").
• Cost Breakdown Structure: Organizes costs by SPEC/COST CODE and DESCRIPTION within standard construction divisions (e.g., Division 1 - General Requirements, Division 2 - Existing Conditions, Division 3 - Concrete, etc.).
• Cost Categories: Requires pricing for LABOR, MATERIAL, and EQUIPMENT for each item.
• Totals: Includes division totals, grand totals, overhead, profit, bond/fee, permits/licenses, and a final grand total.
• Instructions: Provides specific instructions for contractors regarding proposal submission, including:
  • Inclusion of VA Medical Center, proposal date, job title, project number, and solicitation number.
  • Prohibition of lump sum price breakdowns.
  • Requirement to list all divisions, even if not applicable.
  • Emphasis on providing a thorough price breakdown to the greatest degree possible.
  • Confirmation that this template or a similar format is required for proposals to the VA Network Contracting Office 9 - Construction as of 6-30-2016.

This pricing schedule is critical for bidders to understand the expected format and level of detail required for cost proposals. Bidders must use this template or a similar format to itemize all labor, material, and equipment costs for each specified division and subdivision to ensure compliance with the solicitation requirements. Failure to provide a detailed and compliant pricing breakdown may impact proposal evaluation.

Form / Attachment / Pricing Sheet

This document comprises "Attachment 2 DRAWINGS - FINAL - 03-02-2026.pdf", providing detailed architectural, mechanical, and electrical drawings and specifications for the "UPGRADE CRITICAL ENVIRONMENTS I" project at the VA Tennessee Valley Healthcare facility in Nashville, TN.

• Architectural Drawings: Includes site plans, floor plans (Levels 0-4), ceiling plans, details, room finish schedules, door schedules, and symbols/abbreviations.
• Mechanical Schedules: Details Air Handling Units (AHUs), terminal units (VAVs), exhaust/transfer fans, fire/smoke dampers, grilles/diffusers, humidifiers, and cooling/steam coils.
• Electrical Schedules: Covers conduit/wire, panelboard metering/load information, and generator capacity.
• Project Information: General project description, design team details, and general notes.
• Technical Specifications: Includes ICRA (Infection Control Risk Assessment) details, control diagrams, sequences of operation, and specific electrical installation details.
• Bid Information: Outlines base bid and bid deducts.

This comprehensive attachment is critical for bidders to understand the full scope of work. It details the physical layout, specific construction elements, and all mechanical and electrical systems and components required for the project. Bidders must thoroughly review these drawings and schedules to accurately estimate costs, ensure compliance with technical requirements, and plan for project execution. The detailed plans and schedules will guide the renovation and construction efforts, ensuring adherence to VA standards and project specifications.

Form / Attachment / Pricing Sheet

This document, titled "LIST OF ATTACHMENTS.docx," serves as an index or table of contents for various documents associated with a SAM.gov opportunity. It lists the available attachments that bidders may need to review for a complete understanding of the requirement.

• Attachment 1: Specifications
• Attachment 2: Drawings
• Attachment 3: Pricing Schedule
• Attachment 4: Calc. of Self Performed Work General Contractor
• Attachment 5: General Condition Breakdown
• Attachment 6: Past Performance Questionnaire
• Attachment 7: Contractor EMR Certification Form
• Attachment 8: Request For Information Form
• Attachment 9: Wage Determination - TN20250191 - Modification 0 - 01-02-2026

Bidders should consult each listed attachment as it likely contains critical information necessary for preparing a compliant and competitive proposal. This includes technical specifications, design details, pricing requirements, contractor responsibilities, and compliance documentation such as wage determinations and certification forms.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Critical Environments I" project (Project# 626-25-101) at the Tennessee Valley Healthcare System, VA Medical Center in Nashville, TN. The project involves furnishing all labor, materials, equipment, and supervision for construction and alterations, including architectural, plumbing, fire protection, controls, medical gas, mechanical, and electrical systems. The magnitude of construction is estimated between $5,000,000.00 and $10,000,000.00.

• Complete project to upgrade critical environments.

• Includes demolition and new construction.

• Work encompasses general construction, civil, structural, architectural, mechanical, plumbing, electrical, low voltage, controls, and industrial hygiene.

• All work and materials require a one-year warranty, or as specified.

• Work may require night and weekend performance to minimize disruption.

• Contractor must coordinate all work with the VA COR.

• Contractor must provide a superintendent on-site at all times.

• Contractor personnel require VA Contractor identification badges.

• Adherence to VA and OSHA safety regulations is mandatory.

• Materials must be sourced from the USA.

• Siemens controls must be utilized.

• Period of Performance: 487 calendar days from the issuance of the Notice to Proceed.

• Proposals are due by May 15, 2026, at 2:00 PM ET.

• Submission is electronic, via email to Robert.Glenn2@va.gov and Michael.Brown1305@va.gov.

• Evaluation will be conducted using the Lowest Price Technically Acceptable (LPTA) source selection process.

• Technical and Price proposals must be submitted as separate attachments.

• Key evaluation factors include Relevant Construction Experience, Key Personnel Experience, and Past Performance.

• Offerors must meet all requirements for Factors 1-3 to be rated "Technically Acceptable."

• This solicitation is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must be listed and viewable in the SBA - Dynamic Small Business Search (DSBS) at the time of offers due and at the time of award.

• Active SAM registration is required.

• A bid guarantee of 20% of the bid price, not to exceed $3 Million, is required.

• Performance and Payment Bonds will be required for awards over $35,000 and $150,000 respectively.

• A single site visit is scheduled for Wednesday, April 22, 2026, at 9:30 AM CT.

• Requests for Information (RFIs) must be submitted via email by May 4, 2026, 2:00 PM ET.

• Solicitation materials (drawings, specifications, etc.) are available only on SAM.gov.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project # 626-25-101 - Upgrade Critical Environments I at the Tennessee Valley Healthcare System VAMC in Nashville, TN. The requirement is for a contractor to provide general construction, alterations, and selective demolition services.

• Construction services for "Upgrade Critical Environments I".

• Includes general construction, alterations, and selective demolition.

• Estimated construction value: $5,000,000.00 to $10,000,000.00.

• Procurement will follow FAR Part 15.

• Source selection process: Lowest Price Technically Acceptable (LPTA).

• Evaluation factors and sub-factors will be detailed upon solicitation release.

• Solicitation release is anticipated on or by March 25, 2026.

• Response Date/Time/Zone: March 25, 2026, 2 PM Eastern Time, New York, USA.

• This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Contractors must be registered in the Dynamic Small Business Search (DSBS).

• NAICS Code: 236220.

• Small Business size standard: $45M.

• Contractors must be determined responsible in accordance with FAR Part 9.

• Questions related to this requirement must be submitted in writing via email to Robert.glenn2@va.gov, including the Project number, Project Name, and Solicitation Number in the subject line.

• No questions will be considered until the actual solicitation is released.