Z2DA--657-18-115JCA, CON: Replace Various Air Handling Units and Variable Air Volume Units (VA-26-00026953)

Form / Attachment / Pricing Sheet

This document contains detailed drawings and specifications related to the "FCA REPLACE VARIOUS AIR HANDLING UNITS AND VARIABLE AIR VOLUME UNITS" project at the John Cochran VA Medical Center. It includes various sheets covering:

• Cover Sheet (G000): Project overview, VA project number (657-18-115JC), and drawing index.

• ICRA Details (GJ501-GJ503): Infection Control Risk Assessment information, including matrices of precautions, wall construction types, and general notes on containment and safety measures.

• Mechanical Demolition Plans (MD101, MD103, MD106A, MD106B, MD107A, MD107B, MD109, MD110, MD111, MD112, MD204): Detailed plans for the demolition of existing ductwork, air handling units, and associated piping across various floors and the roof.

• Mechanical New Work Plans (MH101, MH103, MH106A, MH106B, MH107A, MH107B, MH110, MH111, MH201, MH202, MH203, MH204): Plans illustrating the installation of new ductwork and air handling units.

• Abatement Plans (HA100-HA107): Detailed plans for asbestos, lead, and mold abatement on various floors, including specific locations and types of materials to be removed.

• Electrical Demolition and New Work Plans (E101, E103, E106A, E106B, E107A, E107B, E110, E111, E204): Plans showing existing electrical systems to be demolished and new electrical work to be installed.

• Piping Plans (MP103, MP106A, MP106B, MP107A, MP107B): Plans detailing new piping installations for various systems.

• Details and Schedules (MH501, MH502, MH503, MP501, MP502, M1700-M1706, E601, MH601, MH602): Sheets providing specific construction details, symbols, abbreviations, equipment schedules (AHU, Fan, Coil, etc.), and control diagrams.

• Project Scope: Replacement of various air handling units and variable air volume units.

• Location: John Cochran VA Medical Center, St. Louis, MO.

• Abatement Requirements: Extensive details on asbestos, lead, and mold abatement procedures and locations.

• Demolition and Installation Plans: Floor-by-floor plans for both demolition of existing systems and installation of new ductwork, piping, and electrical components.

• Control Sequences: Detailed sequences of operation for HVAC units and systems.

• Equipment Schedules: Comprehensive data on air handling units, fans, coils, VAV boxes, and other mechanical equipment.

This document is critical for bidders as it provides the complete technical specifications and detailed drawings necessary to understand the scope of work, including demolition, abatement, new installations, and control system requirements. Bidders must review these drawings to accurately estimate costs, develop a project schedule, and ensure compliance with all specified requirements, particularly those related to infection control and hazardous material abatement.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory submission for eligibility.

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB) listed in the SBA database.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. (This is the checked box for this specific opportunity).
• Subcontractor Counting: Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards the applicable percentage limit.
• Exclusions: Costs of materials are excluded from subcontracting calculations for construction.
• Certification: Offerors must complete, sign, and return this certification. Failure to do so will result in the offer being deemed ineligible for award.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties.

This is a critical document for bidders to understand the subcontracting restrictions applicable to the opportunity. Bidders must accurately assess their ability to comply with the specified percentage limitations for special trade construction contractors and complete the certification form correctly. Failure to submit this signed certification will disqualify the offer.

Solicitation / RFP / RFQ

This solicitation is for the replacement of various Air Handling Units (AHUs) and Variable Air Volume (VAV) Units at the John Cochran VA Medical Center in St. Louis, MO. The Department of Veterans Affairs (VA) intends to award a Firm Fixed Price (FFP) contract for this project. The work requires the contractor to provide all supervision, labor, materials, equipment, and testing necessary for the replacement.

• Replacement of various Air Handling Units (AHUs) and Variable Air Volume (VAV) Units.

• Installation of Government-Furnished Equipment (GFE) including Fan Coil Units, Air Terminal Units, AHU 57, and a Condensate Pump.

• Ductwork installation as specified.

• Hazardous material abatement.

• Restoration of construction-affected spaces.

• Maintenance of HVAC services for occupied spaces during replacement.

• 1-year warranty for all equipment.

• Adherence to Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) requirements.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: 275 calendar days after Notice to Proceed.

• Estimated Construction Magnitude: Between $1,000,000 and $5,000,000.

• Proposals are due by 2:00 PM Central Time on Monday, April 13, 2026.

• Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) process.

• Technical acceptability factors include: Relevant Past Performance, Technical Construction Experience of Prime Contractor, Technical Qualifications of Proposed Key Staffing, Technical Construction Experience of Proposed HVAC Installers/Subcontractors, and Contractor Safety Plan.

• A site visit is scheduled for Wednesday, April 01, 2026, at 10:00 AM Central Time.

• Questions must be submitted in writing via email by Monday, April 13, 2026.

• This acquisition is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be certified in SBA VetCert and registered in SAM.gov.

• Proposals submitted by Teaming Arrangements other than VA Joint Ventures will not be considered.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small business size standard: $19.0 million.

• Offerors must include all state and local sales or use taxes in their bid price.

Other / Unclassified

This document is the "PROJECT MANUAL - 100% BID DOCUMENTS SUBMITTAL" dated March 23, 2023, for the "FCA REPLACE VARIOUS AIR HANDLING UNITS & VARIABLE VOLUME UNITS IN BUILDING #1" at the John Cochran Veterans Medical Center in St. Louis, Missouri. It contains the Table of Contents for the project specifications, listing various divisions and sections related to general requirements, existing conditions, concrete, masonry, metals, wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, equipment, furnishings, special construction, conveying equipment, fire suppression, plumbing, heating, ventilating, and air conditioning (HVAC), integrated automation, electrical installations, communications, electronic safety and security, earthwork, exterior improvements, utilities, transportation, electrical power generation, and project schedule requirements.

This document serves as a comprehensive index of the technical specifications and drawings for the project. Bidders can use this table of contents to quickly identify the relevant sections and divisions of the project specifications and drawings that pertain to their scope of work. It outlines the various technical requirements, materials, and systems involved in the "FCA REPLACE VARIOUS AIR HANDLING UNITS & VARIABLE VOLUME UNITS IN BUILDING #1" project, which is crucial for understanding the full scope and preparing an accurate bid.

Form / Attachment / Pricing Sheet

This document, "APPENDIX 1- PRICE BREAKDOWN AND CALCULATION OF SELF-PERFORMED/SUBCONTRACTED WORK," is a required form for bidders to complete as part of their proposal. It is used to detail the pricing structure and the breakdown of work to be self-performed versus subcontracted.

• Price Breakdown: Requires a detailed breakdown of material and personnel costs by specification division.
• Cost Components: Includes fields for Home Office Overhead, Profit/Fee, and Bond Costs, to be added after subtotals.
• Self-Performed vs. Subcontracted Work: Requires clear identification of personnel costs that will be self-performed and those to be performed by other Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).
• SDVOSB Subcontracting Limitation: Bidders must ensure that they do not pay more than 75% ("Applicable %") of the contract amount to firms that are not certified SDVOSBs.
• Calculation of Self-Performed Work: Specific calculations are required to determine the Adjusted Contract Amount, Maximum Subcontracting Amount, Total Amount to be performed by SDVOSBs, Total Amount Paid Out to Subcontractors, and the percentages of self-performed and subcontracted work.
• Certification: The form must be signed and dated by an authorized representative, certifying the accuracy of the representations.

This form is critical for bidders to accurately price their proposals and demonstrate compliance with SDVOSB subcontracting requirements. Failure to complete this form correctly may impact the bid's responsiveness and the ability to meet set-aside goals. It must be completed for each bid item.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a template for estimating project costs. It is intended for bidders to input their pricing details for various project components.

• The template includes sections for entering overhead (not to exceed 25%), profit (not to exceed 10%), and bond percentages (not to exceed 5%).
• It is broken down by CSI divisions (e.g., General Requirements, Concrete, Masonry, Electrical, Plumbing, HVAC) to detail labor, material, and equipment costs.
• Each sheet corresponds to a specific division, with columns for unit, quantity, unit cost, and total for each cost category.
• A "GRAND TOTAL" is calculated at the end of the "Estimate Summary" sheet.

Bidders must use this template to prepare and submit their cost proposals. All cost-related fields for labor, material, and equipment across all divisions are currently populated with '0.0', indicating that bidders need to input their specific cost estimates for each line item and division. The maximum allowable percentages for overhead, profit, and bonds are also provided as guidance.

Solicitation / RFP / RFQ

This solicitation is for the replacement of various Air Handling Units (AHUs) and Variable Air Volume (VAV) Units in Building 1 of the main hospital at the VA Saint Louis Health Care System, John Cochran Division. The project aims to replace existing HVAC equipment, maintain HVAC services during replacement, perform hazardous material abatement, and restore affected spaces for patient care.

• Disconnection and removal of existing HVAC equipment.

• Installation and placement of new equipment, including Government-Furnished Equipment (GFE) such as Fan Coil Units (34), Air Terminal Units (12), Air Handling Unit 57 (1), Condensate Pump (1), and ductwork for 6 South.

• Contractor must inspect and assess GFE, procuring any additional necessary equipment at their cost.

• Installation of gravity-type drain pans; condensate pumps are not allowed.

• Replacement of any leaking valves.

• Protection of furniture and equipment within construction areas (off-site storage or secure wrapping).

• Construction of Infection Control Risk Assessment (ICRA) barriers and performance of work within containment zones.

• Compliance with VA Technical Information Library (TIL) standards, local/national codes, and VA-stipulated COVID-19 requirements.

• Adherence to ICRA, Interim Life Safety Measures (ILSM), and hazardous materials abatement protocols.

• Work is restricted to specific areas: 6th Floor A section, 7th floor A Section, 10th floor utility room, and the hospital roof.

• Estimated project cost: $2,000,000.00 - $5,000,000.00.

• Contract Type: Firm Fixed Price.

• Duration: 275 calendar days from Notice to Proceed.

• Award will be made utilizing a Best Value Source Selection Process.

• Proposal submission instructions will be included in the solicitation package.

• The government plans to award without discussions.

• Offerors are responsible for monitoring SAM.gov for amendments.

• Solicitation package with specifications and drawings expected on or about February 25, 2026.

• Proposal due date on or about April 16, 2026.

• An organized site visit will be scheduled and announced with the solicitation issuance.

• No hard copies or telephone requests/questions will be accepted.

• Email questions to David.Sterrett@va.gov with a specific subject line.

• Total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 million.

• Prospective contractors must be registered in SAM.gov and the Veteran Small Business Certification database.

• The estimated project cost range is between $2,000,000.00 and $5,000,000.00.

• In case of conflict between the SOW and project drawings/specifications, the drawings and specifications take precedence.