Z2DA--657-21-115JC - Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms

Form / Attachment / Pricing Sheet

This document is a "Hazardous Material Documents" report, specifically an Asbestos Survey Report, for the "Correct HVAC Systems in Procedure Rooms, JC" project (Project Number: 657-21-115JC). It details the findings of an asbestos survey conducted by SCI Engineering, Inc. on September 26 and 27, 2022, at the St. Louis VA Health Care System. The survey was performed to identify asbestos-containing materials (ACMs) that may be impacted by proposed HVAC system upgrades.

• Scope: The survey visually assessed accessible areas for ACMs. Certain materials were not sampled due to accessibility limitations or patient presence.
• Methodology: Samples were collected and analyzed using Polarized Light Microscopy (PLM) per EPA 600/R-93/116 method.
• Findings: Out of 104 samples collected, 207 layers were analyzed. Two layers were found to contain asbestos. Several other materials were "Assumed" to be asbestos-containing.
• Friable Materials Identified: TSI in Room B503, mudded elbow in Room B503, tan HVAC duct tape in Rooms E128/E129, and drywall system in Rooms E128/E129.
• Non-Friable Materials Identified: Various Category I and Category II non-friable materials were identified throughout the facility.
• Regulatory Compliance: The report includes a notification form for the St. Louis County Department of Health (SLCDOH) regarding demolition and renovation, and references OSHA regulations.

This report is critical for any bidder involved in asbestos abatement, demolition, or renovation related to the HVAC systems in the specified procedure rooms. It provides a detailed inventory of identified asbestos-containing materials, their locations, and their classification (friable/non-friable). Bidders must use this information to understand the scope of potential abatement work, develop accurate cost estimates, and ensure compliance with all relevant health and safety regulations. The report also highlights materials that must be assumed to contain asbestos until proven otherwise and recommends sampling prior to renovation if these materials are impacted.

Amendment / Modification

This amendment to Solicitation 36C25526R0059 provides answers to bidder questions. Key clarifications include:

• Buy American Act Waivers: The VA does not maintain a waiver list; contractors must identify and request waivers for items not available in the U.S.
• Engineering/Design Submittals: The VA will not pay for additional submittals beyond the established design contract.
• Memorandums: All currently active VA memorandums apply.
• Sales Tax: The project is not tax-exempt; contractors must pay sales tax per FAR 52.229-3.
• Notice to Proceed (NTP): NTP is expected one to three weeks after contract award.
• Submittal Platform: Procore or equivalent may be accepted.
• Stored Materials: Payment for materials stored on-site or in a warehouse is not provided.
• Bid Hold Period: Bid hold periods are subject to VA guidelines and will not be reduced.
• Economic Price Adjustment: No EPA clause will be included.
• SSHO/Superintendent Roles: A superintendent may serve as SSHO but not QCM. A project manager can be QCM or SSHO, but not both. Individuals can hold two positions.
• Scheduling Consultant: In-house scheduling is acceptable if performed by a qualified team member, subject to VA approval.
• Temporary Facilities/Parking: The VA does not provide on-site office space or laydown areas. Parking is limited to street or gravel lots; no dedicated spaces are available.
• Site Access/Badging: Temporary badging is provided by the COR; PIV badge paperwork can be provided for long-term projects.
• Fire Watch: The contractor is responsible for fire watch.
• Environmental Protection Plan: Contractors must provide a plan meeting or exceeding VA requirements.
• As-Built Drawings: VA has some drawings available, but contractors must field verify critical dimensions.
• Email Submission: Hard copy proposals are required; email submissions are not accepted.
• Roof Warranty: G.I. Construction (prime) and Shay Roofing Inc (sub) hold the warranty via Firestone.
• Hazardous Materials: Review asbestos survey for information on mechanical piping insulation, pipe hangers, and roofing.
• Job Trailer/Dumpster: No space is available for job trailers or dumpsters on campus.
• Infection Control: ICRA/ILSM forms are provided; specific requirements are on drawing sheets 01-GI-102 through 106.
• Fire Suppression: Duct detectors related to HVAC are in scope.
• MED Gas Certification: Not required for HVAC work unless MED gases need to be rerouted or affected.

This amendment addresses numerous questions impacting various aspects of the solicitation, including contract requirements, submission procedures, and site conditions.

Bidders should review all answers carefully as they may impact proposal preparation, cost estimation, and understanding of project execution. The requirement for hard copy proposal submission remains.

Amendment / Modification

This amendment (0002) to Solicitation 36C25526R0059 provides a drawing correction update. The purpose is to add drawings that are to scale for contractor use.

This amendment introduces updated drawings for contractor use.

No specific impact on proposal deadlines or submission requirements is mentioned, but bidders should ensure they are using the updated drawings for their proposals.

Solicitation / RFP / RFQ

This document comprises the 100% "Bid Documents" for the "Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms" project at the VA St. Louis Health Care System, John Cochran Division. The project aims to upgrade HVAC systems in specific procedure rooms to comply with VHA Directive 115JC, which pertains to isolation and procedure rooms.

• Correction and improvement of HVAC systems in designated procedure rooms.

• Compliance with VHA Directive 115JC.

• Detailed plans and specifications for the HVAC modifications.

• Implementation of Infection Control Risk Assessment (ICRA) measures during construction.

• Adherence to all applicable federal, state, and local building codes and industry standards.

• The contract type is not specified in this document.

• The period of performance is not detailed.

• Estimated value is not stated.

• This document contains the "100% Bid Documents," indicating it is for bidding purposes.

• Specific submission instructions and evaluation criteria are not detailed within this cover sheet and associated drawings.

• Key deadlines are not specified.

• No specific set-aside or eligibility requirements are mentioned in this document.

• The project is located at the VA St. Louis Health Care System, John Cochran Division, 915 North Grand Blvd., St. Louis, MO 63106.

• The project number is 657-21-115JC.

• The documents include detailed drawings covering various aspects of the HVAC correction, including demolition, mechanical plans, electrical, plumbing, fire protection, and life safety/infection control plans across multiple building levels.

• A preliminary Infection Control Risk Assessment (ICRA) and hazardous waste/asbestos survey information are referenced.

• Romanyk Consulting Corp. is listed as the Architect/Engineer of Record.

Forms / Attachments / Pricing Sheets

This document contains detailed mechanical schedules and control sequences for the "Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms" project at the 657-St. Louis, MO facility. It includes schedules for Air Handler Units (AHUs), Exhaust Fans (EFs), In-Line Booster Fans, Duct-Mounted Pre-Heating Hot Water Coils, Steam Humidifiers, Louvers, Filters, Air Devices, Fan-Powered VAV Terminal Units, and Airflow Control Valves. Additionally, it provides detailed control sequences for Air Handler Units, Exhaust Fans, Isolation Rooms, TB Rooms, Bronchoscopy Rooms, and Minor Procedure Rooms, along with associated points matrices and schematics.

• Mechanical Schedules: Comprehensive data on various HVAC components, including performance specifications, dimensions, capacities, and materials.
• Control Sequences: Detailed operational logic for HVAC systems, including temperature, humidity, pressure, and airflow control, as well as alarm conditions and sequences of operation for different room types (e.g., isolation, procedure, patient rooms).
• Points Matrices: Lists of hardware and software points for control systems, indicating their function and status.
• Schematics: Diagrams illustrating control logic and system interconnections.

This document is crucial for bidders to understand the specific equipment, performance requirements, and control logic for the HVAC systems. It provides the technical details necessary for accurate bidding, system design, installation, and commissioning. Bidders must review these schedules and sequences to ensure their proposed solutions meet all specified requirements for the "Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms" project.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for correcting heating, ventilation, and air conditioning (HVAC) systems in procedure rooms at the 657-St. Louis, MO VA facility.

The primary focus is on mechanical demolition and HVAC system modifications across multiple levels (01 through 10, and penthouse) of the facility. This includes:

• Demolition of existing exhaust systems, ductwork, diffusers, and associated components.

• Removal of existing supply air systems, including ductwork and diffusers.

• Demolition of thermostats, pressure monitors, and other control devices.

• Re-routing and installation of new HVAC systems, including ductwork, air handling units (AHUs), variable air volume (VAV) boxes, and piping.

• Specific work detailed for various rooms such as procedure rooms, patient isolation rooms, TB rooms, bronchoscopy suites, and mechanical rooms.

• Maintenance of specific room pressurization levels (e.g., -0.02 in. W.C. for isolation rooms).

• Specified airflow rates (CFM) for supply, return, and exhaust air.

• Integration with Building Automation System (BAS) for temperature, humidity, and pressure monitoring.

• The project is located at 915 North Grand Blvd., St. Louis, MO 63106.

• The plans are dated January 31, 2023, indicating the 100% bid document phase.

• Compliance with "fully sprinklered" building requirements.

• Coordination with architectural elements for exterior louvers.

• Routing of ductwork around existing systems (e.g., fire main).

• Use of specific materials and components as indicated in the keynotes and plans.

Forms / Attachments / Pricing Sheets

This document contains electrical schedules, including equipment and lighting fixture schedules, as well as panelboard schedules and electrical details. It provides specific information on the electrical components, their ratings, and installation methods required for the project.

• Electrical Equipment Schedules: Lists electrical equipment such as air handlers, fan filter units, and exhaust fans, detailing their voltage, amperage, load, wire size, and required disconnect type.
• Lighting Fixture Schedule: Specifies types of lighting fixtures, including model numbers, manufacturers, wattage, color temperature, CRI, power, and mounting details.
• Panelboard Schedules: Details the circuit breaker assignments, descriptions, trip ratings, poles, and load classifications for various electrical panels.
• Electrical Details: Provides diagrams for conduit roof penetration, expansion joints, and luminaire mounting in different ceiling types.

This document is crucial for bidders to understand the specific electrical materials, equipment, and installation requirements. It informs the selection of components, the complexity of electrical work, and the overall cost of the project. Bidders must review these schedules and details to ensure accurate proposal submissions and compliance with project specifications.

Forms / Attachments / Pricing Sheets

This document contains a series of architectural and engineering drawings related to the "Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms" project at the VA facility in St. Louis, MO. The drawings detail overall ceiling plans, enlarged demolition plans, and fire protection plans across multiple levels of the building.

• Overall Ceiling Plans (Sheets 01-AE-101 to 01-AE-109): Depict ceiling layouts, including types of acoustical and gypsum board ceilings, and the placement of various light fixtures and mechanical diffusers/grilles across levels 1 through 9.
• Enlarged Plans & Demolition Plans (Sheets 01-AE-401 to 01-AE-407): Provide detailed views of specific rooms and areas, showing demolition scope, new wall construction, and existing elements to remain. These include plans for rooms like E128, A164, D220, B503, C510, A658, C615, A757, A720, and A707.
• Partition Type Details (Sheet 01-AE-500): Illustrates various partition wall construction types.
• Ceiling Schedule (Sheet 01-AE-501): Lists specific rooms and their corresponding ceiling types (e.g., gasketed).
• Fire Protection Plans (Sheets 01-FP-101 and 01-FP-102): Detail the demolition and installation of fire sprinkler systems in specific areas across multiple levels.
• General Notes & Keynotes: Provide instructions for contractors regarding demolition, installation, coordination, safety, and compliance with VA and NFPA standards.

These drawings are critical for bidders to understand the scope of work, including demolition requirements, new construction details (walls, ceilings), and the specific locations and types of systems (HVAC, fire protection) involved in the project. They are essential for accurate bidding, project planning, and execution.

Amendment / Modification

• This amendment (0001) to solicitation 36C25526R0059 promulgates the publishing of the Pre-Bid Proposal Conference and Site Visit attendance roster.

• The attendance roster is attached to this amendment.

• All interested contractors are responsible for checking the Sam.gov website for amendments and acknowledging them. Failure to acknowledge amendments may result in rejection of the offer.

Form / Attachment / Pricing Sheet

This document is a Pre-Bid Site Visit Attendance Roster for Solicitation # 36C25526R0059, related to "Correct HVAC Systems in Procedure Rooms, JC" at the VA St. Louis Health Care System - John Cochran Division. It records attendees of the site visit held on Friday, March 6, 2026.

• Solicitation Number: 36C25526R0059
• Opportunity Title: Correct HVAC Systems in Procedure Rooms, JC
• Date/Time of Site Visit: Friday, March 6, 2026, at 8:30 A.M.
• Location: VA St. Louis Health Care System - John Cochran Division
• Attendees: A list of individuals, their companies, email addresses, and telephone numbers who attended the pre-bid site visit.

This roster provides contact information for companies and individuals who attended the pre-bid site visit. This information may be useful for potential bidders to understand the competitive landscape or to network with other interested parties. It confirms attendance at a mandatory or recommended site visit for the solicitation.

Other / Unclassified

This document contains "100% Bid Documents" for the "Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms" project, identified by Project Number 657-21-115JC. It includes a collection of drawings and schedules related to the mechanical, electrical, plumbing, and life safety aspects of the project. The documents detail various plans, schematics, and specifications for HVAC systems, electrical layouts, plumbing details, fire protection, and control sequences across multiple levels of the facility.

This document package provides the comprehensive technical details necessary for bidders to understand the scope and requirements of the HVAC, electrical, plumbing, and fire protection systems for the "Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms" project. It includes detailed drawings of overall plans, enlarged plans, life safety plans, ceiling plans, mechanical details, plumbing details, fire protection details, and various schedules (e.g., air handler unit schedule, filter schedule, air device schedule, room pressure control matrix). Bidders should review these documents to accurately assess the work involved, prepare their proposals, and understand the technical specifications for compliance.

Forms / Attachments / Pricing Sheets

This document contains detailed electrical plans and schedules for the "Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms" project. It includes:

• Electrical Demolition Plans: Showing existing electrical systems to be removed.
• Electrical Power Plans: Illustrating new electrical power layouts.
• Electrical Schedules: Detailing various electrical components, circuits, and equipment.
• Electrical Details: Providing specific installation and support methods for conduits and fixtures.

• Multi-level Coverage: Plans span multiple levels of the facility (Levels 01 through 10, including roof and penthouse areas).
• Specific Room Focus: Detailed plans for procedure rooms, isolation rooms, patient rooms, and associated support areas.
• Component Details: Information on lighting fixtures, power receptacles, conduits, junction boxes, mechanical unit power, and DDC control panels.
• Demolition Scope: Clearly indicates existing electrical systems slated for removal due to new HVAC installations.
• Installation Guidance: Includes general notes and specific details for proper installation of electrical components, including seismic considerations and roof penetrations.

This document is crucial for bidders to understand the existing electrical infrastructure, the scope of electrical demolition required, and the specifications for new electrical installations related to the HVAC system upgrades. It provides the necessary detail for accurate bidding on the electrical aspects of the project.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for construction services to correct and upgrade heating, ventilation, and air conditioning (HVAC) systems in procedural and isolation rooms within Building 1 at the John Cochran VA Medical Center in St. Louis, Missouri. The project aims to bring the HVAC systems up to current VHA HVAC Design Criteria.

• Repair and/or replace various HVAC systems in specific rooms across multiple floors.

• Disconnect and remove existing HVAC components, and reconnect/place new components.

• Maintain existing HVAC in occupied spaces during work.

• Abate hazardous materials.

• Finish spaces for patient care.

• Perform additional work in other areas (hallways, stairwells, closets, etc.) to support the project.

• Work must be performed in accordance with solicitation/contract terms, specifications, drawings, and applicable VA TIL and local/national codes.

• Drawings and specifications take precedence over the Statement of Work (SOW) in case of conflict.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 580 calendar days after Notice to Proceed.

• Magnitude of Project: Between $1,000,000.00 and $5,000,000.00.

• NAICS Code: 238220 (Plumbing, Heating, and Air Conditioning Contractors).

• Small Business Size Standard: $19.0 Million.

• Proposals are due Tuesday, April 7, 2026, by 2:00 PM CST.

• Submission Instructions: Email, FedEx, UPS, or hand-delivery to NCO 15 Contracting Office, Leavenworth, KS. Two separate binders plus a CD of technical and price information are required.

• Basis for Award: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors for Technical Acceptability:

  1. Relevant Past Performance of Prime Contractor
  2. Technical Construction Experience of Prime Contractor
  3. Technical Qualifications of Proposed Staffing
  4. Prime Contractor Safety Plan

• Site Visit: Friday, March 6, 2026, at 8:30 AM CST at John Cochran VAMC.

• Questions Due: Friday, March 13, 2026, by 2:00 PM CST.

• All contractors and joint ventures must be certified in SBA VetCert and registered in SAM.gov.

• VAAR 852.219-75: VA Notice of Limitations on Subcontracting (Certificate of Compliance for Services and Construction) applies. For general construction, contractors will not pay more than 85% of the amount paid to firms that are not certified SDVOSBs or VOSBs.

• Affirmative Action Goals: 9% for Minority Participation, 6.9% for Female Participation per trade.

• Payment and Performance bonds are required.

• A bid guarantee is required (20% of bid price, not to exceed $3,000,000).

• Offerors must include all state and local sales or use taxes in their bid or proposal price.

Specifications

This document outlines detailed specifications for various construction and technical systems. Key areas include:

• Metal Fabrications: Requirements for structural steel items like supports, frames, gratings, and bollards, covering materials, fabrication, and installation.

• Rough Carpentry: Specifications for wood blocking, framing, sheathing, and related light wood construction.

• Gypsum Board: Installation and finishing of gypsum board for walls, partitions, ceilings, and shaft walls.

• Painting: Surface preparation, paint types, application methods, and color schedules for all painted surfaces.

• Thermal Insulation: Field-applied insulation for thermal efficiency and condensation control on piping, ductwork, and equipment.

• Firestopping: Installation of approved firestopping systems for openings in walls, floors, and roof decks to maintain fire resistance.

• Joint Sealants: Requirements for interior and exterior sealant application, including installer qualifications and installation procedures.

• HVAC Systems: Covers general requirements, motor specifications, noise and vibration control, testing, adjusting, balancing, direct-digital control systems, and commissioning.

• Plumbing Systems: Includes facility sanitary and vent piping, water distribution, general plumbing requirements, and commissioning.

• Specialty Systems: Details vacuum systems and gas systems for laboratory and healthcare facilities.

• Electrical Systems: General requirements, low-voltage conductors and cables, grounding and bonding, raceways, control wiring, structured cabling, interior lighting, motor controllers, and overcurrent protective device coordination studies.

• Commissioning: Specific requirements for commissioning HVAC, electrical, and plumbing systems.

• Fabrication and installation of specified metal components.

• Installation of rough carpentry elements.

• Application of gypsum board and finishes.

• Painting of all specified surfaces.

• Installation of thermal insulation for various systems.

• Implementation of firestopping and joint sealant systems.

• Installation and integration of HVAC, plumbing, and electrical systems according to detailed specifications.

• Installation of specialized vacuum and gas systems for laboratory/healthcare settings.

• Performance of testing, adjusting, and balancing for HVAC systems.

• Implementation of direct-digital control systems for HVAC.

• Commissioning of HVAC, electrical, and plumbing systems.

Submittals must comply with Section 01 33 23 (SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES). Manufacturer's literature, shop drawings, test results, and certifications are required. Specific submittal requirements for commissioning are detailed in Section 01 91 00.

Not specified in this document.

Solicitation / RFP / RFQ

This solicitation is for the "Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms" project at the John Cochran VAMC in St. Louis, Missouri. The contractor will be responsible for providing all necessary materials, labor, and equipment to complete these HVAC system corrections.

• Correction of heating, ventilation, and air conditioning systems in procedure rooms.

• Contractor must provide all materials, labor, and equipment.

• The successful prime contractor must perform no less than 15 percent of the General Construction labor for NAICS Code 238220.

• Subcontracting limitations apply: contractors cannot pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.

• Period of Performance: 580 calendar days after Notice to Proceed (NTP).

• Estimated Cost Magnitude: Between $1,000,000.00 and $5,000,000.00.

• Award will be made using the Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Proposal submission instructions will be included in the solicitation package.

• The government plans to award without discussions but reserves the right to hold discussions if necessary.

• Offerors are responsible for monitoring beta.sam.gov for amendments.

• Response Date/Time/Zone: March 17, 2026, 2:00 PM Central Time, Chicago, USA.

• This procurement is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) pursuant to 38 USC 8127(d) and Public Law 109-461.

• NAICS Code: 238220 (Plumbing and Air Conditioning Contractors), with a small business size standard of $19.0 million.

• Registration in SAM (System for Award Management) is required.

• SDVOSB/VOSB contractors must be registered in the Veteran Small Business Certification (VetCert) database (formerly VIP).

• Solicitation package and drawings are expected to be available for download on or after February 3, 2026.

• An organized site visit will be scheduled and announced at solicitation issuance; attendance is highly encouraged.

• No hard copies will be provided; telephone requests or questions will not be accepted.

• Email questions to Cedric.Graham@va.gov with the specific subject line provided in the notice.