Z2DA--FY26: NRM (PROJ: 516-22-602) BB Install Alternate Connections for Steam and Chilled Water – Lee County

Form / Attachment / Pricing Sheet

This document is a sign-in sheet, likely used to record attendance at a pre-proposal conference, site visit, or other informational meeting related to a government opportunity. It captures the names and company affiliations of attendees, along with their email addresses.

• Name/Company: Lists the attendee's name and their associated company.
• Email: Provides the attendee's email address.

This sign-in sheet can help potential bidders identify other interested parties or competitors who attended a specific event. The contact information may also be useful for networking or follow-up, though direct contact should be made with caution and professionalism.

Amendment / Modification

This amendment modifies Solicitation 36C24826Q0450 for the "BB Install Alternate Connections for Steam and Chilled Water – Lee County" project.

Key changes include:

• Extension of Offer Receipt Date: The hour and date for receipt of offers is extended to June 1, 2026, at 2:00 PM EDT.

• Extension of Quote Due Date: The quote due date is extended to June 1, 2026, at 1:00 PM EST.

• Incorporation of Clauses: The following clauses are incorporated:

  • Deviated VAAR clause 852.204-70, Personal Identity Verification of Contractor Personnel.
  • Supplemental VAAR clause 852.204-72, Personnel Vetting and Credentialing (effective February 27, 2026).
  • FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026).

• Site Visit Sign-In Sheet: A copy of the site visit sign-in sheet is provided.

• RFI Responses: Answers to RFIs will be provided in an upcoming amendment.

• Solicitation number: 36C24826Q0450

• Project Name: BB Install Alternate Connections for Steam and Chilled Water – Lee County

• Project Number: 516-22-602

• Hour & Date for Receipt of Offers

• Quote Due Date

• Incorporated clauses (VAAR 852.204-70, VAAR 852.204-72, FAR 52.222-90)

• The deadline for submitting offers and quotes has been extended.

• Bidders must ensure compliance with the newly incorporated VAAR and FAR clauses related to personnel vetting, credentialing, and DEI discrimination.

Solicitation / RFP / RFQ

This solicitation is for the installation of alternate connections for steam and chilled water at the VAMC - Cape Coral facility. The project aims to provide temporary/mobile steam and chiller equipment connections to support hospital operations without disruption, including civil, mechanical, electrical, controls, and safety provisions.

• Prepare site, including wall penetration and removal/installation of components.

• Furnish labor, materials, equipment, and services for permanent exterior alternate connections.

• Supply, install, test, and commission connections for temporary/mobile steam and chiller equipment.

• Ensure work is code-compliant and maintainable.

• Comply with all applicable federal, state, and local codes, and hospital requirements (e.g., FGI Guidelines, NFPA, ASME, NEC).

• Provide weather-resistant, labeled, and tamper-resistant exterior connection assemblies.

• Integrate controls with the Building Automation System (BAS) if required.

• Coordinate outages and tie-ins with minimal clinical impact.

• Implement Infection Control Risk Assessment (ICRA) Level IV requirements.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $1,000,000.00 and $2,000,000.00.

• Performance Period: 180 calendar days after receipt of Notice to Proceed.

• Quote Due Date: May 11, 2026, at 1:00 PM EST.

• Submission Method: Via email to David.hernandez1@va.gov.

• Evaluation Factors: Technical/Management Approach, Specialized Experience, Schedule, Past Performance, and Price (best value tradeoff).

• Key Deadlines: RFI Cutoff - April 22, 2026, 2:00 PM EST.

• Site Visit: April 15, 2026, at 11:00 AM EST.

• This requirement is a 100% set-aside for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be actively registered in SAM.gov and verified in the SBA Small Business Search.

• A Bid Bond is required with the price quote (20% of bid price or $3,000,000, whichever is less).

• Performance and Payment Bonds are required within 10 calendar days of award.

• Offerors must submit safety and environmental record information (EMR not to exceed 1.0).

• Davis Bacon Wage Determinations apply.

• Specifications and drawings will be provided electronically via SAM.gov attachments.

Other / Unclassified

This document is a General Decision (FL20260211) issued by the U.S. Department of Labor, effective January 2, 2026. It outlines prevailing wage rates and fringe benefits for various construction-related job classifications in Lee County, Florida. The decision applies to Building Construction Projects, excluding single-family homes and apartments up to four stories.

This document is crucial for bidders responding to construction opportunities in Lee County, Florida, that are subject to the Davis-Bacon Act or similar prevailing wage laws. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the covered contract. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal labor standards. The document also provides information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to the contract, and details the process for appealing wage determinations.

Other / Unclassified

This document outlines the general requirements for construction projects, focusing on safety, site operations, security, and project management aspects. It details procedures for site preparation, contractor responsibilities, security protocols (including personnel access, photography, and sensitive information handling), and motor vehicle restrictions. It also covers operational guidelines such as managing work areas, utility services, phasing of work, and site security fencing. Specific sections address alterations, disposal of materials, protection of existing site elements, restoration of work, as-built drawing requirements, and warranty management. The document also specifies requirements for construction signs, safety signs, photographic documentation, roadway usage, and utility services. Finally, it details testing procedures, maintenance and operating manual requirements, relocation of equipment, and warranty response priorities.

This document is crucial for bidders as it establishes the overarching rules and expectations for performing work on the project site. Key areas of relevance include:

• Safety and Security: Strict adherence to VA security management programs and safety requirements is mandatory.
• Site Operations: Contractors must manage work areas, storage, and access to minimize disruption to Medical Center operations.
• Coordination: Close coordination with the Contracting Officer's Representative (COR) is required for utility interruptions, phasing, and site access.
• Documentation: Comprehensive photographic documentation and as-built drawings are required throughout the project.
• Warranty Management: Detailed plans and procedures for warranty management, including response times for defects, are specified.
• Environmental Compliance: Requirements for environmental controls and permits (e.g., NPDES) are noted.
• Cost Implications: Responsibilities for temporary utilities, repairs, and adherence to security protocols may have cost implications for bidders.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline for performing facility ICRAs to determine the level of precautions needed to prevent infection risks. Facilities can customize it for site-specific needs.

• Activity Categorization: Identifies construction/renovation/maintenance activities into categories A, B, C, or D based on scope and duration.
• Affected Area Assessment: Maps areas impacted by the activity, including adjacent areas, and identifies patient risk categories.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Infection Prevention and Control Precautions: Determines the required precaution level (I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Required Control Measures: Details specific infection prevention and control measures for each precaution level (I-IV), including dust control, barrier construction, negative pressurization, and HVAC/water system considerations.
• Completion Measures: Outlines cleaning, HVAC, and water system requirements upon completion of the activity.
• Permit: A fillable permit form (for Level III and IV activities) is included for posting at the project site, detailing location, project manager, activity category, patient risk, and required control measures.

This document is crucial for understanding the infection control requirements that will apply to any construction, renovation, or maintenance work performed within VHA facilities. Bidders must be aware of these requirements to accurately scope their proposals, estimate costs, and ensure compliance during project execution. The document dictates the necessary safety protocols, containment measures, and potential work stoppages, which directly impact project timelines and operational procedures.

Form / Attachment / Pricing Sheet

This document, VA Handbook 6500.6 Appendix B, outlines a proposed contract clause for Information and Information Technology Security Requirements. It is intended for inclusion in solicitations and contracts where VA Sensitive Information or Information Technology will be accessed or utilized.

• 839.201 Contract clause for Information and Information Technology Security: Details the VA's development of a security clause to address data breach threats and comply with Federal laws and regulations. It specifies that this clause will be used when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged in any format.
• 852.273-75 Security Requirements for Unclassified Information Technology Resources: This is the specific clause that the contracting officer (CO) shall insert. It states that the contractor, personnel, and subcontractors must adhere to Federal laws, regulations, standards, and VA Directives and Handbooks concerning information and information system security as defined in the contract.

Bidders should review this document to understand the mandatory security requirements for information and information technology that will be applicable to any contract involving VA sensitive information. This clause will impact how contractors handle and protect sensitive data and IT resources, and may influence proposal preparation and compliance efforts.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract.

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).

• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• Definitions: Certified SDVOSB/VOSB subcontractors whose work is further subcontracted count towards these limits.

• Exclusions: Cost of materials are excluded from subcontracting calculations for construction contracts.

• Acknowledgement: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties.

• Consequences of Non-Compliance: Failure to act in good faith can lead to referral to the VA Suspension and Debarment Committee, fines, or prosecution.

• Cooperation: Offerors must cooperate with the VA by providing documents to determine compliance.

• Mandatory Certification: This certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible for award.

• Compliance Requirement: Bidders must understand and be prepared to comply with the specified subcontracting limitations if awarded the contract.

• Documentation: Bidders should be prepared to provide documentation to demonstrate compliance during contract performance and upon completion.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) form intended for use by reference contacts. It is used to gather information about a contractor's past performance when they are submitting an offer for a Department of Veterans Affairs contract requirement. The reference contact is asked to complete this form and submit it to the Contracting Officer.

• Contractor Information: To be completed by the contractor submitting the offer.
• Instructions to Reference Contact: Guidance on how to complete and submit the form.
• Past Performance Ratings: A scale from 1 (Unsatisfactory) to 5 (Exceptional), with definitions for each rating, and an option for N/A. This section references FAR 42.1503 Table 42-1.
• Remarks: A section for additional comments.
• Printed Name and Title, Signature: Fields for the reference contact to sign and identify themselves.

Bidders should be aware that this form will be sent to their past performance references. The responses collected through this questionnaire will contribute to the government's evaluation of the bidder's past performance. Ensuring that references are aware of the process and can provide accurate and positive feedback is crucial for proposal evaluation.

Form / Attachment / Pricing Sheet

This document is the "Pre-Award Contractor Safety and Environmental Record Form." It requires potential bidders to provide information regarding their safety and environmental record as part of the pre-award process.

• Company contact information (Name, Address, Telephone, Email, Contact Person).
• OSHA 300 Form data for the past three years (2023-2025), including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA or EPA within the last 3 years (with explanations for any violations).
• A link to access OSHA 300 and 300a Forms is provided: http://www.osha.gov/pls/publications/publication.html.
• Information on who administers the company's Safety and Health Program.
• Company's Insurance Experience Modification Rate (EMR) for the past 3 years, with a requirement for an EMR of 1 or less.

Bidders must complete and submit this form to demonstrate their commitment to safety and environmental compliance. The requirement for an EMR of 1 or less indicates a specific qualification criterion for this opportunity. Failure to provide accurate and complete information may impact the bid.

Other / Unclassified

This document is a PDF attachment titled 'Site Map Update.pdf'. It contains an aerial image of the VA Clinic in Cape Coral, Florida. The image highlights an 'Alternate location of utility trailer' with blue markers and an arrow pointing to a specific area on the building's roof or adjacent grounds.

This document provides visual information regarding a potential site location for a utility trailer, which may be relevant for bidders involved in site preparation, installation, or related services for the VA Clinic Cape Coral opportunity. It helps to understand the physical layout and potential placement of equipment.

Specifications

This document contains the 100% specifications for the "Install Alternate Connections for Steam & Chilled Water" project at VAMC Cape Coral. It details the technical requirements for various aspects of the construction project, including:

• General Requirements: Outlines safety, general intentions, bid items, specifications, drawings, and construction security requirements.

• Divisions: Covers various construction divisions such as General Requirements, Existing Conditions, Concrete, Metals, and extensive detail on Heating, Ventilating, and Air Conditioning (HVAC) systems.

• Electrical: Includes requirements for electrical installations, conductors, cables, grounding, bonding, raceways, boxes, switchgear, wiring devices, enclosed switches, circuit breakers, and automatic transfer switches.

• Testing and Commissioning: Details requirements for testing laboratory services, quality control, commissioning of HVAC systems, and instrumentation and control for boiler plants.

• Specific Systems: Includes specifications for facility natural-gas piping, boiler plant piping systems, hydronic piping, HVAC water treatment, and digital control systems for HVAC.

• Safety Requirements: Covers safety requirements, accident prevention plans, fire safety, electrical safety, fall protection, excavation, cranes, welding, and confined space entry.

• Construction Waste Management: Outlines requirements for managing non-hazardous building construction and demolition waste, emphasizing diversion, salvage, recycling, and disposal.

• Sustainable Construction: Details requirements for complying with federal mandates and VA policies for sustainable construction, including recycled content, biobased products, and low pollutant-emitting materials.

• HVAC Systems: Extensive details on piping, insulation, noise and vibration control, testing, adjusting, balancing, and commissioning of HVAC systems.

• Boiler Plant Systems: Specifications for instrumentation, controls, fuel gas piping, boiler plant piping, and related equipment.

• Electrical Systems: Requirements for switchgear, circuit breakers, conductors, cables, grounding, bonding, raceways, boxes, wiring devices, and automatic transfer switches.

• Plumbing: Includes specifications for hydronic piping and HVAC water treatment.

• Safety and Environmental: Comprehensive requirements for safety, fire prevention, infection control, construction waste management, and temporary environmental controls.

This document is critical for potential bidders as it outlines the complete technical requirements for the "Install Alternate Connections for Steam & Chilled Water" project. It details the scope of work, materials, installation methods, safety protocols, testing, and commissioning procedures that must be adhered to. Understanding these specifications is essential for accurate bidding, project planning, and successful execution.

Drawings / Plans

This document contains a set of architectural and engineering drawings for the "Install Alternate Connections for Steam and Chilled Water" project at the VAMC - Cape Coral. The drawings detail:

• Cover Sheet (G1001): Project overview, consultant information, and sheet index.
• Architectural Site Plan (AS101): Site layout, project location, and general construction notes.
• Structural Notes and Abbreviations (S-001): General structural notes, design codes, and abbreviations.
• Foundation and Slab Plans (SS101, SS102): Details of first and second-floor foundations and framing.
• Details and Sections (S-301): Various structural details and sections.
• Mechanical Notes, Legends, & Symbols (M-001): HVAC symbols, abbreviations, and applicable codes.
• Mechanical Site Plan (MS100): Overview of mechanical systems on the site.
• Mechanical Demolition Plan (MD101): Existing mechanical systems to be removed.
• Mechanical New Work Plans (MP101): Layout for new mechanical systems, including connections for temporary boilers, chillers, and fuel tanks.
• Mechanical Sections (M-301): Cross-sections of mechanical systems.
• Mechanical Details (M-501, M-502): Specific details for piping, supports, and penetrations.
• Chilled Water System Flow Diagram (M-701): Diagram of the chilled water system, including temporary chiller connections.
• Heating Hot Water System Flow Diagram (M-702): Diagram of the heating hot water system, including temporary boiler connections.
• Electrical Legends & Symbols (E-001): Electrical symbols used in the drawings.
• Electrical General Notes (E-002): General electrical installation requirements and applicable codes.
• Electrical New Work Plans (EP101, EP102): Layout for new electrical work, including temporary power for chillers and boilers.
• Electrical Details (E-501): Specific electrical installation details.
• Electrical Diagrams (E-601): Electrical one-line diagrams and panel schedules.

These drawings are critical for understanding the physical scope, layout, and technical requirements of the "Install Alternate Connections for Steam and Chilled Water" project. They provide detailed information on the proposed mechanical and electrical installations, including connections to existing systems, temporary equipment provisions, and specific construction details. Bidders must review these drawings to accurately estimate costs, plan execution, and ensure compliance with all specified requirements.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Base Offer Price Breakdown" intended for bidders to provide a detailed cost breakdown for their offer. It serves as a template for the Government to conduct price analysis.

• The spreadsheet includes sections for Offeror Name and Address.
• It outlines a cost breakdown by CSI (Construction Specifications Institute) divisions, from Division 1 (General Requirements) to Division 34 (Transportation).
• Columns are provided for Labor Cost, Material Cost, and Total Cost for each item.
• It also includes fields for Overhead %, Profit %, and Bond %.
• The sheet concludes with a "Total Base Offer Cost" field.
• All cost breakdown fields in the provided example are populated with '0.0', indicating no costs have been entered.

Bidders are required to use this breakdown to detail their pricing structure. The instructions emphasize the need to avoid lump-sum pricing and provide a comprehensive breakdown to support the Government's price analysis. This document is crucial for accurately submitting a compliant offer.

Drawings / Plans

This document contains architectural and engineering drawings for the "Install Alternate Connections for Steam and Chilled Water" project at the VA Medical Center in Cape Coral, FL. It details the proposed modifications and additions to the existing steam and chilled water systems, including temporary connections for rental equipment.

• Cover Sheet (G1001): Project information, consultant list, and sheet index.
• Architectural Site Plan (AS101): Site layout, project location, and general notes.
• Structural Notes & Abbreviations (S-001): General structural requirements, design codes, and abbreviations.
• Mechanical Plans (MS100, MD101, MP101, M-301): Site plan, demolition plan, new work floor plans, and sections detailing the installation of new steam and chilled water piping, connections to existing systems, and provisions for temporary equipment.
• Mechanical Flow Diagrams (M-701, M-702): System flow diagrams for chilled water and heating hot water, including temporary system capacities and control strategies.
• Mechanical Details (M-501, M-502): Detailed drawings of piping connections, wall penetrations, supports, and instrumentation.
• Electrical Plans (E-001, E-002, EP101, EP102, E-601): Electrical legends, general notes, floor plans showing new electrical work, and electrical diagrams including one-line diagrams and disconnect schedules.
• Electrical Details (E-501): Details for conduit penetrations, hangers, nameplates, and generator control diagrams.

These drawings are critical for understanding the scope of work, including the specific locations for new piping, connections to existing systems, and the requirements for temporary steam and chilled water systems. They provide detailed information on the layout, materials, and technical specifications necessary for bidding and execution of the project.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for installing alternate connections for steam and chilled water at the VAMC Cape Coral facility. The project involves general construction, alterations, demolition, and removal of existing structures.

• General Construction: Includes alterations, roads, walks, grading, and necessary demolition and removal of existing structures.

• Site Preparation: Complete preparation of the site for building operations.

• Installation: Installation of alternate connections for steam and chilled water as per drawings and specifications.

• Safety: Strict adherence to VA security management program and infection control requirements.

• Quality Control: Contractor is responsible for ensuring all work meets specified standards.

• Testing: Contractor must provide a written testing and commissioning plan and conduct tests in the presence of a Contracting Officer's Representative (COR).

• Documentation: Maintenance of current as-built drawings (electronic and hard copy) and submission of a Warranty Management Plan.

• The POP is 180 days.

• Work is to be performed at the VAMC Cape Coral facility.

• Security: A comprehensive security plan covering physical and administrative procedures is required. All personnel must comply with VA security protocols, including badge requirements and restrictions on photography.

• Site Access: Vehicle authorization requests are required 24 hours in advance. Access is restricted to material pickup and drop-off.

• Operations & Storage: Contractor operations and storage must be confined to approved areas. Temporary buildings require COR approval.

• Utilities: Existing utility services must be maintained. Any interruption requires prior COR approval with advance written notice (7 days for minor, 15 days for major interruptions).

• Phasing: Work must be scheduled and coordinated with the COR to ensure uninterrupted Medical Center operations (24/7).

• Protection: Existing structures, vegetation, equipment, and utilities must be protected from damage. The contractor is responsible for repairs to any damaged items.

• Disposal: Materials from demolition are to be disposed of as specified; reserved items remain Government property.

• Warranties: A Warranty Management Plan is required, detailing roles, responsibilities, and procedures for all warranties. A 4-month and 9-month warranty inspection will be conducted.

• Bonds: Performance and Payment Bonds must remain effective throughout the construction period.

• Manuals & Training: Maintenance and Operating manuals and training for VA personnel are required for all equipment.

Solicitation / RFP / RFQ

This is a presolicitation notice for a "BB Install Alternate Connections for Steam and Chilled Water" project at the Cape Coral VAMC in Lee County, Florida. The project involves general construction, alterations, roads, walks, grading, and drainage, including the removal of existing structures and the construction of new components as required by the Statement of Work (SOW), drawings, and specifications.

• Site preparation, including demolition and removal of existing structures.

• Furnishing labor and materials for general construction, alterations, roads, walks, grading, and drainage.

• Installation of alternate connections for steam and chilled water systems.

• Compliance with SOW, drawings, and specifications.

• The magnitude of the project is estimated to be between $1,000,000.00 and $2,000,000.00.

• The contract type is Bid/Build.

• A Request for Proposal (RFP) will be posted on or about April 20, 2026.

• The response date for the solicitation is March 31, 2026, at 2:00 PM Eastern Time.

• Proposals will be accepted from responsible sources when requested.

• This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) based on priority established in 38 U.S.C. 8127.

• Businesses must be registered in SAM.gov prior to contract award, during the period of performance, and through final invoice payment.

• Business size and NAICS code will be verified via the Small Business Search portal.

• SDVOSBs are encouraged to communicate their interest.

• This is a presolicitation notice only; no contract will be awarded based on this notice.

• The NAICS code is 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45M.

• The Contracting Specialist is David Hernandez (DAVID.HERNANDEZ1@VA.GOV, 813-893-3904).

• Attached documents include SOW (516-22-602-SOW) and Drawings (DRAWINGS 516-22-602 Cape Coral Alt Steam).