Z2DA--FY26: NRM (PROJ: 516-CSI-142) BB - Site Prep for Emergency Department CT Scanner Replacement

Amendment / Modification

This document is Addendum 1, dated December 12, 2025, which revises the "516-CSI-142 - Bay Pines ED CT_ADD 1.pdf" document.

• Sheet S-001: General Notes and Abbreviations has been revised.
• Sheet SD101: First Floor Demolition Plan has been revised.
• Sheet SS101: First Floor Framing Plan has been revised.
• Sheet E-401: Enlarged CT Room Plan has been revised.

This addendum does not appear to modify proposal deadlines or submission requirements, but bidders should review the revised drawings and notes for any impact on their scope of work or pricing.

Amendment / Modification

This amendment extends the deadline for the receipt of offers and provides an addendum to the drawings and specifications.

• Quotes Due Date: Extended to January 5, 2026, at 2:00 PM EST.
• Drawings and Specifications: An addendum has been provided.

The deadline for submitting quotes has been extended. Bidders should review the provided addendum to the drawings and specifications for any changes or additions to the project requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies the materials testing activities and inspection services required during project construction, to be provided by a Testing Laboratory retained by the General Contractor.

• Provide qualified personnel, materials, equipment, and transportation for testing and inspection services.

• Perform services related to Earthwork, including:

  • Observing fill and subgrades during proof-rolling.
  • Observing fill placement and compaction, and performing field density testing.
  • Supervising geotechnical technicians for excavation, subsurface preparation, and backfill.
  • Determining maximum density and optimum moisture content for fill, backfill, and subgrade materials.
  • Performing field density tests using ASTM D6938, D1556, or D2167.
  • Testing fill and backfill material gradation per ASTM C136.
  • Testing suitability of on-site and off-site borrow.

• Perform services related to Concrete, including:

  • Batch plant inspection and materials testing.
  • Field inspection and materials testing, including sampling and testing concrete cylinders, slump tests, and air content tests.
  • Inspecting reinforcing steel placement.
  • Observing concrete conveying, placement, and consolidation.
  • Observing formwork removal and surface defect repair.
  • Observing curing procedures.
  • Observing preparations for concrete placement and protection.
  • Measuring concrete flatwork for levelness and flatness (FF and FL).

• Perform services related to Reinforcement, including reviewing mill test reports.

• Perform services related to Structural Steel, including:

  • Shop and field inspection and testing to certify structural steel work.
  • Prefabrication inspection (reviewing drawings, approving procedures).
  • Weld inspection (equipment, electrodes, preparation, preheating, fillet welds, continuity plates, tension members, etc.).
  • Welding Magnetic Particle Testing and Ultrasonic Testing.
  • Bolt inspection (high-strength bolted connections, slip-critical connections, fully pre-tensioned connections).
  • Inspecting field erected assemblies for plumbness, level, and alignment.

• Compliance with specified ASTM standards (e.g., A370, C31, C33, C39, C136, C138, C143, C172, C173, C1064, C1077, D422, D698, D1140, D1188, D1556, D1557, D2166, D2167, D2216, D2974, D3740, D6938, E94, E164, E329, E543, E709, E1155).

• Compliance with AWS D1.1 Structural Welding Code.

• Compliance with AISC Specifications for Structural Joints Using ASTM F3125 Bolts.

• Laboratory accreditation required, with scope including specified ASTM standards.

• Hazardous Materials Testing requires OSHA and EPA compliance.

• Submit test reports to COR, with reports of failed tests on colored paper.

• Provide verbal notification to COR immediately of any irregularity.

Not explicitly stated, but implied to be during project construction at the Bay Pines VAMC.

• Laboratories must be accredited by a laboratory accreditation authority.
• Personnel must be qualified.
• Materials, equipment, and transportation must be provided.
• Test reports must be submitted to the COR.
• Failed test reports must be submitted on colored paper.
• Verbal notification of irregularities is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies requirements for cast-in-place structural concrete and related materials and mixes.

• Details materials, mix designs, delivery, storage, handling, and placement of concrete.

• Covers reinforcement, vapor barriers, and concrete surface preparation and finishes.

• Includes requirements for construction joints and protection/curing.

• Specifies tolerances for formwork, reinforcement fabrication and placing, cross-sectional dimensions, and slab finishes (FF/FL values).

• Outlines testing requirements for concrete mix designs and strength.

• Defines criteria for acceptance/rejection of slab sections based on flatness and levelness.

Not explicitly stated in this document, but pertains to construction activities.

• Adherence to various ACI, ASTM, AWS, and other industry standards.
• Specific requirements for admixtures, including limitations on chloride ion content and non-corrosive properties.
• Mandates a pre-concrete conference to review proposed methods.
• Requires specific testing and reporting from the contractor and a retained testing agency.
• Details requirements for moisture vapor emissions control for slabs receiving resilient covering.

Amendment / Modification

This amendment modifies Solicitation 36C24826Q0004.

• Answers to RFIs: The amendment provides answers to previously submitted Requests for Information (RFIs).

• Quotes Due Date Extended: The deadline for quote submission has been extended to December 15, 2025, at 2:00 PM EST. This extension is due to the need for an addendum to the drawings.

• Receipt of Offers Extended: The hour and date for the receipt of offers has been extended to December 8, 2025, at 2:00 PM EST.

• RFIs

• Quotes due date

• Receipt of Offers deadline

• The deadline for submitting offers has been extended to December 8, 2025, at 2:00 PM EST.

• The deadline for submitting quotes has been extended to December 15, 2025, at 2:00 PM EST.

• Bidders should review the provided RFI answers and any associated addenda to the drawings.

Questions & Answers / Clarifications

This document contains responses to questions submitted by potential bidders regarding the solicitation for CT Scan equipment installation and related construction services.

• Structural Components: Existing structural components to support CT machine relocation are in place. An addendum will be issued for utility conduit trenching.
• Work Environment: Construction will occur during regular working hours with Class 4 ICRA classification. Hazardous materials, specifically lead, are anticipated in demolition areas.
• Lead Shielding: Lead-lined doors, frames, and locksets will be supplied by the General Contractor (GC). Lead shielding requirements are per NCRP Report #147. Verification with a VA physicist is required for existing lead shielding integrity.
• Personnel: A Superintendent can serve dual roles as SSHO, but QA/QC must be a separate person. The Project Manager may fulfill QA/QC if they make frequent site visits.
• Subcontractors: Subcontractor letters of commitment are preferred but not required. The VA wants to know which subcontractors the GC will use.
• Past Performance: New Past Performance Questionnaires (PPQs) are required. Ongoing construction contracts can be used if at least 75% complete and interim CPARS or PPQs are provided. Projects must be of similar magnitude or higher.
• CT Equipment: The CT vendor will remove and reinstall the CT equipment. The CT scanner and associated equipment, computers, and programming will be furnished and installed by others. No temporary rental CT scanner trailer is required.
• ICRA Requirements: Class 4 ICRA classification is required, and a manometer will be needed. Hard barriers (e.g., STARC panels) are acceptable. Coordination with COR and VA Safety is necessary for ICRA plan approval.

This Q&A document clarifies numerous technical, logistical, and administrative aspects of the project, impacting how bidders should price their proposals and understand project requirements. Key areas clarified include material handling, personnel responsibilities, and specific technical specifications for construction and equipment installation.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site walk conducted on October 7, 2025, at 0900 AM, related to the "SITE PREP FOR EMERGENCY DEPARTMENT CT SCANNER" opportunity (RFQ 36C24826Q0004 - BB).

• Lists individuals who attended the site walk.
• Includes columns for "INDIVIDUAL NAME" and "COMPANY NAME/PHONE NUMBER".
• Records attendance for 14 individuals, with contact information for most.

This document serves as a record of attendance for a mandatory or optional site visit. Potential bidders can use this to understand who else may be interested in the opportunity and to confirm that key personnel or companies involved in the site preparation have been identified.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire designed to gather feedback from a reference contact regarding a contractor's performance on a previous project. It is to be completed by a reference contact and submitted to the Contracting Officer for the solicitation referenced (36C24826Q0004).

• Contractor Information: To be completed by the contractor, including company name, contact details, and project information (title, POP, contract number, dollar value, description of work, contractor's role).
• Respondent Information: To be completed by the reference contact, including company name, contact details.
• Performance Information: A rating scale (1-6, Unsatisfactory to Exceptional/Neutral) for 23 specific performance areas, such as management, personnel, quality control, schedule adherence, and cooperation. Narrative explanations are required for ratings of 1 or 2.
• Specific Questions: Includes questions about cure/show cause notices and whether the respondent would award another contract to the contractor.
• CPARS Rating: A question to determine if the contractor is rated in CPARS.
• Remarks Section: A free-form section for additional comments.

This questionnaire is a critical component for the government to assess a bidder's past performance. Bidders should ensure their references are aware of this requirement and can provide timely and accurate feedback. The quality of the completed questionnaire can significantly impact the evaluation of a proposal. The due date for submission is November 3, 2025, at 2:00 PM EST.

Amendment / Modification

This amendment extends the deadline for quotes and provides additional required documents.

• Quotes Due Date Extended: The deadline for submitting quotes has been extended to November 17, 2025, at 2:00 PM EST.

• Site Visit Sign-In Sheet Provided: A copy of the site visit sign-in sheet from October 7, 2025, is now available.

• Past and Present Performance Questionnaire Provided: A copy of the Past and Present Performance Questionnaire is now available.

• The due date for offers/quotes has been modified.

• New attachments have been added: "ED CT scanner site walk sign-in sheet 10-07-25" and "PAST AND PRESENT PERFORMANCE QUESTIONNAIRE."

• Bidders must submit their quotes by the new deadline of November 17, 2025, 2:00 PM EST.

• Bidders should review and utilize the provided Site Visit Sign-In Sheet and the Past and Present Performance Questionnaire as part of their submission.

Other / Unclassified

This document is a "General Decision" from the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates for building construction projects in Pinellas County, Florida. It specifies minimum wage rates and fringe benefits for various construction trades, effective on different dates in 2023, 2024, and 2025. The document also references Executive Orders 14026 and 13658 concerning minimum wage requirements for federal contractors and paid sick leave (EO 13706).

This document is crucial for any bidder on federal construction projects in the specified area. It establishes the minimum wage rates that must be paid to laborers and mechanics employed on covered contracts. Bidders must ensure their proposals account for these wage requirements, as failure to comply can lead to penalties. The document provides specific rates for trades such as Asbestos Workers, Electricians, Elevator Mechanics, Ironworkers, Power Equipment Operators, Pipefitters, Plumbers, Sheet Metal Workers, Carpenters, Cement Masons, Floor Layers, HVAC Mechanics, Laborers, Operators (various types), Painters, Roofers, Sprinkler Fitters, and Tile Setters. It also outlines how to handle classifications not explicitly listed and the process for wage determination appeals.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. Facilities can customize this template and must use it if required by the VHA Pre-Construction Risk Assessment (PCRA).

• Activity Categorization (Table 1): Classifies work based on scope, duration, and dust/debris generation (Categories A, B, C, D).
• Affected Area Assessment (Table 2): Identifies areas and patient populations impacted by the activity.
• Patient Risk Category (Table 3): Determines the risk level of patients in affected areas (Low, Medium, High, Highest).
• Level of Infection Prevention and Control Precautions (Table 4): Combines Activity Category and Patient Risk Category to determine the required precaution level (I, II, III, or IV).
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level.
• Completion Measures (Table 6): Outlines cleaning and barrier removal requirements upon activity completion.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document outlines the mandatory infection control risk assessment process and associated precautions required for construction, renovation, or maintenance activities within VHA facilities. Bidders involved in such projects must understand and comply with these requirements, which dictate the necessary containment, dust control, air filtration, and personal protective equipment (PPE) measures. The specific "Activity Category" and "Overall Patient Risk Category" determined by this assessment will directly influence the "Level of Infection Prevention and Control Precautions" required, impacting project execution and costs.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for the "AE Site Prep for ED CT Replacement" project at the VA Medical Center in Bay Pines, FL. It details various aspects of the construction, including structural, architectural, fire alarm, fire protection, plumbing, mechanical, electrical, and telecommunications systems.

• Structural Drawings (S-001): General notes and abbreviations related to structural components.
• Architectural Drawings (A101, A401, A601): Plans, details, interior finishes, and door schedules.
• Fire Alarm Drawings (FA001, FA101, FA501): Legends, symbols, and plans for fire alarm system demolition and new work.
• Fire Protection Drawings (FP001, FP101, FP501): Legends, symbols, plans for fire protection demolition and new work, and details.
• Plumbing Drawings (P-001, PD101, PD102, PS101, PP101, P-501, P-801): Symbols, abbreviations, general notes, plans for gravity and pressure piping (demolition and new work), and details.
• Mechanical Drawings (M-001, MD101, MD102, MH101, MP101, M-501, M-701, M-801): Notes, legends, symbols, plans for HVAC demolition and new work, and controls.
• Electrical Drawings (E-001, E-002, ED101, ED102, EL101, EP101, E-401, E-501, E-601): Legends, general notes, plans for lighting and electrical equipment (demolition and new work), enlarged CT room plan, and diagrams.
• Telecommunications Drawings (T-001, TD101, TN101, T-501): Legends, abbreviations, general notes, and plans for telecommunications demolition and new work.

These drawings are critical for any bidder intending to propose on the "AE Site Prep for ED CT Replacement" opportunity. They provide detailed specifications for all construction, demolition, and installation requirements across multiple disciplines, including structural, architectural, MEP (mechanical, electrical, plumbing), fire protection, and telecommunications. Bidders must review these drawings to understand the scope of work, existing conditions, new installations, and specific requirements for materials, layout, and integration of systems.

Form / Attachment / Pricing Sheet

This document is the "Pre-Award Contractor Safety and Environmental Record Form." It requires bidders to provide information regarding their safety and environmental record for pre-award evaluation.

• Company Name, Address, Telephone, Email, and Contact Person.
• Data from OSHA 300 Forms for the past three years (2022, 2023, 2024), including:
  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both.
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA or EPA within the last 3 years (with explanations for any violations).
• A link to access OSHA 300 and 300a Forms is provided: http://www.osha.gov/pls/publications/publication.html.
• Information on who administers the company's Safety and Health Program.
• Company's Insurance Experience Modification Rate (EMR) for the past 3 years, with a requirement for an EMR of 1 or less.

Bidders must complete and submit this form as part of the pre-award process. The information provided will be used to assess the company's safety and environmental compliance and performance. A specific requirement for an EMR of 1 or less is noted.

Specifications / Other

This document contains specifications for various building systems and components, including:

• Plumbing: Sections cover common work results for plumbing, general-duty valves, piping, equipment supports, sterilization, and facility water distribution.
• HVAC: Sections detail common work results for HVAC, HVAC ducts and casings, air terminal units, testing, adjusting, and balancing, and HVAC and boiler plant insulation.
• Electrical: Sections cover requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, conduit, wireways, boxes, switches, circuit breakers, and interior lighting.
• Communications: Sections address requirements for communications installations, control, communication, and signal wiring, structured cabling, and raceway and boxes.
• Fire Detection and Alarm: Includes specifications for fire alarm systems, notification appliances, initiating devices, and typical operation.
• Nurse Call and Code Blue Systems: Details requirements for the nurse call and code blue systems.
• Radiation Protection: Covers lead materials and lead-lined products.
• Other Systems: Includes specifications for cubicle curtain tracks, wall and door protection, countertops, acoustical ceilings, resilient base and accessories, resilient sheet flooring, resilient tile flooring, gypsum board, and plumbing insulation.

This document provides detailed technical specifications for a wide range of building systems and materials. Bidders should review the sections relevant to their scope of work to understand the specific requirements for materials, installation, testing, and compliance with codes and standards. Particular attention should be paid to sections related to plumbing, HVAC, electrical, communications, fire alarm, nurse call, radiation protection, and interior finishes, as these are extensive and cover critical aspects of the project.

Solicitation / RFP / RFQ

This solicitation is for construction services to construct an approximately 790 SF addition to Building 100 at the C.W. Bill Young VAMC in Bay Pines, FL. The project, "ED CT Replacement– BUILDING 100" (Project Number: 516-CSI-142), involves the removal and replacement of CT scanner equipment and associated support spaces, requiring additional lead-lined walls and structural support modifications. The magnitude of this project is estimated between $500,000.00 and $1,000,000.00.

• Construct an approximately 790 SF addition to Bldg. 100.

• Remove and replace CT scanner equipment in room 1E-210 and associated support spaces (renamed suite 1E222).

• Install additional lead-lined walls to meet shielding requirements.

• Provide structural support for ceiling-hung equipment.

• Adhere to Infection Control Risk Assessment (ICRA) Level IV requirements.

• Comply with VA Master Construction Specifications and applicable codes.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 180 calendar days after Notice to Proceed (NTP).

• Estimated Value: Between $500,000.00 and $1,000,000.00.

• Quote Due Date: November 3, 2025, at 2:00 PM EST.

• Submission Method: Email to David.hernandez1@va.gov (PDF format, max 7MB per file).

• Evaluation Factors: Technical/Management Approach, Specialized Experience, Schedule/Past Performance, and Price.

• Basis for Award: Best Value Tradeoff.

• Site Visit: Scheduled for October 7, 2025, at 9:00 AM EST. Meeting at Building 24, 3rd Floor.

• RFIs Due: October 17, 2025, at 2:00 PM EST.

• Set-Aside: This requirement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Verification: Offerors must be verified as an SDVOSB in the SBA certification database.

• Limitations on Subcontracting: Offerors must perform at least 15% of the contract cost (excluding materials) with their own employees or employees of other eligible SDVOSBs.

• Bid Bond: Required for quotes over $35,000.00 (20% of bid price or $3,000,000, whichever is less).

• EMR: Must not exceed 1.0.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Service Code: Z2DA (Repair or Alteration of Hospitals and Infirmaries).

• Davis Bacon Wage Determination: FL20250222 dated 05-23-2025 applies.

• Funds are not presently available for this contract.