Z2DA--Project 537-26-702 Chicago, IL. EHRM DDPO Installation

Form / Attachment / Pricing Sheet

This document is a site plan for the Jesse Brown VA Medical Center in Chicago, IL. It provides a visual layout of the campus, including buildings, structures, and major roads. It also includes a building and structure schedule that lists various buildings by number and name, along with their number of floors and area in square feet. Additionally, it details a room numbering system and information on leased buildings.

• Site Plan: Visual representation of the campus with numbered buildings and roads.
• Building and Structure Schedule: Lists buildings (e.g., Damen Pavilion, Ogden Pavilion, Taylor Pavilion, Energy Center), their number of floors, and gross square footage per floor and total.
• Room Numbering System: Explains a four-digit system for identifying rooms within buildings and zones.
• Leased Buildings: Lists buildings used for enhanced use leasing, including Steam Gen Bldg, Electr. Station, Chiller Plant, Garage, and Veteran's Benefit Administ.

This site plan is crucial for bidders to understand the physical layout of the VA Medical Center campus. It helps in visualizing the location of existing facilities, potential access points, and the overall scale of the site. The building and area information can be important for understanding the scope of work related to specific buildings or areas within the campus, especially if the opportunity involves construction, renovation, or services tied to particular structures. The room numbering system might be relevant for site-specific work orders or facility management tasks.

Statement of Work (SOW) / Performance Work Statement (PWS)

To furnish all labor, materials, and equipment to prepare the site at the Jesse Brown VA campus for the installation of additional data drops, power outlets, and equipment bracing for the Electronic Health Record (EHR) Management System deployment.

• Provide and install normal and emergency power outlets, data drops, and required equipment bracing.

• Install Cat 6A cabling and data drops in accordance with provided drawings and specifications.

• Horizontal cabling shall be Category 6A (Cat6A) compliant with ANSI/TIA-1179 Healthcare Facility Telecommunications Infrastructure standards.

• Installation must comply with BICSI standards (ANSI/NECA/BICSI 568) and ANSI/TIA-1179-A.

• New cable installations must comply with TIA 568.2-D, TIA TSB-184-A, and NFPA-70 Section 725.144.

• Alternatively, new UTP cabling shall carry a UL listed "LP" (Limited Power) rating.

• Cat6A cable shall be terminated to identified RJ-45 patch panels and CAT6A RJ-45 jacks at wall plates, labeled at both ends.

• Cables shall be installed in continuous lengths without splices, with a 1' service loop.

• Install and label outlets, faceplates, and patch panels according to specifications and VAMC standards.

• Install conduit and conductors for power outlets according to drawings and specifications.

• Provide and install mounting hardware for government-furnished equipment.

• All new cable installations shall be tested and certified; certification reports must be provided to the COR.

• Materials used to seal penetrations of fire-rated walls and floors must be tested and certified per ASTM E814 Standards.

• Contractor is responsible for patching and finishing disturbed surfaces to match existing conditions.

• Contractor is responsible for damage caused by their actions, including patching to match original construction, fire rating, and finish.

• Work shall be completed within 60 days following Notice to Proceed.

• Normal working hours are 7:30 am to 4:00 pm CST, Monday-Friday.

• Work performed after hours and on weekends requires COR approval.

• Coordinate with the COR before turning off power to affected equipment or systems.

• Verify accessibility to work areas and notify COR if other utilities need relocation.

• Obtain COR approval before turning off power to equipment, systems, or panels.

• Coordinate installation work in high-risk areas with the COR.

• Follow Infection Control procedures as outlined in the VA PRA/ICRA.

• Mounting hardware for equipment is Government-Furnished unless otherwise noted by COR.

• Verify equipment locations with COR prior to installation.

• Submit product data, sample of cable, as-built drawings, one-line diagrams for new power locations, certification reports, and system warranties.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which lists prevailing wage rates and fringe benefits for various construction trades in Cook County, Illinois. It serves as a reference for contractors to ensure compliance with labor standards on federal or federally funded construction projects.

• General Decision Number: IL20260009, effective 01/09/2026.
• Construction Types: Building, Heavy, Highway, and Residential.
• County: Cook County, Illinois.
• Trade Classifications: Lists specific trades (e.g., Asbestos Worker/Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Plumber, etc.).
• Wage Rates & Fringes: Provides hourly rates and fringe benefit amounts for each trade classification.
• Footnotes: Includes important details regarding paid holidays, vacation pay, and additional pay for specific equipment or conditions.
• Executive Orders: References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to federal contracts.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals on relevant federal or federally funded construction projects in Cook County. Failure to comply with these wage determinations can lead to contract violations. The document also outlines the process for appealing wage determinations.

Solicitation / RFP / RFQ

This solicitation is for a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside procurement. The project involves preparing a site at the Jesse Brown VA campus for the installation of additional data drops, power outlets, and equipment bracing for Electronic Health Record (EHR) equipment deployment. The work is located at the Jesse Brown VA Medical Center, 820 S. Damen Ave., Chicago, IL 60612.

• Furnish all labor, materials, and equipment to prepare the site.

• Install additional data drops, power outlets, and equipment bracing for EHR equipment.

• Comply with project drawings, specifications, and the Statement of Work (SOW).

• Contract Type: Firm-Fixed-Price

• Magnitude of Construction: $250,000 to $500,000.00

• Period of Performance: 60 calendar days after Notice to Proceed (NTP).

• Estimated Value: Not explicitly stated, but implied by the magnitude.

• Proposal Submission: Via email to Doniver.Hamilton@VA.gov and Joelle.Mascarenas@VA.gov.

• Bid Due Date: May 22, 2026, at 12:00 PM EST (for technical questions); Offer due date is 06-17-2026 at 12:00 PM EDT.

• Bid Opening: Conducted via teleconference.

• Evaluation Criteria: Award will be made to the responsible bidder whose bid is most advantageous to the Government, considering only price.

• Key Deadlines: Technical questions due May 22, 2026; Offers due June 17, 2026.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Bidders must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and award.

• A pre-bid site visit is scheduled (see Attachment 9).

• Bidders must submit a lump sum price for Line Item 0001 (Base Bid).

• Bid Guarantee required (SF 24), not less than 20% of bid price, not to exceed $3,000,000.

• Payment and Performance Bonds required upon award (SF 25A and SF 25).

Questions & Answers / Clarifications

This document contains responses to contractor questions regarding the solicitation.

• Question 1: The VA clarified that the "RFI Tracking Sheet" is for internal use and does not require a response from contractors.
• Question 2: The VA confirmed that the "RFI Tracking Sheet" is not a mandatory attachment for proposal submission.
• Question 3: The VA stated that all questions regarding the solicitation should be submitted through the official Q&A process, not by responding to this document.

This document clarifies that the "RFI Tracking Sheet" is informational and not a required submission item. It also reiterates the proper channel for submitting solicitation-related questions.

Form / Attachment / Pricing Sheet

This document provides details and directions for a mandatory site visit related to an upcoming opportunity. It outlines the dates, times, location, and specific instructions for contractors attending the site visit.

• Dates: Monday, May 18 & Tuesday, May 19, 2026
• Time: 8:00 AM CST (both days)
• Location: Jesse Brown VA Medical Center, 820 S. Damen Avenue, Chicago, IL 60612
• Site POC: Sarah V. Pabilic, (224) 566-1730
• Sign-in: No pre-registration required, but contractors must sign in at either Ogden or Damen entrances.
• Parking: No parking available on premises. Contractors must use street parking or the Juvenile Detention Center parking garage at their own expense.
• Meeting Point: Engineering Conference Room in Taylor Pavilion (Room 3273).
• Updates: Check Sam.gov for any changes or amendments.
• Site Visit Nature: It is a multiple-day site visit, with each day covering a portion of the work site. Offerors may choose to attend both days.

This document is critical for bidders to understand the logistics of the site visit. Attending the site visit is likely essential for a thorough understanding of the work site and requirements, which will inform proposal preparation. Bidders must note the specific dates, times, entry procedures, and parking arrangements to ensure they can attend as required.

Form / Attachment / Pricing Sheet

This document, "PROJECT MANUAL DATA DROPS AND POWER OUTLES (DDPO) INSTALLATION Vol 2 of 2", provides detailed specifications and requirements for the installation of data drops and power outlets as part of the Jesse Brown EHRM Infrastructure Upgrades project. It outlines the technical standards, materials, testing, and execution procedures for electrical installations.

• Section 26 05 11: Requirements for Electrical Installations: Covers general requirements for electrical work, including minimum standards (IBC, UL, IEEE, NFPA), testing standards, manufacturer qualifications, applicable publications, manufactured products, materials and equipment protection, work performance, energized electrical work procedures, equipment installation, and submittals.
• Section 26 05 19: Low-Voltage Electrical Power Conductors and Cables: Specifies requirements for conductors and cables, including materials, splices, connectors, and terminations.
• Section 26 05 26: Grounding and Bonding for Electrical Systems: Details requirements for grounding and bonding equipment, conductors, and terminal blocks.
• Section 26 05 33: Raceway and Boxes for Electrical Systems: Outlines specifications for conduit, fittings, boxes, and their installation.
• Section 26 24 16: Panelboards: Covers the furnishing, installation, and connection of panelboards, including enclosures, trims, and molded case circuit breakers.
• Section 26 27 26: Wiring Devices: Specifies requirements for wiring devices, including wall plates, receptacles, and their installation.
• Division 27 Sections (27 05 11, 27 05 33, 27 10 00, 27 11 00, 27 15 00): These sections cover general requirements for communications installations, raceways and boxes for communications systems, control, communication, and signal wiring, telecommunications room fittings, and communications structured cabling, respectively.

This document is critical for bidders involved in the electrical and communications infrastructure aspects of the Jesse Brown EHRM Infrastructure Upgrades project. It defines the specific technical requirements, materials, installation methods, testing procedures, and quality assurance measures that must be followed. Bidders must carefully review these specifications to ensure their proposals and execution plans fully comply with the government's requirements for data drops and power outlet installations.

Form / Attachment / Pricing Sheet

This document is a "PROJECT MANUAL" titled "DATA DROPS AND POWER OUTLETS (DDPO) INSTALLATION", Volume 1 of 2. It serves as a detailed specification for the installation of data drops and power outlets as part of the Jesse Brown EHRM Infrastructure Upgrades project. It outlines the technical requirements, standards, and procedures for contractors involved in this aspect of the project.

• Project Identification: Chicago, IL, Jesse Brown EHRM Infrastructure Upgrades, Healthcare System / Project Number 537-21-700.
• Document Title: PROJECT MANUAL, DATA DROPS AND POWER OUTLETS (DDPO) INSTALLATION, Vol 1 of 2.
• Revision Dates: November 24, 2021 (initial) and May 4, 2022 (revision).
• Table of Contents: Details various divisions and sections related to construction specifications, including General Requirements, Existing Conditions, Finishes, Electrical, and Communications.
• Specific Sections: Includes detailed specifications for various aspects of the project, such as General Requirements (Section 01 00 00), Safety Requirements (Section 01 35 26), Construction Waste Management (Section 01 74 19), Sustainable Construction Requirements (Section 01 81 13), Demolition (Section 02 41 00), Rough Carpentry (Section 06 10 00), Flashing and Sheet Metal (Section 07 60 00), Applied Fireproofing (Section 07 81 00), Joint Sealants (Section 07 92 00), Firestopping (Section 07 84 00), Gypsum Board (Section 09 29 00), Acoustical Ceilings (Section 09 51 00), and Painting (Section 09 91 00).

This document is crucial for bidders as it provides the detailed technical specifications and requirements for the "DATA DROPS AND POWER OUTLETS (DDPO) INSTALLATION" portion of the Jesse Brown EHRM Infrastructure Upgrades project. It outlines the scope of work, materials, installation procedures, safety requirements, and quality control measures that must be adhered to. Understanding these specifications is essential for accurately estimating costs, developing a compliant proposal, and executing the work successfully if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires Adobe Acrobat X or Adobe Reader X, or a later version, for optimal viewing. It contains "End User Device Location Drawings" as indicated by the filename.

• The document is a PDF portfolio.
• It contains drawings related to end-user device locations.

Bidders should ensure they have the appropriate software (Adobe Acrobat X or later) to open and review this attachment. The drawings likely provide critical spatial information related to the opportunity's requirements, such as the placement of devices or infrastructure, which may impact technical proposals or site assessments.

Form / Attachment / Pricing Sheet

This Excel file, "S02-Attachment 4 - List of End User Devices.xlsx", provides a detailed breakdown of required data drops and power outlets for various locations within the VA VISN 12 - Chicago Jesse Brown VAMC. It is intended to assist local FMS/Engineering Services teams in project planning and execution by providing draft data from a DDPO (Data Drop Power Outlet) assessment.

• Sheet: Sheet1: Lists specific locations (Building, Floor, Unit, Room, Location Details) and the required data drops and power outlets for associated devices.
• Sheet: Overview: Provides summary counts for required data plates, data drops, regular power plates/outlets, emergency power plates/outlets, power strips, and mounting requirements (OCEs, tracking boards, PCs, wallmounts).
• Sheet: DDPO: Details specific device installations, including location, device type, required data and power IDs, and whether a power strip is needed. It also lists the FMS contacts for each location.
• Sheet: Mounting: Outlines the mounting details for various devices, including OCEs and Tracking Boards, specifying mount types and locations.

This document is crucial for bidders to understand the scope of work related to network infrastructure and power requirements. It details the quantity and location of necessary data drops and power outlets, as well as mounting requirements for specific equipment. Bidders should use this information to accurately estimate labor, materials, and potential site-specific challenges for their proposals. The "DDPO" sheet, in particular, provides granular detail on specific device needs and FMS contacts, which can inform site surveys and project planning.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023)(DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: The contractor will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: The contractor will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: The contractor will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• The certification acknowledges that false statements may lead to criminal, civil, or administrative penalties.
• Offerors must provide documentation to demonstrate compliance upon request.
• Failure to provide the completed certification will render the offer ineligible for award.

This is a mandatory certification that must be completed, signed, and returned with the bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to the specified subcontracting limitations based on the type of contract (Services, General Construction, or Special Trade Construction).