Z2DA--Upgrade Electrical Infrastructure 581-22-102 Huntington VAMC

Amendment / Modification

• This amendment (0004) responds to additional Requests for Information (RFIs) and attaches the RFI responses.

• No further RFIs will be accepted.

• Panel schedules will be provided after award.

• FAR 52.222-90 is incorporated into the solicitation and any subsequent contract.

• The RFI responses are attached.

• FAR 52.222-90 is incorporated.

• The amendment does not appear to change proposal deadlines or submission requirements, but bidders should review the attached RFI responses for any clarifications that may impact their proposals.

Solicitation / RFP / RFQ

This document specifies the furnishing and installation of a complete UL master labeled lightning protection system for the Hershel Williams VA Medical Center. It details the requirements for materials, installation, and quality assurance to ensure a functional and compliant system.

• Installation of a complete UL master labeled lightning protection system.

• Use of copper materials for conductors, air terminals, ground rods, and bonding plates.

• Compliance with National Electrical Code (NEC) and specific UL standards (UL 96, UL 96A, UL 467).

• Specific dimensions and types for air terminals, conductors, ground rods, and bonding plates.

• Exothermic welds for splicing and connections.

• Protection of down conductors with guards where accessible.

• Bonding of down conductors to structural steel and metal piping.

• Integration with existing lightning protection systems, if applicable.

• Installation of obstruction lights with lightning arresters.

• Contract No.: 36C24522C0141

• VA Project No.: 581-22-102

• Date: 04/21/2026 (appears to be a date associated with the document, not necessarily the contract period of performance)

• Submittals include shop drawings demonstrating compliance and certifications.

• Shop drawings must show locations of air terminals, down conductors, grounding means, and mounting hardware.

• Certifications from the manufacturer and contractor are required prior to final inspection.

• A UL representative must inspect and approve the system.

• Acceptance includes testing of ground resistance and obtaining a UL master label.

Not specified in this document.

• References related work in Sections 07 60 00, 26 05 11, 26 05 26, and 26 43 13.
• Applicable publications include NFPA 70, NFPA 780, UL 96, UL 96A, and UL 467.
• Coordination with the roofing manufacturer and installer is required.

Basis of Design / Technical Document

This document outlines the "Basis of Design" for the "Upgrade Electrical Infrastructure" project at the Hershel "Woody" Williams VA Medical Center (Project Number: 581-22-102). It details the analysis, requirements, and recommendations for upgrading the existing electrical infrastructure to meet current electrical and safety codes and address identified deficiencies.

• Electrical System Upgrades: This includes updating electrical record drawings, completing studies and testing, correcting deficiencies, and planning for ongoing infrastructure improvements.

• Code Compliance: All work must comply with current electrical and safety codes, including various VA Design Manuals, IBC, and NFPA standards.

• Specific System Selections: Details are provided for architectural, mechanical (MEP), electrical (MEP), fire alarm, and plumbing systems.

• Panelboard Replacements: Obsolete NEHB panelboards will be retrofitted or replaced. Specific panels identified in Appendix B and C require attention due to obsolescence or overloading. Appendix D lists under-rated equipment.

• Transformer and Equipment Upgrades: Includes potential replacement of transformers (Bid Alternate), upgrades to electrical closets, and relocation of electrical panels.

• Fire Alarm System Upgrade: Transition from Edwards EST-3 to EST-4 panels, including software upgrades and potential PC relocation.

• Lightning Protection: Replacement of existing lightning protection systems to comply with current standards.

• Protective Device Coordination: Adjustments to protective device settings based on power system study results.

• The document is a "Bid Set Submission" for the "Basis of Design."

• Contract Number: 36C24522C0141

• Project Number: 581-22-102

• Date Prepared: March 31, 2025

• This document serves as the Basis of Design for the project. Specific submission requirements for proposals would be found in the associated solicitation documents.

• Not specified in this document.

• The document includes numerous appendices detailing specific findings, lists of equipment, test results, and calculations (e.g., Acronyms, Obsolete Panels, Metered Panels, Failed Equipment Evaluation, Lightning Protection, Transformer Oil Testing, Room Load Calculations, Equipment Cutsheets, Power Meter List, Downstream Feed Chart).

• Some items are noted as "Bid Alternate" or for "future" installation and may not be part of the current scope.

• A thorough site survey is required by the contractor to identify potential issues impacting installation.

Form / Attachment / Pricing Sheet

This document is a Federal Acquisition Regulation (FAR) clause, specifically FAR 52.222-90, titled "Addressing DEI Discrimination by Federal Contractors." It is intended to be inserted into Government contracts as prescribed in 22.2203.

• Definitions: Defines "Program participation" and "Racially discriminatory diversity, equity, and inclusion (DEI) activities."
• Contractor Obligations: Requires contractors to:
  • Not engage in racially discriminatory DEI activities.
  • Furnish information and reports to the Contracting Officer for compliance verification.
  • Report subcontractor conduct that may violate the clause and take remedial actions.
  • Inform the Contracting Officer if a subcontractor sues regarding the clause's validity.
• Consequences of Noncompliance: Noncompliance may lead to contract cancellation, termination, suspension, and ineligibility for future Government contracts.
• Materiality: Compliance is considered material to Government payment decisions.
• Flowdown Requirement: Contractors must include this clause in subcontracts at any tier, except for those where delivery or performance is outside the United States.

Bidders should review this clause to understand the contractor's obligations regarding non-discrimination in DEI activities. This clause will be a contractual requirement if awarded, and non-compliance can have significant consequences, including contract termination and future ineligibility. It also mandates inclusion in subcontracts.

Forms / Attachments / Pricing Sheets

This document contains detailed drawings and specifications for the installation of new lightning protection systems on various buildings and trailers at the Hershel 'Woody' Williams VA Medical Center as part of the "Upgrade Electrical Infrastructure" project. It serves as a guide for contractors to understand the scope and requirements for this work.

• General Notes: Outlines compliance with NFPA 780, UL 96A, and VA design guidelines. It details requirements for pre-construction surveys, roof system compatibility, UL-listed materials, testing, certification, ground rod installation (<=10 ohms resistance), and bonding to existing systems.
• Key Notes: Highlights the installation of new down conductors and ground rods, and the survey/repair of existing roof-mounted components.
• Drawing Details (EP-601 through EP-623): Provides specific layout plans for lightning protection systems on individual buildings (1, 1S, 1W, 2, 3, 4, 5, 6, 7, 8, 9, 11, 15, 19, 20, 21 Fisher, 23, 23R, 25, 26, 28, 34, 51, 52) and trailers (1, 2, 3, 4, 5). Each drawing shows the placement of copper air terminals, down conductors, and roof fasteners.
• Detail Drawings (EP-624): Illustrates specific installation details for air terminals, ground rods, bonding, and other components, referencing standards like NFPA 780.

This document is critical for bidders to understand the precise scope of work for installing new lightning protection systems. It details the specific buildings and structures involved, the required materials and installation methods, compliance standards, and the need for testing and certification. Bidders must review these drawings and notes to accurately estimate costs and develop their proposals.

Form / Attachment / Pricing Sheet

This document, titled "90084-Huntington LP Above Grade Floors List.xlsx", provides a list of buildings associated with Davenergy Project #: 90084. It details the building number, building name, and the number of floors above grade for each structure.

• Building #: A unique identifier for each building.
• Building Name: The name or function of the building (e.g., MAIN HOSPITAL, BOILER PLANT, WATER TOWER).
• Floors Above Grade: Specifies the number of floors for each building, including ground level (G) and numbered floors, or specific heights for structures like the Water Tower.

This list is relevant for bidders as it provides a detailed inventory of the physical structures at the Huntington LP site. This information is crucial for understanding the scope of work, potential site visits, and the scale of any construction, maintenance, or renovation activities related to this opportunity. It helps bidders assess the complexity and requirements of the project by outlining the number and type of buildings involved.

Amendment / Modification

• This is Amendment 0003 to Solicitation #36C24526R0030.

• The proposal submission deadline has been extended.

• The new deadline for receipt of offers is May 27, 2026, at 1:00 PM EDT.

• The previous deadline was April 29, 2026, at 1:00 PM EDT.

• This extension is intended to provide offerors with additional time for proposal preparation.

• No further Requests for Information (RFIs) will be accepted.

• Item 11 of the solicitation, which specifies the hour and date for receipt of offers.

• The proposal submission deadline is extended to May 27, 2026, at 1:00 PM EDT.

• Offerors are reminded that all other terms and conditions of the original solicitation remain unchanged.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) regarding the Electrical Infrastructure Project at Huntington VAMC.

• Fire Alarm System Contractor: Contact information for the contractor supporting the fire alarm system is detailed on drawing FA-001 General Note 17.
• Panel Schedules: Panel schedules with breaker sizes and quantities will be provided. The contractor is responsible for verifying these against existing conditions and restoring equipment to normal operation.
• Lightning Protection System: Specific certifications required are detailed in SECTION 26 41 00 FACILITY LIGHTNING PROTECTION and RFI 30 response. No contractor is currently listed for this system.
• Panel Replacements: Panel RPC-1D and 12-RPN-2A are not to be replaced. Panel LPE-BA's internal NEHB components are to be replaced with a manufacturer's retrofit kit.
• Transformer Location: Transformer 2_2-LA-B-A is located in BD106aS, identified as "30KVA XFMR" next to panel "2-LA-B-A".
• Tax Exemption: The project is not tax exempt.
• Site Visit: Attendance is not mandatory but recommended. Process and contact details are in the solicitation. Subcontractors can attend on behalf of the team.
• Phasing and Outages: The contractor is responsible for developing and coordinating phasing to maintain continuous hospital operations. Outages will be minimized, coordinated with the VA Medical Center, and performed during approved windows. Work requiring outages will be done after normal hours with prior COR approval. NEHB panel replacement will be limited to two per evening, with dedicated crews.
• Long-Lead Items: Three main transformers are identified as long-lead items.
• Branding: NEHB breaker interiors must be Square D, load meters SEL, and fire alarm components Edwards brand.
• Other Projects: Other large projects are scheduled concurrently, potentially causing congestion.

Clarifications address specific equipment, site visit procedures, phasing requirements, and material specifications. Bidders should review these responses to ensure their proposals accurately reflect the project scope and requirements. No changes to proposal deadlines are indicated.

Amendment / Modification

This document is Amendment 2 to Solicitation 36C24526R0030. It provides responses to Requests for Information (RFIs) related to the solicitation. These RFI responses are attached to this amendment.

• RFI Responses (attached)

• No changes to proposal deadlines or submission requirements are indicated. All other terms and conditions of the original solicitation remain the same.

• No further RFIs will be accepted.

• Solicitation documents and amendments are available electronically on the SAM.gov website.

Amendment / Modification

This amendment to Solicitation #36C24526R0030 makes the following changes:

• Confirms the North American Industry Classification System (NAICS) code selection of 238210 and the Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.
• Provides an attached sign-in sheet from the site visit.
• Establishes the deadline for submitting Requests for Information (RFIs) as March 24, 2026, at 1:00 PM. No further RFIs will be accepted after this date and time.

This amendment does not extend the hour and date specified for the receipt of offers.

All other terms and conditions of the original solicitation remain unchanged. Offerors are responsible for accessing the SAM.gov website for any amendments. Pricing must be submitted according to the instructions in the original solicitation.

Other / Unclassified

This document is a "Record of Attendance" for a meeting related to Solicitation/Contract No. 36C24526R0030, "Upgrade Electrical Infrastructure 581-22-102 Huntington, WV VAMC." The meeting took place on March 9, 2026, at 1:00 PM. The document lists attendees, their organizations, and their phone numbers or email addresses.

This record indicates attendance at a meeting for the "Upgrade Electrical Infrastructure" project. While the specific type of meeting is not explicitly checked, the attendees represent various electrical and construction companies, suggesting it may have been a pre-proposal, pre-bid, or informational session relevant to potential bidders. The contact information provided for attendees could be useful for networking or seeking further clarification from industry peers, though it is not official government contact information for the solicitation itself.

Solicitation / Technical Specifications

This document provides the final technical specifications for Project No. 581-22-102, "Upgrade Electrical Infrastructure" at the Hershel “Woody” Williams VA Medical Center in Huntington, WV. The project involves a comprehensive overhaul of the facility's electrical, mechanical, and safety systems.

The scope of work includes, but is not limited to:

• Electrical Systems: Installation of medium-voltage (5kV/15kV) and low-voltage cables, distribution switchboards, panelboards, grounding and bonding systems, and surge protective devices.

• Fire Alarm System: Upgrading the existing Edwards EST-3 system to an EST-4 system, including new control units, initiating devices, and notification appliances.

• HVAC & Mechanical: Installation of air-source unitary heat pumps, exhaust systems, and a Direct-Digital Control (DDC) system for HVAC.

• Plumbing: Upgrades to domestic water distribution, sanitary waste, and vent piping, including new fixtures.

• General Construction: Site preparation, demolition, cast-in-place concrete, metal fabrications (bollards), hollow metal and wood doors, and interior finishes (gypsum board, painting).

• Exterior Improvements: Installation of chain link fencing and gates.

• Commissioning: Formal commissioning process for fire suppression, plumbing, HVAC, electrical, and security systems.

• Project Number: 581-22-102

• Contract Number: 36C24522C0141

• Location: Huntington, WV

• Instructions: Bidders must obtain drawings and full contract documents from the official solicitation posting.

• Site Visits: May be made only by appointment with the Contracting Officer's Representative (COR).

• Safety & Training: The Site Safety and Health Officer (SSHO) must have completed the OSHA 30-hour Construction Safety class. All other construction workers must have the OSHA 10-hour course.

• Security: All personnel must comply with the VA security management program. The contractor is responsible for providing unarmed guards at the project site after construction hours.

• Warranty: Includes a standard one-year construction warranty, with extended warranties for specific components (e.g., 10 years for door closers and continuous hinges).

• As-Built Drawings: The contractor must maintain and deliver two sets of as-built drawings in electronic (AutoCAD) format.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Electrical Infrastructure Project 581-22-102" at the Hershel "Woody" Williams VA Medical Center in Huntington, WV. The project aims to renovate the current electrical and life safety systems to meet current codes, ensuring a safe and reliable electrical infrastructure due to identified obsolete or overloaded components causing safety concerns.

• General construction, excavation, demolition, renovation of electrical and life safety systems.

• Installation and/or retrofit of 480v MCCs, MDPs, and Panelboards.

• Installation of 34.5kV – 4.16kV transformers.

• Installation of lightning protection and fire protection systems.

• Upgrade of existing fire alarm system to EST-4 panels, including new annunciators and integration with the emergency communication system.

• Relocation of electrical panels and transformers to mitigate code violations.

• Compliance with VA Standards, PG-18-1, NFPA 101, VA Fire Protection Design Manual, and International Building Code.

• Requirement for an OSHA Certified "Competent Person" on site.

• Contract Type: Firm-Fixed-Price single award.

• Magnitude: Estimated between $10,000,000 and $20,000,000.

• Performance Period: Anticipated completion within 1830 days or less from Notice to Proceed.

• Proposal Due Date: April 29, 2026, by 1:00 PM EST.

• Offers must be delivered to FMS Building 8, 1540 Spring Valley Drive, Huntington, WV 25704, Attn: Aaron Morrison. Electronic submissions are not accepted.

• Offers are valid for 120 calendar days.

• Evaluation Criteria: Best Value Tradeoff Method, considering Technical Capability, Past Performance, and Price. Technical and Past Performance are significantly more important than Price.

• Site Visit: Strongly recommended on March 10, 2026, at 1:00 PM at the VA Medical Center, FMS Building 8.

• Requests for Information: Must be in writing and received by March 24, 2026, 1:00 PM EST, submitted via email to aaron.morrison@va.gov.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered in SAM and verified in the VA Center for Veterans Enterprise (CVE) database.

• Attachments include Drawings/Specifications, General Conditions, ICRA, Wage Determination, Brand Name Items, and Evaluation Factors.

• Bid Guarantee required (SF 24), not less than 20% of bid price, not to exceed $3,000,000.

• Performance and Payment Bonds (SF 25 and SF 25A) required upon award.

Other / Unclassified (Brand Name Justification)

This document is a formal Brand Name Justification for the procurement of fire alarm system components at the Huntington HWW VAMC. It establishes the requirement for the "Edwards" brand to ensure compatibility with the facility's existing infrastructure.

Potential bidders should note the following critical requirements:

• Specific Brand Required: The project requires the "Edwards" brand fire alarm system.
• Technical Scope: The project involves a partial upgrade of the existing system, specifically transitioning from model "EST-3" to the current "EST-4" version.
• Compatibility: The justification states that other brands are not compatible with the current system.
• References: Detailed requirements are located in Fire Detection and Alarm Specification Section 28 31 00 and Fire Alarm drawings FA-001 through FA-501 (package sheets 184–200).

Other / Unclassified

This document is a wage determination for building construction projects in Cabell County, West Virginia, issued by the U.S. Department of Labor. It lists various construction trades and their corresponding prevailing wage rates and fringe benefits, effective from various dates in 2024 and 2025. It also includes classifications for power equipment operators and truck drivers, along with detailed explanations of union rate identifiers, survey rate identifiers, and state adopted rate identifiers.

This document is crucial for bidders on construction-related opportunities in the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered federal or federally assisted construction projects. Bidders must consult this wage determination to accurately estimate labor costs and ensure compliance with federal labor laws, such as the Davis-Bacon Act, when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify they will not pay more than 50% of the government-paid amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during contract performance and upon completion.
• Cooperation: Offerors agree to cooperate and provide requested documents for compliance determination.
• Required Submission: This certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide it will result in the offer being deemed ineligible for award.

This is a mandatory certification. Bidders must understand and agree to these subcontracting limitations based on the contract type (services, general construction, or special trade construction). Failure to complete and submit this form with the offer will make the bid ineligible for award.

Form / Attachment / Pricing Sheet

This document requires offerors to complete and submit a Contractor Certification statement. It outlines the legal provisions related to the employment of non-immigrant foreign nationals working under contract or subcontract for the Department of Veterans Affairs (VA).

• Compliance with Immigration and Nationality Act: Contractors must adhere to all legal provisions concerning non-immigrant foreign nationals working on VA patient referral services.
• Prohibition of Illegal Alien Employment: Contractors shall not knowingly employ illegal aliens or foreign nationals in violation of their U.S. admission status.
• E-Verify Requirements: Contractors must comply with "E-Verify" requirements per Executive Order 12989 and related regulations.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of foreign nationals from working on VA contracts and may lead to contract termination for breach.
• Subcontractor Certification: Contractors must obtain similar certifications from their subcontractors.
• Certification Fields: Includes spaces for Signature, Date, Typed Name and Title, and Company Name.
• False Certification Warning: A statement warns that false certifications are subject to prosecution under 18 U.S.C. 1001.

Bidders must understand and be prepared to complete this certification accurately. It is a mandatory requirement for participation in the opportunity, ensuring compliance with U.S. immigration and labor laws for any foreign national employees involved in providing services to the VA. Failure to comply can have significant consequences, including contract termination.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline to determine the minimum requirements for infection prevention and control precautions needed for specific activities, considering the type of work and the patient risk in affected areas.

• Activity Categorization: Identifies the type of construction/renovation/maintenance activity (Categories A, B, C, D).
• Affected Area Assessment: Maps the activity area and adjacent areas, noting the service type and point of contact.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Infection Prevention and Control Precautions: Determines the required precaution level (I, II, III, or IV) based on the activity and patient risk categories.
• Required Control Measures: Details specific measures for each precaution level, including dust control, barrier construction, negative air pressure, and personal protective equipment (PPE).
• Completion Measures: Outlines cleaning, HVAC, and water system requirements upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.

This document is crucial for any contractor performing construction, renovation, or maintenance work within VHA facilities. It outlines the mandatory infection control measures that must be implemented to protect patients and staff. Bidders must understand these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. Failure to adhere to these ICRA requirements can lead to project delays, rework, and potential penalties.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It is used to determine the minimum requirements for preventing infection risks during such activities.

• Activity Categorization: Identifies the type of construction/renovation/maintenance activity (Categories A, B, C, D) based on scope and duration.
• Affected Area Assessment: Maps the activity area and adjacent areas that may be impacted.
• Patient Risk Category: Assesses the risk level of patients in affected areas (Low, Medium, High, Highest).
• Infection Prevention and Control Precautions: Determines the required level of precautions (I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Control Measures: Details specific infection prevention and control measures required for each precaution level, both during the activity and upon completion.
• Permit: A fillable permit form is included for posting at the project site for Level III and IV activities, outlining control measures.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance work performed within VHA facilities. Bidders should review these requirements to understand the necessary safety protocols, containment measures, and potential impacts on their work, which may influence project planning, costs, and execution.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. Facilities can customize this template.

• Activity Categorization (Table 1): Defines four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope, duration, and impact (e.g., dust creation, patient/employee presence).
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and their service types.
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) associated with patients in the affected areas.
• Level of Infection Prevention and Control Precautions (Table 4): Determines the required precaution level (I, II, III, or IV) by cross-referencing Activity Category and Patient Risk Category.
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level (I-IV).
• Completion Measures (Table 6): Outlines cleaning, HVAC, and barrier removal requirements upon activity completion.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities, requiring signatures from the Project Manager and Infection Preventionist.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for understanding the infection control requirements and precautions that must be implemented for any construction, renovation, or maintenance work within VHA facilities. Bidders need to be aware of these requirements to accurately scope their proposals, estimate costs, and ensure compliance during project execution. The document dictates the level of containment, dust control, worker protocols, and post-activity cleaning necessary, which directly impacts project planning and execution.

Form / Attachment / Pricing Sheet

This document is a template for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance work. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions.

• Activity Categorization: Identifies four categories (A, B, C, D) based on the nature and scope of construction, renovation, or maintenance activities.
• Affected Area Assessment: Requires identification of the primary activity area and adjacent areas that may be impacted.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) associated with patients in affected areas.
• Infection Prevention and Control Precautions: Determines the required level of precautions (I, II, III, or IV) based on the activity and patient risk categories.
• Control Measures: Details specific control measures required for each level of precaution, including dust control, barrier construction, negative pressurization, and worker hygiene.
• Completion Measures: Outlines minimum measures for cleaning, HVAC, and water systems upon completion of the activity.
• Permit Form: Includes a fillable permit form for posting at project sites for Level III and IV activities.

This document outlines the mandatory infection control and safety protocols that must be adhered to during any construction, renovation, or maintenance activities within VHA facilities. Bidders must understand these requirements to accurately scope their work, ensure compliance, and factor associated costs and procedures into their proposals. The document dictates the level of containment, air quality control, and worker safety measures necessary, which directly impacts project execution and planning.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It is used to determine the minimum requirements for infection prevention and control precautions needed for specific activities to prevent infection risks.

• Activity Categorization (Table 1): Classifies the type of construction, renovation, or maintenance work (Categories A, B, C, D).
• Affected Area Assessment (Table 2): Identifies the specific areas impacted by the activity and adjacent areas.
• Patient Risk Category (Table 3): Assesses the risk level to patients in the affected areas (Low, Medium, High, Highest).
• Level of Precautions (Table 4): Determines the required level of infection prevention and control (Levels I, II, III, IV) based on Activity Category and Patient Risk.
• Required Control Measures (Table 5): Details the specific infection prevention and control measures for each Level of Precaution.
• Completion Measures (Table 6): Outlines measures required upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance work performed at a VHA facility. Bidders involved in such projects must understand and comply with these stringent infection control protocols, which can significantly impact project planning, execution, and cost. The document specifies the necessary precautions based on the nature of the work and the patient population in the affected areas, ensuring a safe environment.

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification, citing FAR 36.202 and VAAR 836.202-70, to explain the necessity of using specific brand name products or features, or their equal, for a procurement request or purchase order. It details why alternative products may not meet the agency's needs.

• The justification is for power monitoring meters, specifically citing SEL (Schweitzer Engineering Laboratories) power quality and revenue meters.
• The rationale is that these meters provide the required outputs economically, and changing manufacturers would necessitate a new design and additional components.
• A list of specific equipment drawings (e.g., EP-901, EP-911, EP-928) is provided, indicating the locations or applications for this equipment.
• It states that the drawings take precedence over the Advanced Utility Metering System specification section 25 10 10.

This justification indicates that the procurement may specify or favor SEL meters, or require products that are equal to SEL's specifications. Bidders should note that the agency has determined that alternatives may require significant redesign, potentially impacting cost and schedule. The specific drawing numbers listed may be critical for understanding the scope and requirements related to the metering equipment.

Basis of Design / Bid Set Submission

This document outlines the basis of design for the "Upgrade Electrical Infrastructure" project at the Hershel "Woody" Williams VA Medical Center. It details the criteria, codes, and system selections for architectural, mechanical, electrical, fire alarm, plumbing, structural, and life safety components.

• Electrical Infrastructure Upgrade: The project involves upgrading existing electrical infrastructure and equipment to comply with VA standards and codes. This includes addressing obsolete NEHB panels, replacing or retrofitting them with modern equivalents, and ensuring proper grounding and transformer testing.

• System Selections: The document specifies design parameters and selections for various systems, including:

  • Mechanical: Requirements for satellite electrical rooms, including cooling and ventilation.
  • Electrical: Upgrades to existing electrical infrastructure, including voltage drop and demand calculations, short-circuit calculations, and arc flash assessments. Specific attention is given to obsolete NEHB panels and the need for replacement or retrofitting.
  • Fire Alarm: An upgrade to the existing Edwards brand fire alarm system from EST-3 to EST-4 panels is detailed, including the identification of panels and annunciators across various buildings.
  • Plumbing: Requirements for eyewash stations and oil/water separators for transformer pads.

• Appendices: The document includes several appendices detailing:

  • Obsolete NEHB electrical panels for replacement.
  • Overloaded panels and failed equipment evaluations.
  • Lightning protection findings and recommendations.
  • AEP historical data.
  • Protective device settings adjustments.
  • VAMC test results.
  • Transformer oil testing results.
  • Room load calculations.
  • Equipment cutsheets.

• Project Name: Upgrade Electrical Infrastructure

• Project Number: 581-22-102

• Location: Hershel "Woody" Williams VA Medical Center, Huntington, WV

• Date Prepared: March 31, 2025

This document provides critical technical details and scope of work for potential bidders involved in the electrical infrastructure upgrade project. It highlights specific areas requiring attention, such as obsolete panels, system upgrades, and compliance with various codes and standards.

Form / Attachment / Pricing Sheet

This document contains the "FINAL BID SET Drawings" for the Huntington VAMC - Upgrade Electrical Infrastructure project (Project # 581-22-102), dated January 28, 2025. These drawings provide detailed plans and specifications for the electrical infrastructure upgrades at the Hershel 'Woody' Williams VA Medical Center.

• Project Information: Includes project title, number (581-22-102), and location (Huntington VAMC).
• Design Team: Lists architectural, mechanical, plumbing, electrical, and fire protection consultants.
• General Notes: Instructions for contractors regarding coordination, site verification, and existing conditions.
• Building Schedules: Work breakdowns by building number, referencing specific electrical sheets and their locations.
• Drawing Index: Comprehensive list of drawings by discipline (General, Architectural, Mechanical, Plumbing, Electrical, Fire Alarm).
• Symbols and Abbreviations: Key for understanding drawing notations.
• ICRA Details and Standards: Information on Infection Control Risk Assessment.
• Specific Electrical Details: Includes lightning protection systems for various buildings (9, 11, 15, 25, 28, 51, 52) and details for transformers.

These drawings are critical for bidders to understand the full scope of the electrical infrastructure upgrade project. They detail specific locations, requirements, and technical specifications for demolition and new installations across multiple buildings and floors. Bidders must review these drawings thoroughly to accurately estimate costs, develop project plans, and ensure compliance with all stated requirements and standards, including NFPA 780 and UL 96A. The drawings are essential for preparing accurate bids and coordinating with other trades.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for construction services to upgrade the electrical infrastructure at the Hershel Woody Williams Veterans Affairs Medical Center (VAMC) in Huntington, WV (Project Number 581-22-102). The contractor will be responsible for providing all labor, materials, equipment, permits, transportation, and supervision.

• Construction services for electrical infrastructure upgrade.

• Adherence to solicitation documents, specifications, and drawings.

• Contract Type: Firm Fixed Price.

• Performance Period: 1830 calendar days from receipt of the Notice to Proceed.

• Estimated Value: Between $10,000,000 and $20,000,000.

• Proposals will be evaluated in accordance with FAR Part 15.

• The solicitation, specifications, drawings, and attachments will be available on SAM.gov.

• Amendments will also be posted on SAM.gov; hard copies will not be mailed.

• All questions must be submitted in writing via email to aaron.morrison@va.gov.

• A pre-bid site visit will be held at the Huntington VAMC; date to be announced in the solicitation.

• Response Date/Time: April 29, 2026, 1:00 PM Eastern Time.

• This procurement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238210, with a small business size standard of $19 million annual receipts.

• Bidders must be registered in the SAM database, complete Representations and Certifications, and register with Vets 4212.

• Bidders must be registered in the SBA database at the time of bid submission.

• It is the contractor's responsibility to frequently check SAM.gov for notices and amendments.

• The government is not responsible for notifications not sent or received.