Z2NA--AMENDMENT 0002 TO RFQ 36C24526Q0341 CLARIFY EVALUATION FACTORS

Amendment / Modification

• This amendment clarifies the day for the site visit. The correct day for the site visit is Wednesday, March 18, 2026.

• The date for the site visit has been corrected.

• No changes to proposal deadlines or submission requirements are indicated by this amendment.

Amendment / Modification

• This amendment clarifies the day of the site visit for solicitation 36C24526Q0341.

• The original RFQ stated the site visit was on a Tuesday.

• The corrected site visit day is Wednesday, March 18, 2026, at 09:00 AM ET.

• Questions regarding this clarification should be emailed to Billie.Pratt@va.gov.

• There are no other changes to the RFQ.

• The date/day of the site visit, as referenced on page one of the RFQ.

• No changes to proposal deadlines or submission requirements are indicated, other than the clarification of the site visit date.

Solicitation / RFP / RFQ

This solicitation is for a Firm Fixed Price contract to perform inspection, repair, and upgrade of four petroleum Aboveground Storage Tanks (ASTs) at the Department of Veterans Affairs (VA) Medical Center in Martinsburg, WV. The work includes internal and external inspections, coating and sealing, component replacement, and ensuring regulatory compliance.

• ASTs: The project involves four ASTs: two 75,050-gallon #2 fuel oil tanks (ASTs 1 and 2), one dual-compartment 2 x 4,000-gallon AST (AST 3) for vehicle fuel, and one 1,000-gallon diesel AST (AST 4) for emergency power.

• Scope of Work includes:

  • Surface coating (ASTs 1 & 2): Cleaning, stripping, rust removal, priming, and application of two coats of Sherwin-Williams Macropoxy 646, replacement of NFPA placards, and lead paint abatement.
  • Base Seal Replacement (ASTs 1 & 2): Removal and replacement of tank edge caulking.
  • Valve and Support Replacement (ASTs 1 & 2): Replacing approximately five valves with UL-listed stainless-steel valves, updating pipe supports, and labeling piping.
  • Automatic Tank Gauge Replacement (ASTs 1 & 2): Replacing Shand & Jurs gauges with Model 92021.
  • Pressure Test Port Installation (ASTs 1 & 2): Installing one pressure test port per tank.
  • Emergency Vent Installation (ASTs 1 & 2): Replacing existing hatch with a specific Morrison Bros. model and ensuring adequate venting capacity.
  • API 653 In-Service Inspection (ASTs 1 & 2): Internal and external inspection by an API-accredited inspector.
  • External Inspection and Certification (ASTs 3 & 4): API-compliant external inspection and Fit for Service certification.
  • Automatic Tank Gauge Certifications: Certification of seven tank monitors.

• Technical Standards: Compliance with WV Legislative Rule Title 47, Series 63; NFPA 30; West Virginia State Fire Marshal regulations; manufacturer installation guidelines; and OSHA Standards 29 CFR 1910.1025 and 1926.62.

• Deliverables: Draft and final API 653 inspection reports, checklists, certifications, photos, site sketches, measurements, WVDEP Annual Certification forms, warranty documents, and O&M manuals.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base contract period is April 15, 2026, to April 14, 2027.

• NAICS Code: 562910 - Remediation Services.

• Size Standard: 1000 Employees.

• Offer Due Date: April 2, 2026, 10:00 AM ET.

• Submission Method: Email quotes to Billie.Pratt@va.gov with the subject line: "36C24526Q0341 - RFQ SUBMISSION | your company name".

• Evaluation Factors: Comparative evaluation will be based on Technical Qualifications, Past Performance, Price, and Management Approach.

• Site Visit: Mandatory site visit on March 18, 2026, at 09:00 AM ET.

• Requests for Information (RFIs): Due by March 24, 2026, 10:00 AM EST. Email to Billie.Pratt@va.gov with the subject line: "36C24526Q0341 RFI | your company name".

• This acquisition is a Set Aside for Small Business.

• Offerors must be registered in the System for Award Management (SAM).

• Personnel must be certified to perform inspections and repairs on Level 1 ASTs in West Virginia (Licensed PE or API/STI-certified inspector).

• OSHA 30 Hour Training is required for all workers on the project.

• General liability insurance and OSHA 30 Hour Training must be provided with the quote.

Form / Attachment / Pricing Sheet

This document is a campus map and driving directions for the Martinsburg VA Medical Center. It serves as a reference for bidders to understand the physical layout of the medical center and how to access it.

• Building Labels: A numbered list correlating building numbers to their names and functions (e.g., Main Gate, Human Resources, Clinical Residency, Medical Administration Service, Main Hospital Building, Community Living Center, etc.).
• Campus Map: A visual representation of the medical center grounds, showing the location of various buildings and parking lots.
• Driving Directions: Step-by-step instructions for reaching the Martinsburg VA Medical Center from both North and South via I-81, including key turns and landmarks.

This map and directions are relevant for bidders who may need to visit the facility for site inspections, pre-proposal conferences, or for performance if awarded a contract. It helps in planning logistics and understanding the facility's accessibility.

Solicitation / RFP / RFQ

This is a Request for Quotes (RFQ) for the inspection and repairs of four above-ground fuel storage tanks at the Martinsburg VA Medical Center. The contractor will be responsible for providing all labor, materials, parts, and supervision necessary for the entire project as detailed in the Statement of Work (SOW).

• Inspection and repairs of 4 above-ground fuel storage tanks.

• Provision of all labor, materials, parts, and supervision.

• Not specified in the provided text.

• Response Date/Time: April 2, 2026, 10:00 AM Eastern Time, New York, USA.

• Contracting Office Address: Department of Veterans Affairs, VISN 5 Contracting Satellite office, 361 Boiler House Rd, Perry Point MD 21902.

• Point of Contact: Bill Pratt, Contracting Officer, Billie.Pratt@va.gov, 410-642-2411.

• Set-Aside: SBA (Small Business Administration).

• Product Service Code: Z2NA

• NAICS Code: 562910

• Place of Performance: Martinsburg VA Medical Center, 510 Butler Ave, Martinsburg WV 25405, USA.

• Referenced Attachments: Martinsburg VA Map 09-06-2022_0, SAM-Service Contract Act Wage Determination 2015-4297, 36C24526Q0341_.

Other / Unclassified

This document is a Service Contract Act (SCA) Wage Determination for West Virginia, County of Berkeley, Revision No. 32, dated 12/03/2025. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations. The document also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances, all of which impact labor cost calculations and contract compliance.