Z2NB--657A5-22-103, Replace Air Handlers in Building 1, MRN

Form / Attachment / Pricing Sheet

This document contains architectural plan details, specifically focusing on wall and corner construction details for a "Fully Sprinklered" building. It appears to be an attachment or detail sheet referenced within a larger solicitation or project document.

• Plan Details: Provides three detailed cross-section views (labeled 1, 2, and 3) illustrating the construction of exterior walls and corners. These details show layers of materials such as metal wall panels, rigid insulation, weather-resistant gypsum sheathing, and metal studs or framing.
• Structural References: Indicates where to refer to structural drawings for steel beams and columns.
• Revisions: Notes an "Addendum No. 1" dated 03-13-2026, indicating changes or clarifications to the original plans.
• Project Information: Identifies the project as "REPLACE AIR HANDLERS IN BUILDING 1" at VAMC MARION, IL, with project number 675A5-22-103. The drawing number is AE401.

This document provides critical construction details that bidders need to understand the physical scope and requirements of the project. It specifies materials and methods for wall construction, which will impact material procurement, installation labor, and overall project cost. Bidders should review these details to ensure their proposals accurately reflect the construction standards and to identify any potential complexities.

Amendment / Modification

This addendum, dated March 13, 2026, makes the following changes to the contract documents:

• Adds Drawing AE401, which includes PLAN DETAILS.

• Specifically, it adds Drawing Sheet AE401.

• Drawings: Drawing AE401 – PLAN DETAILS

This addendum is issued in accordance with VA requirements and shall be incorporated into the Contractor's Bid Documents. Bidders should ensure their bids reflect the information contained in the newly added drawing sheet.

Form / Attachment / Pricing Sheet

This document is a "G Squared Solutions, Inc. Test and Balance Report" for the Marion VA "Replace Air Handler Units in Building 1 - AHU-03 Preconstruction Air Audit" project. It details the preconstruction air audit findings for Air Handling Unit (AHU)-03 and related components.

• General Project Information: Identifies the project location, architect/engineer, and the test and balance firm (G2 Solutions, Inc.).
• Table of Contents: Outlines the various sections of the report, including notes, air audit data for AHU-03, RF-03 (return air), ICU AHU, and ICU ReHeat Pumps.
• AHU-03 Air Audit Notes: Details findings such as the supply fan VFD not operating correctly (wired around), velocity matrix readings for the cooling coil, missing final filters, and return air calculations.
• AHU-03/Supply Fan Data: Provides unit data, motor data, and test data including actual airflow (13,273 CFM), outside airflow (1,907 CFM), and return airflow (11,366 CFM).
• RF-03 Air Audit Notes: Pertains to the return air for AHU-03, including VFD operation and traverse of the return air duct.
• ICU AHU Outside Air Audit Notes: Focuses on determining the amount of outside air for the ICU AHU, noting damper positions and filter condition.
• ICU ReHeat Pump Notes: Describes two re-heat pumps (Grundfos and Bell & Gossett), their operational status, and available data.

This report provides critical pre-construction data on the existing HVAC systems, specifically AHU-03, which is relevant to the "Replace Air Handler Units" project. Bidders can use this information to understand the current state of the equipment, identify potential issues (like the VFD malfunction and missing filters), and assess the baseline performance of the air handling units. This data is crucial for developing accurate proposals and understanding the scope of work for the replacement project.

Other / Unclassified

This document is a sign-in sheet for a meeting related to Project 657A5-22-103, "Replace AHU's". The meeting took place on March 4, 2026, at 10:00 AM in the B15 Conference room, facilitated by Kevin Farrell.

The sign-in sheet lists attendees, their titles, companies, phone numbers, and email addresses. This information can be valuable for potential bidders to identify key personnel, understand the companies involved in the project, and establish points of contact for further inquiries or networking related to the opportunity.

Amendment / Modification

This amendment (0001) to Solicitation 36C25526R0068, "Replace Air Handlers in Building 1, MRN," provides the following:

• A revised RFP with corrections to the Statement of Work (SOW) on page 5.

• Vendor questions and answers (Q&A) along with a TAB attachment.

• An attendance roster.

• An extension of the solicitation response period.

• Statement of Work (SOW) on page 5 of the solicitation.

• The deadline for receipt of offers is extended to March 31, 2026, at 2:00 PM CDT.

• S04 PreProposal Conference Site Visit Agenda.

• 657A5-22-103 Pre-Bid Sign In Sheet.

• RFIs for VA Marion 657-22-103 Replace Air Handler in B1 to VA.

• AE401 Plan Details.

• 2026-03-13 Addendum No. 1.

• Att. to RFI 7 - Preconstruction TAB Report.

• Amendment 0001 Solicitation 36C25526R0068, Replace Air Handlers in Building 1 P/N 657A5-22-103.

• 36C25526R0068.

Solicitation / RFP / RFQ

This is a solicitation for a Construction Contract (Project 657A5-22-103) to replace Air Handlers in Building 1 at the Marion VA Medical Center in Marion, Illinois. The project is set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

The work includes:

• Installation of a temporary HVAC system during construction.

• Demolition of the existing penthouse and air handling unit.

• Installation of a new air handling unit.

• Construction of a new penthouse structure.

• Breakdown and removal of the temporary HVAC system.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 365 calendar days from Notice to Proceed.

• Estimated Construction Magnitude: $2,000,000.00 to $5,000,000.00.

• Proposal Submission Deadline: March 31, 2026, at 2:00 PM CT.

• Proposals must be submitted electronically via email to maria.hoover@va.gov.

• Offerors must verify receipt of their proposal.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) source selection process.

• Key Evaluation Factors for Technical Acceptability:

  1. Relevant Past Performance of Prime Contractor.
  2. Technical Construction Experience of Prime Contractor.
  3. Technical Construction Experience and Past Performance of the Mechanical Subcontractor.
  4. Technical Qualifications of Proposed Key Personnel.
  5. Prime Contractor Safety Plan.

• Key Deadlines:

  • Site Visit: March 4, 2026, at 10:00 AM CT.
  • Questions Due: March 6, 2026, at 12:00 PM CDT.

• This solicitation is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified SDVOSBs and listed in the SBA certification database at the time of offer and award.

• Teaming arrangements other than VA SDVOSB Joint Ventures will not be considered.

• Contractors must be certified in SBA VetCert and registered in SAM.gov.

• Contractors are exempt from state sales tax.

• A Bid Bond is required and must be included in the emailed proposal and mailed hard copy.

• Offerors must acknowledge all amendments.

• The solicitation includes numerous FAR and VAAR clauses, including those related to construction wage rates, Buy American requirements, and small business subcontracting limitations.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) submitted by potential bidders regarding the VA Marion Replace Air Handler project (657-22-103).

• Temporary Boiler: The "Temp Boiler" mentioned in the solicitation is not part of the design and is not needed.
• Scope of Work Discrepancy: An RFI noted a discrepancy on page 5 of the solicitation's Scope of Work; this was an error and will be removed via amendment.
• Unarmed Guards: Unarmed guards are not required after construction hours, as the campus is staffed 24/7 by VA Police.
• Crane Work & Patient Areas: Specific plans for vacating floors below crane work areas will be developed post-award, involving discussions with facility engineering. Temporary relocation of patients from the top floors may be required, with efforts to minimize impact on the ICU.
• Underground Utilities: The contractor is responsible for identifying and verifying underground utilities in crane staging areas. The COR can provide available record data and photographic coverage.
• Steam Trap Schedule: A separate steam trap schedule is not necessary; traps are shown on detail sheets, and additional traps may be required based on field conditions.
• Temporary AHU Test Reports: Pre-construction test and balance reports for existing air handler #3 are included as an attachment.
• Steam Condensate Return: The design intends for proper fall for the condensate return line; invert elevations are not known and require field verification.
• Delegated Design: Alternate designs for temporary AHUs are allowable if deemed necessary by the delegated design, subject to Engineer of Record (EOR) review.
• Expansion Loops: Expansion loop requirements for temporary piping will be assessed based on field verification of routing, with a focus on straight runs over 100 feet.
• Heat Trace: Heat trace is confirmed only for interior fire protection piping in the penthouse; other heat trace requirements are limited to exterior piping.
• Sanitary Pipe Drop: Clarification on a sanitary pipe drop indicates connection to an existing stack in the wall, not a drop below the 3rd floor. ICRA IV classification applies to work in hospital spaces, and patient relocation may be necessary.
• HVAC Water Treatment: Chemical treatment is performed at the chilled water plant; the facility currently only treats condenser water, not chilled water.
• Buy American Waivers: Contractors must identify equipment and potential Buy American Act waiver requirements, submitting requests for waivers.
• Engineering/Design Submittals: Costs for delegated design submittals and manufacturer deposits are billable to the project as part of the contractor's bid, payable upon receipt of equipment and proof of storage.
• A307 Bolts: A307 bolts are no longer allowed on steam and hot water systems; A193 bolts are required per specifications.
• Tax Exemption: A tax exemption certificate will be provided at the time of award.
• Notice to Proceed (NTP): NTP is expected within 30 days of contract award.
• Submittal Platform: Procore software or equivalent will be accepted for submittals and project file management.
• Payment for Stored Materials: Payment for procured materials stored on-site or in approved locations is allowed, with photographic evidence required for off-site storage.
• Bid Hold Period: The bid hold period will not be reduced to 90 days at this time.
• Economic Price Adjustment: An Economic Price Adjustment Clause will not be included.
• SSHO/Superintendent Roles: One individual can perform up to two of the four primary project roles (PM, QCM, SSHO, Superintendent), but PM and Superintendent cannot be the same person.
• Scheduling Consultant: An external scheduling consultant is not required; duties can be handled in-house.
• Temporary Facilities: No space will be allocated within the existing facility for contractor offices; a field office may be permitted in the contractor laydown yard, subject to approval.
• Parking/Staging: No specially designated parking will be allocated. Contractors may use existing campus parking. Staging areas around the western wing of Building 1 are permitted, and the contractor laydown yard can be used for long-term staging with COR approval.
• Site Access/Badging: Contractor employees will be provided badges. Only the superintendent must undergo background investigation and badge issuance, unless additional individuals are specifically requested.
• Fire Watch: The contractor is responsible for fire watch for impairments exceeding 4 hours.
• Environmental Protection Plan: A contractor-developed plan will be sufficient.
• As-Built Drawings: Contractors must field verify existing conditions regardless of as-built drawing availability.
• Phasing/Access Restrictions: Work on the 3rd floor ICU may be performed simultaneously, dependent on patient load and bed availability. Early coordination with the facility is recommended.
• Delegated Design Calculations: EOR for temporary design must confirm existing conditions and verify specified units meet requirements.
• Temporary AHU Design: Temporary systems shall be designed as shown in drawings. Value engineering proposals for different systems require VA review.
• Temporary AHU Location: The intent is not to construct a 30-foot mezzanine for the AHU; it is a temporary system usually provided on a skid or trailer.

These clarifications address specific questions about the project scope, requirements, and administrative procedures, impacting how bidders should prepare their proposals and understand project execution.

Drawings / Bid Documents

This document contains a comprehensive set of architectural and engineering drawings for the "Replace Air Handlers in Building 1" project at the Marion VA Medical Center. The drawings detail structural, architectural, mechanical, fire protection, electrical, and plumbing aspects of the project. Key areas covered include:

• Structural: Penthouses, framing plans, elevations, and details for steel and concrete structures.
• Architectural: Accessibility requirements, general project notes, and abbreviations.
• Mechanical: HVAC system plans, demolition plans, new work plans, schematics, details, and schedules for air handling units, steam-to-hot water heat exchangers, and piping systems. It also includes temporary HVAC system provisions during construction.
• Fire Protection: System notes, symbols, legends, and plans for sprinkler systems.
• Electrical: Power, lighting, fire alarm, and lightning protection plans, along with general notes, symbols, and schedules for panels and equipment.
• Plumbing: System abbreviations, symbols, notes, and plans for various plumbing systems, including sanitary, cold water, and hot water.
• Controls: General control notes, legends, schematics, and sequences of operation for HVAC systems.

These drawings are critical for bidders to understand the full scope of work, including the demolition of existing systems and the installation of new mechanical and electrical equipment, structural modifications, and associated infrastructure. They provide detailed specifications for materials, dimensions, and installation methods required for the project.

Specifications / Bid Documents

This document, "Specifications Volume 1 of 2," for Project Number 657A5-22-103, outlines the technical requirements for replacing air handlers in Building 1 at the Marion VA Medical Center. It details various divisions and sections of master specifications, including general requirements, existing conditions, concrete, metals, thermal and moisture protection, openings, finishes, specialties, equipment, furnishings, special construction, conveying equipment, fire suppression, plumbing, HVAC, integrated automation, electrical, communications, electronic safety and security, earthwork, exterior improvements, utilities, transportation, electrical power generation, and demolition.

• Division 00 - Special Sections: Includes a list of drawing sheets.

• Division 01 - General Requirements: Covers general project requirements, safety, bid items, and specifications for contractor use.

• Divisions 02-48: Detail specific technical requirements for various construction trades, including demolition, concrete, metals, thermal and moisture protection, openings, finishes, specialties, equipment, HVAC, electrical, plumbing, fire suppression, and more.

• Section 00 01 15 - List of Drawing Sheets: Provides a comprehensive list of all drawings accompanying the specification.

• Section 01 00 00 - General Requirements: Outlines safety requirements, general intentions, bid items, and specifications for contractor use.

• Section 01 32 16.15 - Project Schedules: Details requirements for developing and maintaining a Critical Path Method (CPM) project schedule.

• Section 01 33 23 - Shop Drawings, Product Data, and Samples: Defines general requirements and procedures for submittals.

• Section 01 35 26 - Safety Requirements: Outlines safety protocols, including accident prevention, hazard analyses, and training.

• Section 01 45 00 - Quality Control: Specifies requirements for the contractor's quality control system.

• Section 01 45 29 - Testing Laboratory Services: Details requirements for materials testing and inspection services.

• Section 01 57 19 - Temporary Environmental Controls: Covers control of environmental pollution and damage.

• Section 01 74 19 - Construction Waste Management: Specifies requirements for managing non-hazardous building construction and demolition waste.

• Section 01 81 13 - Sustainable Construction Requirements: Outlines general requirements and procedures for sustainable construction.

• Section 01 91 00 - General Commissioning Requirements: Defines the commissioning process and procedures.

• Bidders are encouraged to visit the site by appointment only.

• Drawings and contract documents can be obtained from the website where the solicitation is posted.

• The document is "Specifications Volume 1 of 2," indicating a second volume may contain further details.

Specifications / Bid Documents

This document, "Specifications Volume 2 of 2," dated March 7, 2025, outlines the technical specifications for the "Replace Air Handlers in Building 1" project at the Marion VA Medical Center in Marion, IL. It details various divisions and sections related to construction and building systems, including:

• Division 00 - Special Sections: List of Drawing Sheets.
• Division 01 - General Requirements: Covers general project requirements, schedules, shop drawings, safety, quality control, and waste management.
• Division 02 - Existing Conditions: Demolition.
• Division 03 - Concrete: Cast-in-place concrete.
• Division 04 - Masonry: (No specific sections listed).
• Division 05 - Metals: Structural steel framing, steel joist framing, steel decking, cold-formed metal framing, metal fabrications, and metal stairs.
• Division 06 - Wood, Plastics and Composites: Rough carpentry.
• Division 07 - Thermal and Moisture Protection: Thermal insulation, roof and deck insulation, air barriers, roofing, firestopping, and joint sealants.
• Division 08 - Openings: Hollow metal doors and frames, coiling doors, door hardware, louvers, and vents.
• Division 09 - Finishes: Gypsum board and painting.
• Division 10 - Specialties: (No specific sections listed).
• Division 11 - Equipment: (No specific sections listed).
• Division 12 - Furnishings: (No specific sections listed).
• Division 13 - Special Construction: Seismic restraint requirements for non-structural components.
• Division 14 - Conveying Equipment: (No specific sections listed).
• Division 21 - Fire Suppression: Wet-pipe sprinkler systems.
• Division 22 - Plumbing: Common work results, general-duty valves, heat tracing, insulation, commissioning, and facility water distribution and sanitary/vent piping.
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Common work results, noise and vibration control, testing, adjusting, and balancing, commissioning, direct-digital control systems, convection heating and cooling units, air handling units, air coils.
• Division 26 - Electrical: Requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, panelboards, wiring devices, interior lighting, and lightning protection.
• Division 27 - Communications: (No specific sections listed).
• Division 28 - Electronic Safety and Security: (No specific sections listed).
• Division 31 - Earthwork: (No specific sections listed).
• Division 32 - Exterior Improvements: Chain link fences and gates.
• Division 33 - Utilities: (No specific sections listed).
• Division 34 - Transportation: (No specific sections listed).
• Division 48 - Electrical Power Generation: (No specific sections listed).

This volume appears to be a comprehensive set of specifications detailing the materials, installation methods, and quality assurance requirements for various building systems, with a significant focus on HVAC, plumbing, electrical, and fire suppression systems. It references numerous industry standards and codes.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Air Handlers in Building 1" project at the Marion VA Medical Center in Marion, Illinois. The Department of Veterans Affairs, Network Contracting Office (NCO) 15, intends to award a Construction Contract for this project.

The primary work involves the replacement of Air Handlers in Building 1. Specific tasks include general construction, installation and removal of temporary timbermat road and security fencing, installation and removal of temporary AHU and Boiler at ground level, and the removal, disposal, and replacement of the existing AHU 3, its enclosed penthouse structure, and other related items. The NAICS code for this project is 238220 - Plumbing, Heating and Air Conditioning Contractors, with a size standard of $19 Million.

• Estimated Magnitude: $2,000,000.00 to $5,000,000.00

• Period of Performance: 365 calendar days after Notice to Proceed.

• Contract Type: Firm-Fixed-Price.

• Proposal Submission: Proposals must be submitted electronically via email to maria.hoover@va.gov by March 24, 2026, at 12:00 PM CT. Contractors are required to verify email receipt.

• Evaluation Process: Proposals will be evaluated using the Lowest Price Technically Acceptable (LPTA) Source Selection Process (FAR Part 15.101-2).

• Key Deadlines:

  • Site Visit: March 4, 2026, at 10:00 AM CT.
  • Questions Due: March 6, 2026, by 12:00 PM CDT.
  • Proposals Due: March 24, 2026, at 12:00 PM CT.

• Evaluation Factors for Technical Acceptability:

  1. Relevant Past Performance of Prime Contractor.
  2. Technical Construction Experience of Prime Contractor.
  3. Technical Construction Experience and Past Performance of the Mechanical Subcontractor.
  4. Technical Qualifications of Proposed Key Personnel.
  5. Prime Contractor Safety Plan.

• This project is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified as SDVOSBs and listed in the SBA certification database at the time of offer and award.

• Joint Ventures are permitted only if they are VA SDVOSB Joint Ventures.

• Contractors and Joint Ventures must be registered in SAM.gov.

• A Bid Bond is required.

• Performance and Payment Bonds are required.

• Contractors are exempt from state sales tax for this project.

• The solicitation incorporates numerous FAR and VAAR clauses and provisions.