Z2NB--674-23-255 NRM Improve RO-DI Recirculation

Amendment / Modification

• The proposal due date for solicitation 36C25726R0024 has been extended.

• The original due date was March 20, 2026, at 09:00 AM CST.

• The new due date is March 25, 2026, at 09:00 AM CDT.

• Consolidated Request for Information (RFI) with responses has been attached.

• Proposal due date and time.

• Solicitation documents now include consolidated RFI responses.

• Bidders are granted an extension to submit their proposals until March 25, 2026, at 09:00 AM CDT.

• Bidders should review the attached consolidated RFI responses for updated information.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential bidders regarding the "M Improve RO-DI Recirculation" project.

• Construction Barriers: Temporary construction barriers must meet Class IV requirements as per specified sections and the VA ICRA form. They are to remain in place for the duration of the work period in a space.
• Negative Air Pressure: Each containment area requires negative pressure. VA infection control will advise on whether air can be exhausted into non-work areas via HEPA filter or must be routed outside.
• Flooring: New finished flooring will be installed to match existing in areas of demolished flooring. The height difference due to reinforcing fabric is expected to be negligible.
• Phasing & Work Hours: Work is generally scheduled for weekends and nights (Friday 5 PM - Sunday 8 AM). This applies to all trades within containment areas. Exceptions may be made with CO/COR approval. All premium time, facility access coordination, security, badging, and escort requirements should be included in the base bid.
• Warranty: A one (1) year warranty covers general construction work and mechanical piping/installation, starting from Government Acceptance. A manufacturer's warranty covers RO skid, DI skid, UV system, pumps, controls, and instrumentation. The three (3) year warranty mentioned in the solicitation applies to parts and materials, not labor for premium/holiday hours.
• Tax Exemption: The project is exempt from Texas sales tax. Offerors should not include Texas Sales or Use Taxes in their bids for materials incorporated into VA real estate or used in contract performance. A Texas Sales and Use Tax Exemption Certificate must be completed.
• Submittals: Procore or similar third-party platforms are not permitted for submittals or project communications; these must be sent via email.
• Stored Material Payment: Payment is issued after installation of materials, not for stored materials.
• Infection Control: ICRA Level 4 is required. Continuous negative air monitoring with an alarmed digital display is mandatory.
• Hazardous Materials: VA will provide asbestos and lead survey reports if abatement is required.

These clarifications address specific technical, logistical, and contractual requirements, impacting how bidders should prepare their proposals and price their bids. Key areas include work hours, warranty terms, tax implications, and submittal procedures.

Amendment / Modification

• The proposal due date has been extended.

• The site visit sign-in sheet has been included as an attachment.

• The hour and date for receipt of offers has been extended.

• A new attachment, "Site visit sign in sheet_02252026.pdf", has been added.

• The proposal due date is extended from March 12, 2026, at 09:00 AM CST to March 20, 2026, at 09:00 AM CDT.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit related to the NRM Improve RO-DI Recirculation project (Solicitation # 36C25726R0024, Project 674-23-255). The visit took place on February 17, 2026, at 09:30 am, at the VAMC Olin E Teague VAMC, Building 46E, Engineering, Temple, Texas.

The sign-in sheet lists attendees from various companies, including their names, titles, company names, and phone numbers. This information can be relevant to bidders as it indicates which organizations and individuals attended the site visit, potentially revealing competitors or interested parties. It also provides contact information for some attendees, which might be useful for networking or gathering further insights, though direct contact should be made cautiously and in accordance with any solicitation rules.

Form / Attachment / Pricing Sheet

This document is a map intended to provide a visual representation of a site visit area. It is likely used to guide potential bidders during a site visit for an upcoming opportunity.

• Aerial imagery of a facility or campus.
• Overlaid colored lines (red, cyan, blue, magenta) indicating specific routes or boundaries.
• Text labels, including "SITE VISIT AREA" and "SITE VISIT PARKING", indicating key locations.
• A legend at the bottom right with colored squares and labels (likely indicating different types of features or areas, though the labels are too small to read clearly).
• Geographic information and copyright notices at the bottom.

This map is crucial for bidders attending a site visit. It helps them navigate the facility, identify the specific areas of interest for the opportunity, and locate designated parking areas. Understanding the layout and marked zones is essential for a productive site visit and for accurately assessing the requirements of the opportunity.

Form / Attachment / Pricing Sheet

This document contains the "Table of Contents" for the "Improve RO-DI Recirculation" project, specifically for the "100% Construction Documents" submittal. It outlines the various divisions and sections of the technical specifications.

• Division 00: Special Sections
  • Section 00 01 15: List of Drawing Sheets
• Division 01: General Requirements
  • General Requirements
  • Pre-Construction Risk Assessment (PCRA)
  • ISLM Evaluation
  • Project Schedules (Small Projects Design/Bid/Build)
  • Shop Drawings, Product Data, and Samples
  • Safety Requirements
  • Reference Standards
  • Quality Control
  • Construction Waste Management
  • General Commissioning Requirements
• Division 02: Existing Conditions
  • Demolition
• Division 03: Concrete
  • Cast-in-Place Concrete
• Division 04: Masonry (NOT USED)
• Division 05: Metals
  • Structural Steel Framing
• Division 06: Wood, Plastics and Composites (NOT USED)
• Division 07: Thermal and Moisture Protection
  • Firestopping
  • Joint Sealants
• Division 08: Openings
  • Hollow Metal Doors and Frames
  • Door Hardware
• Division 09: Finishes
  • Non-Structural Metal Framing
  • Gypsum Board
  • Acoustical Ceilings
  • Painting
• Division 10: Specialties (NOT USED)
• Division 11: Equipment (NOT USED)
• Division 12: Furnishings (NOT USED)
• Division 13: Special Construction
  • Seismic Restraint Requirements for Non-Structural Components
• Division 14: Conveying Equipment (NOT USED)
• Division 21: Fire Suppression (NOT USED)
• Division 22: Plumbing
  • Common Work Results for Plumbing
  • General Motor Requirements for Plumbing Equipment
  • Meters and Gages for Plumbing Piping
  • General-Duty Valves for Plumbing Piping
  • Plumbing Insulation
  • Commissioning of Plumbing Systems
  • Facility Water Distribution
  • Facility Sanitary and Vent Piping
  • Chemical-Waste Systems for Laboratory and Healthcare Facilities
  • Reverse-Osmosis Water Equipment
• Division 23: Heating, Ventilating, and Air Conditioning (HVAC)
  • Common Work Results for HVAC
  • Direct-Digital Control System for HVAC
• Division 25: Integrated Automation (NOT USED)
• Division 26: Electrical
  • Requirements for Electrical Installations
  • Low-Voltage Electrical Power Conductors and Cables
  • Grounding and Bonding for Electrical Systems
  • Raceway and Boxes for Electrical Systems
  • Panelboards
  • Motor Controllers
  • Enclosed Switches and Circuit Breakers
• Division 27: Communications (NOT USED)
• Division 28: Electronic Safety and Security (NOT USED)
• Division 31: Earthwork (NOT USED)
• Division 32: Exterior Improvements (NOT USED)
• Division 33: Utilities (NOT USED)
• Division 34: Transportation (NOT USED)
• Division 48: Electrical Power Generation (NOT USED)

This document serves as a table of contents, providing bidders with a structured overview of the technical specifications for the "Improve RO-DI Recirculation" project. It allows bidders to quickly identify the scope of work covered in each division and section, aiding in their understanding of the project's requirements and facilitating their review of specific technical details relevant to their bid.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance work. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impacts on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when required.

• Activity Details: Includes location (Building 163, Room 1D102) and a brief description of the project: "Improve RO-DI Recirculation, 674-23-255," identified as a multi-phased project to upgrade the Reverse Osmosis/Deionized water system.
• Activity Type Classification: Categorizes work into "Inspection/upkeep," "Small scale Construction, Renovation and general maintenance/repair," and "Large-scale construction, renovation, or maintenance," with specific criteria for each.
• Control Measures: Details specific control measures required for each activity type, including immediate actions, site visits, safety plans, hazard communication, and coordination plans.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate potential disruptions.
• Permit: A fillable permit form is included for posting at the activity site, summarizing key project details, activity type, and required control measures.

This document establishes the safety and risk management framework for the project. Bidders should review the defined activity type and associated control measures to understand the safety protocols, potential site impacts, and coordination requirements that will be enforced during the project. This information is crucial for planning and executing the work safely and in compliance with VHA standards. The permit section also highlights key project information such as the project manager, contact number, and activity type, which are relevant for understanding the scope and execution of the work.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for Project 674-23-255, which involves improving the Reverse Osmosis Deionization Recirculation (RO-DI) System at the Olin E. Teague Veterans’ Medical Center in Temple, Texas. The project scope includes the demolition and replacement of all plumbing fixtures, lines, and tanks associated with the existing RO-DI system across three floors of Building 163. The new system must produce a minimum of 4 gallons per minute.

• Demolition and replacement of the existing RO-DI system components.

• Reconfiguration of electrical, mechanical, and plumbing systems as per construction documents.

• Phased completion, one floor at a time, to minimize disruption.

• Work may require after-hours and weekend performance.

• Compliance with VA specifications, applicable city, county, state, and federal regulations, OSHA standards, and Infection Control Risk Assessment (ICRA).

• Provision of a Superintendent at all times work is performed.

• Minimum three (3) year warranty on manufacturer and installer, including parts and labor.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 calendar days after Notice to Proceed.

• Estimated Magnitude: $1,000,000 to $2,000,000.

• Proposals are due by 09:00 CDT on March 12, 2026.

• Proposals must be submitted via email to Eileen.Myers@va.gov and Rhonda.Richardson5@va.gov.

• Proposals must be submitted in four volumes: Technical Acceptability (5 pages), Past Performance (40 pages), Price/Cost, and Solicitation, Amendments, Offer & Award Documents, Certifications & Representations.

• Evaluation Factors: Past Performance is significantly more important than Price. Technical Acceptability (EMR) will be evaluated first. A tradeoff process will consider Past Performance and Price.

• Site Visit: February 17, 2026, at 09:30 AM CST.

• Request for Information (RFI) due: February 23, 2026, at 08:00 AM CST.

• This solicitation is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be SDVOSB certified with the Small Business Administration (SBA) and registered in SAM.gov.

• Performance and Payment Bonds are required.

• Applicable NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• The magnitude of the construction project is between $1,000,000 and $2,000,000.

• Invoicing must be submitted through the Tungsten System.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 Price Breakout.xlsx", provides instructions and a template for bidders to submit their pricing for CLIN 0001, "NRM Improve Reverse Osmosis-Deionization Recirculation". It outlines the required breakdown of costs according to Construction Specification Institute (CSI) Divisions and other relevant categories.

• Instructions: Emphasizes the bidder's responsibility for formula accuracy and accurate transposition of totals. Clarifies that "Division" refers to CSI specifications and that the breakdown is for informational purposes only, not separate deliverables. States that field office overhead and general conditions are interchangeable and applied once. All pricing is fixed price.
• Proposal Price Schedule: Includes a detailed breakdown by CSI Divisions (e.g., General Requirements, Existing Conditions, Concrete, Masonry, etc.) for CLIN 0001. It also includes categories for Insurance/Bonds, Taxes/Other Fees, O&M Manuals, Overhead, SubContract Mark-Up, and Profit.
• Totals: Sections for SubTotals and CONTRACT TOTALS are provided, with all initial values listed as 0.0.

Bidders must use this template to provide a detailed, fixed-price breakdown of their costs for the specified CLIN. Accurate completion and submission of this pricing schedule are crucial for proposal evaluation. The structure guides bidders on how to categorize their expenses in alignment with industry standards and the government's requirements.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline to determine minimum requirements for preventing infection risks during such activities. Facilities may customize it for site-specific needs.

• Activity Categorization: Identifies construction/renovation/maintenance activities into categories (A, B, C, D) based on scope, duration, and dust/debris creation.
• Affected Area Assessment: Maps the activity area and adjacent areas, listing points of contact (POC) for each.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) for patients in affected areas.
• Level of Precautions: Determines the minimum level of infection prevention and control precautions (I, II, III, or IV) required based on activity and patient risk categories.
• Required Control Measures: Details specific control measures for each precaution level, including dust control, barrier construction, negative air pressure, and HVAC/water system management.
• Completion Measures: Outlines cleaning, HVAC, water system, and barrier removal requirements upon activity completion.
• Permit: A fillable permit form is included for posting at the site for Level III and IV activities.

This document is critical for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work performed under this opportunity. Bidders must be aware of these requirements to accurately scope their work, plan for compliance, and ensure the safety of patients and staff. The determined level of precautions (e.g., Level IV) will dictate the complexity and cost of necessary containment and safety measures.

Forms / Attachments / Pricing Sheets

This document contains "Attachment 2 Drawings.pdf", which provides detailed architectural and engineering drawings for the "Improve RO-DI Recirculation" project at the Olin E. Teague Veterans Medical Center in Temple, Texas. These drawings are part of the 100% Construction Documents.

• Project Information: Identifies the facility (Olin E. Teague Veterans Medical Center), location (1901 Veterans Memorial Drive, Temple, Texas), and project number (VAMC Project #: 674-23-255).
• Drawing Index: A comprehensive list of all included drawings, categorized by discipline (General, Structural, Architectural, Plumbing, Electrical).
• Architectural and Engineering Details: Includes floor plans, demolition plans, reflected ceiling plans, foundation plans, and various detail drawings.
• Schedules: Contains schedules for doors, equipment, fixtures, and panelboards.
• General Notes and Symbols: Provides abbreviations, general notes, and symbols used throughout the drawings for clarity and consistency.
• Phasing Plan: Outlines the project phasing for construction activities.

These drawings are critical for bidders to understand the scope of work, existing conditions, proposed changes, and specific requirements for the "Improve RO-DI Recirculation" project. They detail the layout, demolition areas, new construction elements, and technical specifications necessary for accurate bidding and project execution.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Request for Proposal (RFP) expected on or about January 15, 2026. The Central Texas Veterans Health Care System (CTVHCS) requires services to improve the Reverse Osmosis-Deionization (RO-DI) Recirculation system at the Olin E. Teague Veterans Medical Center in Temple, Texas.

• Demolish and replace all plumbing fixtures, lines, tanks, and related components of the existing RO-DI System.

• Reconfigure electrical, mechanical, and plumbing systems as detailed in Construction Documents.

• Improve RO-DI recirculation lines from the basement to the second floor of the main clinical building (Building 163).

• Replace the current RO system with a new, like system capable of producing a minimum of 4 gallons per minute.

• The project is multi-phased, requiring completion one floor at a time.

• Work will necessitate after-hours and weekend performance due to the facility's 24/7 operation.

• Magnitude of the project is estimated between $1,000,000 and $2,000,000.

• A formal RFP will be posted on or about January 15, 2026.

• Specific submission instructions will be provided in the forthcoming RFP.

• This procurement is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be both VISIBLE and VERIFIED by SBA.GOV prior to submission of their offer, meeting requirements in 38 CFR Part 74 and VAAR 819.7.

• Failure to be verified by SBA prior to offer submission will result in a non-responsive proposal.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Small Business Size Standard: $19.0M

• Points of Contact: Eileen Myers (Contract Specialist), Eileen.Myers@va.gov; Rhonda Richardson (Contracting Officer), Rhonda.Richardson5@va.gov.