2330--5-Cable Substation Recovery Trailer

Solicitation / RFP / RFQ

This solicitation is for the procurement of a 5-Cable Substation Recovery Trailer for the Department of Veterans Affairs, Charles George VAMC in Asheville, NC. The acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• One (1) enclosed trailer with motorized spools capable of storing and transporting 4000’ of 4/0 type W cable.

• Trailer specifications include:

  • Aluminum or galvanized steel frame with cover
  • 2 Axles, 4 wheels, 4 tires
  • 9,000 lb. weight capacity
  • Electric brakes
  • 5 cord reels (1000’ capacity each for 3/0 type W copper cable), independently retractable via electric motor
  • Gasoline-powered portable generator to drive reel motors
  • Deep cycle battery and solar charger
  • Pentile hitch
  • DOT compliant lighting
  • Swivel jack

• Compliance with industry standards, all current CODE requirements (Life Safety, NFPA, Electrical, Building), and all applicable VA, Federal, and State regulations and codes.

• Adherence to records management laws and regulations, including NARA policies.

• Contractor personnel must undergo background investigations and meet fitness requirements as per VA Directive/Handbook 0710.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: One year from the date of award (Base POP Begin: 06-01-2026, POP End: 05-31-2027).

• Principal NAICS Code: 336212 - Truck Trailer Manufacturing.

• Product/Service Code: 2330 - Trailers.

• Submission Deadline: May 8th, 2026, 12:00 PM EST.

• Submission Method: Email to Harold.McQuillia@va.gov.

• Evaluation Factors: Technical, Past Performance, and Price. Technical and Past Performance combined are more important than Price.

• Technical Evaluation: Based on capability and approach, including management and operations, and ability to obtain personnel, equipment, and resources.

• Past Performance Evaluation: Emphasis on recent (last 3 years), relevant work as a prime contractor.

• Price Evaluation: Focus on reasonableness.

• Technical Questions Deadline: May 5th, 2026, 12:00 PM EST via email to Harold.McQuillia@va.gov.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified SDVOSBs and listed in the SBA database at the time of quote submittal and award.

• Compliance with VAAR 852.219-73 and 852.219-76 (Limitations on Subcontracting) is required.

• A site visit is not scheduled; offerors are urged to inspect the site independently.

• All amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

• The solicitation incorporates FAR and VAAR clauses by reference. Key clauses include those related to DEI Discrimination, Security Prohibitions, Personnel Vetting, and SDVOSB requirements.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for an enclosed trailer. It details the specific technical requirements and features the government is looking for in this equipment.

• Capacity: Motorized spools sufficient to store and transport 4000’ of 4/0 type W cable.
• Power: Generator power for motorized spools, with a solar battery charger for the generator's starting battery.
• Construction: Aluminum or galvanized steel frame and cover for durability.
• Chassis: 2 axles, 4 wheels, 4 tires with a 9,000 lb. weight capacity and electric brakes.
• Cord Reels: 5 cord reels, each capable of holding 1000’ of 3/0 type W copper cable. Reels must be electrically retractable, independently operated.
• Generator: Gasoline-powered portable generator to drive reel motors.
• Battery System: Deep cycle battery and solar charger.
• Controls: Pendant forward/reverse controller.
• Hitch: Pentile hitch with a swivel jack.
• Compliance: DOT compliant lighting.

This document defines the essential technical specifications for the trailer. Bidders must ensure their proposed solution meets or exceeds all listed salient characteristics to be considered compliant with the opportunity requirements.