4420--Replace RO Water Heat Exchanger (Materials Only) 583

Amendment / Modification

This amendment (0002) to solicitation 36C25026Q00556, dated 05-05-2026, is being issued to post attachments that were not included with the original posting.

• Attachment I - SOW
• Attachment II - Specs

This amendment does not change the hour and date specified for receipt of offers. Offerors must acknowledge receipt of this amendment. If an offeror desires to change an offer already submitted, the change must be made by letter or electronic communication referencing the solicitation and this amendment, and received prior to the opening hour and date specified.

Form / Attachment / Pricing Sheet

This document provides detailed specifications for a heat exchanger, likely intended as an attachment to a solicitation or technical requirement document. It outlines the operational parameters, performance data, and construction materials for both the shell and tube sides.

• Shell Side: Water, 106.26 GPM flow, 140°F inlet, 120°F outlet, 0 PSIG operating pressure, 1.84 PSIG calculated pressure drop. Key properties include density, viscosity, specific heat, and thermal conductivity.
• Tube Side: Water, 60 GPM flow, 60°F inlet, 95°F outlet, 0 PSIG operating pressure, 0.44 PSIG calculated pressure drop. Similar properties are listed.
• Performance Data: Total heat exchanged (1,049,499.92 Btu/h), LMTD (52.14 °F), and overall heat transfer coefficients (clean/dirty and service).
• Construction Details: Includes number of passes (Shell: 1, Tube: 4), design pressure and temperature, connection types (3.0 in NPT for shell, 4.0 in NPT for tube), tube material (316 S/S), shell material (STEEL), and head material (CAST SS316).
• Approvals: ASME Sect VIII Div 1 w/U stamp.

This document is crucial for bidders to understand the technical specifications and performance requirements of the heat exchanger. It will inform their ability to propose compliant equipment, estimate costs, and ensure their proposed solution meets the government's operational needs. Bidders should pay close attention to material compatibility, performance metrics, and construction standards.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the provision and delivery of a heat exchanger to heat RO water for the GI clinic at the Richard L Roudebush VA Medical Center (RLR VAMC).

• Heat Exchanger Specifications:

  • Shell side: Single pass, 106 gpm domestic water at 140F supply, 120F return.
  • Tube side: Four-pass unit, heating RO water at 60 gpm, 60F entering, 95F leaving.
  • Rated at 125 psi, constructed per ASME codes.
  • Shell material: Steel with flanged opening.
  • Head material: 316L stainless steel, four pass coil head.
  • Tube sheet: 316L stainless steel between-the-bolt.
  • Coil: "U" bend, ¼" OD, x 18 BWG 316L stainless steel.
  • Gaskets: Garlock.
  • Dimensions: 12” diameter and 48" in length.

• Warranty: One year on parts, with potential for extended warranty on certain items.

• The heat exchanger must meet the specified performance parameters.

• Contract service must conform to OSHA, VA regulations, and manufacturer's recommendations.

• This contract is effective for a single supply event.

• Delivery location: RLR VAMC premises, as specified by Mr. Doug Campbell.

• Hours of Coverage: Contractor will respond by phone within normal business hours (8:00 AM - 5:00 PM EDT, M-F) at no additional charge.

• Delivery Scheduling: To be scheduled with Mr. Doug Campbell.

• Documentation: Certified drawings of the heat exchanger and a parts list for replaceable parts are required.

• Reporting: Contractor must log in with Mr. Douglas Campbell upon arrival at the VA receiving point.

• Identification: Contractor's Field Service Engineers (FSEs) must wear visible identification at all times on VA premises.

• Parking: Contractor is responsible for parking in designated areas; VA will not reimburse for violations.

• VA Regulations: Smoking is prohibited inside VA buildings. Possession of weapons is prohibited. Violations of VA regulations may result in citation.

• C&A Requirements: Not applicable; Security Accreditation Package is not required.

Amendment / Modification

This amendment (0001) to solicitation 36C25026Q0556, dated 05-05-2026, adds a new clause to the solicitation. The new clause is FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)".

• A new clause, FAR 52.222-90, is added to the solicitation. This clause will be present in the resulting purchase order.

• Page 2 of the amendment contains the full text of the new clause.

• The effective date of this amendment is 05-08-2026.

• Offerors must acknowledge receipt of this amendment prior to the hour and date specified for receipt of offers. Methods for acknowledgment are detailed in Item 11.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the "Provision & Delivery of RO Water Heater" to the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The acquisition is being conducted as an unrestricted set-aside.

• Provision and delivery of one (1) RO Water Heater.

• The contract type is anticipated to be Firm-Fixed-Price.

• The period of performance is not explicitly stated, but delivery is TBD.

• Estimated value is not stated.

• Offers must be submitted electronically to luke.turner@va.gov by the closing date and time specified in the solicitation.

• No physical quotes will be accepted.

• The solicitation number is 36C25026Q0556.

• The offer due date is May 20, 2026, at 10:00 AM EDT.

• The government intends to evaluate offers and award a contract without discussions.

• This acquisition is being conducted as an unrestricted set-aside.

• NAICS Code: 332410

• Size Standard: 750 Employees

• The Contracting Officer is Luke A. Turner, reachable at 513-559-3702 or luke.turner@va.gov.

• Invoices shall be submitted electronically in accordance with VAAR Clause 852.232-72.

• Payment will be made via Electronic Funds Transfer (EFT).

Solicitation / RFP / RFQ

This solicitation is for the "Replace RO Water Heat Exchanger (Materials Only)" for the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The government is procuring materials for the replacement of an RO water heat exchanger.

• Procurement of materials for RO water heat exchanger replacement.

• The Place of Performance is the Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 46202-2803.

• Response Date/Time/Zone: 05-20-2026 10:00 EASTERN TIME, NEW YORK, USA.

• The solicitation will be archived 25 days after the response date.

• Not specified in the provided text.

• Solicitation Number: 36C25026Q0556

• Product/Service Code: 4420

• NAICS Code: 332410

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 10, 260 E. University Avenue, Cincinnati OH 45219.

• Point of Contact: Luke A. Turner, Contracting Officer, luke.turner@va.gov, 513-559-3702.