5999--460-24-009 CLC and Fourth Floor Patient Elopement

Amendment / Modification

This amendment (0001) to solicitation 36C24426R0087 modifies the original solicitation dated 04-17-2026. Key changes include:

• Responses to RFIs: Provides answers to submitted RFIs. No further questions will be accepted.

• Scope Reduction: Removes "Fall Detection" and "Nurse Call" features/functionality from the scope of work.

• New Requirements: Adds "ICRA requirements" and FAR clause 52.222-90 "Addressing DEI Discrimination by Federal Contractors."

• Site Visit Documentation: Includes the site visit sign-in sheet.

• Scope of Work (SOW) regarding Fall Detection and Nurse Call.

• Inclusion of new FAR clause.

• The proposal due date remains May 22, 2026, and will not be extended despite the release of this amendment and answers.

• Offerors must acknowledge receipt of this amendment.

• All other terms and conditions of the original solicitation remain unchanged.

Other / Unclassified

This document is a sign-in sheet for a pre-proposal meeting and site visit related to Solicitation #36C24426R0087, Project # 460-24-009, for the CLC & Fourth Floor Patient Elopement Upgrade Construction Order. The meeting took place on April 28, 2026, at 10:00 AM in the Wilmington VA Medical Center Engineering Conference Room 003, Bldg #10.

This sign-in sheet lists attendees from various organizations, including VA Engineering Office, VA Contracting, MGM Computer System, Inc., RIT, and FES. It provides contact information (phone numbers and email addresses) for these individuals and their organizations. The sheet also notes that it will be posted with an amendment addressing submitted RFIs, indicating that this document serves as a record of attendance for a key event in the procurement process and may be associated with future amendments or clarifications.

Solicitation / RFP / RFQ

This solicitation is for the "460-24-009 CLC and Fourth Floor Patient Elopement Upgrade" project at the Wilmington VA Medical Center in Wilmington, DE. The project involves upgrades related to patient elopement prevention.

Specific details on the required upgrades are not fully detailed in this notice but are expected to be found in attached documents.

• Contracting Office ZIP Code: 19805

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 4, Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington DE.

• Response Date/Time/Zone: 05-22-2026 12:00 EASTERN TIME, NEW YORK, USA

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Product Service Code: 5999

• NAICS Code: 238210

• Place of Performance: Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington DE 19805, USA.

• Point of Contact: Hanna Karmazyn, Contract Specialist, Hanna.Karmazyn@va.gov, 302-332-5107.

• Additional Information: Reference attached documents: "36C24426R0087 0001" and "ELOPEMENT SITE VISIT 4-28-26 SIGN IN SHEET."

Form / Attachment / Pricing Sheet

This document provides the device layout and legend for the 9450 System, likely related to an access control or security system installation at the Wilmington VA Medical Center. It details the types and approximate locations of various system components.

• Device Legend: Lists specific devices such as Touchpad Exit Controllers (TEC), Deactivation Relays, Motion Detectors, Elevator Deactivation Relays, Client PCs, Proximity Card Readers (PC), Central Power Supplies, and Head End Equipment.
• Floor Plans: Illustrates the placement of these devices on the fourth floor and CLC (Continuum of Care) patient areas.
• Integration Notes: Indicates where devices integrate with existing access control and lock systems.
• System Information: Specifies the system as '9450 Wander Management w/ ID' and includes revision and date information.

This document is crucial for bidders to understand the physical scope and technical requirements of any security or access control system installation or modification. It helps in visualizing the deployment of hardware, estimating installation complexity, and identifying potential integration points with existing infrastructure.

Solicitation / RFP / RFQ

This solicitation is for the "460-24-009 CLC and Fourth Floor Patient Elopement Upgrade" project at the Wilmington VA Medical Center. The project involves upgrades related to patient elopement systems and potentially construction or renovation of CLC (Community Living Center) and fourth-floor areas.

Specific requirements are not detailed in this notice but are expected to be in the attached documents.

• Solicitation Number: 36C24426R0087

• Product Service Code: 5999

• NAICS Code: 238210

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 4, Wilmington VA Medical Center.

• Response Date/Time/Zone: May 22, 2026, 12:00 PM Eastern Time, New York, USA.

• Archive: 60 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Place of Performance: Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington, DE 19805, USA.

• Point of Contact: Hanna Karmazyn, Contract Specialist, Hanna.Karmazyn@va.gov, 302-332-5107.

• Attachments Referenced: "36C24426R0087" and "Fourth Floor and CLC Layouts" are mentioned as attached documents, which likely contain detailed specifications and requirements.

Solicitation / RFP / RFQ

This solicitation is for the CLC and 4th Floor Patient Elopement System Upgrade at the Wilmington, DE VA Medical Center. The project involves the demo and replacement of the existing Stanley/WanderGuard system with an upgraded patient elopement technology that integrates fall detection and nurse call on a single, portable platform.

• Installation of new door units, Staff Alert Panels, patient tags/bands, and associated wiring/conduit.

• Systems must exceed the functionality of the existing WanderGuard systems.

• Integration with existing access control and maglocks.

• Repair and paint any holes or damages from installations and removals.

• Elevator integration, including new travel cables, software upgrades, and wiring diagram updates.

• Provision and installation of emergency power for patient elopement equipment.

• Training and support for up to 40 clinical personnel.

• Implementation of dust containment measures.

• Daily logs, pictures, and detailed reports of work performed.

• Full system testing, certification, and staff training post-installation.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 10 calendar days to begin performance after notice to proceed, and 145 calendar days to complete.

• Magnitude of Construction: Between $250,000.00 - $500,000.00

• Proposals will be evaluated based on Technical Capability, Experience and Past Performance, and Price. Technical Capability and Past Performance are considered more important than Price.

• Proposals must be submitted by 12:00 PM local time on May 22, 2026.

• Questions are due in writing via email by 12:00 PM EST on May 5, 2026.

• A pre-bid conference and site visit will be held on April 28, 2026, at 10:00 AM EST.

• This procurement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside acquisition.

• Bidders must be registered and certified in VETCERT and SAM.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors)

• Size Standard: $19 Million

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for construction and electrical services for the CLC and Fourth Floor Patient Elopement Upgrade at the Wilmington VA Medical Center. The project requires all construction and electrical work to comply with applicable codes, VA policy/standards, and contract terms. The contractor will provide all necessary tools, labor, materials, permits, and supervision.

• Construction and electrical services for Patient Elopement Upgrade.

• Compliance with all applicable codes, VA policy/standards.

• Provision of all tools, travel, trades, labor, materials, permits, licenses, and supervision.

• Contract Type: Firm Fixed-Price.

• Period of Performance: 145 calendar days from receipt of Notice to Proceed.

• Magnitude of Construction Cost: Estimated between $250,000.00 - $500,000.00.

• Bonds: Bid bond, Performance bond, and Payment bond will be required.

• The solicitation will be issued as an RFP under FAR Subpart 15 procedures.

• Solicitation documents, specifications, and drawings will be available on SAM.gov. Amendments will also be posted there.

• Hard copies will not be mailed.

• Interested vendors must register on SAM.gov to be added to the Interested Vendors Mailing List and obtain documents.

• Offerors must be registered in SAM.gov and verified in the VA's VetCert system at the time of proposal submission.

• All questions must be submitted in writing via email to Hanna.Karmazyn@va.gov. No telephone requests will be honored.

• Questions and government responses will be posted on SAM.gov.

• This procurement is a TOTAL 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE (SDVOSB).

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Small Business Size Standard: $19 million in annual receipts for the past three years.

• Offerors must be verified in the VA's Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov/ at the time of proposal submission.

• A pre-bid meeting/site visit will be held; details will be in the solicitation. Attendance is strongly encouraged.

• Offerors are responsible for frequently checking SAM.gov for notices and amendments.