N063--653-25-103 Update Security Camera System

Other / Unclassified

This document is a sign-in sheet for a site walk related to "UPDATE SECURITY CAMERAS" (reference number 653-25-103). The site walk took place on April 20, 2026.

This document records attendees of a site visit. It lists the following individuals and their contact information:

• Paul Henderson
  • Phone: 971.237.6837
  • Company: INNOVA NW
• Brian Rutledge
  • Phone: 541-521-5761
  • Company: HURTVET / RUTHEDGE SECURITY & FIRE
  • Email: BRIAN.RUTLEDGE@RutledgeSecurity.com, Nick@HURTVET.com

This information may be relevant to bidders who attended the site walk or are interested in who participated.

Amendment / Modification

Amendment 0002 to Solicitation 36C26026R0025 has been issued for the following purposes:

• To publish the Site Visit Sign-In sheet.
• To provide responses to Requests for Information (RFIs) regarding the security camera update.

This amendment provides additional information and attachments related to the solicitation. Specific sections of the original solicitation are not explicitly mentioned as being changed, but the content provided is supplementary.

All terms and conditions of the original solicitation remain unchanged and in full force and effect. This amendment provides clarifying information and documentation, but does not appear to alter the submission deadline or evaluation criteria based on the provided text.

Questions & Answers / Clarifications

This document contains responses to a Request for Information (RFI) regarding an opportunity for security camera system updates and installations.

• SOC Locations & Sub-SOCs: Confirms two main SOCs (Roseburg, North Bend) and up to 10 sub-SOCs for viewing cameras. Specific locations at Roseburg campus (Building 57, Building 1) and Brookings are detailed.

• Remote Capabilities: VA IT is not responsible for opening/configuring network ports for remote viewing; this is the contractor's responsibility.

• Hardware Provision: The VA will provide computers/laptops as GFE, but the contractor must provide all other hardware (servers, displays, workstations, cabling) except for racks, space, power, and cooling, which the facility provides.

• Server Capacity: New server capacity should account for a 15% expansion.

• Product Substitutions: The VA has rejected proposed substitutions for Avigilon NVRs (Vigilant NVRs) and cameras (Hanwha cameras), and Video Management System (SiVeillance VMS). The VA requires adherence to their Enterprise Risk Assessment (ERA) approved hardware and software.

• Proposal Due Date: The VA has agreed to a one-week extension for the proposal due date, with contracting concurrence, to allow for RFI resolution and submission of compliant proposals.

• Clarifies hardware responsibilities, server capacity, and specific site requirements.

• Rejects proposed product substitutions, reinforcing the need to use specified Avigilon components.

• Extends the proposal due date by one week.

Amendment / Modification

This amendment (0001) to Solicitation 36C26026R0025 makes the following changes:

• Extends the proposal due date from May 11, 2026, to May 14, 2026, at 10 AM PDT.

• Updates Clause 52.228-1 (c) Bid Guarantee (SEP 1996). The specific update details are provided in an attachment referenced by this amendment.

• Proposal due date

• Clause 52.228-1 (c) Bid Guarantee (SEP 1996)

The deadline for offer receipt has been extended to May 14, 2026, at 10 AM PDT. Bidders should also review the updated Bid Guarantee clause and its associated attachment.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to upgrade and repair the security camera systems for the Roseburg Veteran Affairs Medical Center (VAMC), North Bend Community Based Outpatient Clinic (CBOC), and Brookings CBOC to improve police surveillance capabilities.

• Repair, upgrade, and incorporate the security camera system across the Roseburg VAMC and its two CBOCs.

• Work includes hardware and software system improvements.

• All work must comply with SOW, drawings, specifications provided by the VA and the engineering design firm, and manufacturer installation methods.

• Contractor is responsible for verifying all measurements, room square footages, and quantities.

• Project involves work on the VA network, requiring specialized security knowledge and adherence to strict requirements.

• Contractor must develop and implement a Quality Control (QC) plan, including project inspections.

• All work requires inspection by the Contracting Officer's Representative (COR) or a delegated subject matter expert.

• Submittals must be logged in a "Submittal Register" and submitted 30 working days prior to the work requiring approval. Delays due to untimely or rejected submittals will not extend the contract time.

• Period of Performance (POP): 180 days.

• Work will be performed at the Roseburg VAMC (four 24-hour operational buildings and other business-hour buildings) and the North Bend and Brookings CBOCs.

• Construction outside normal business hours requires COR approval.

• Outages must be scheduled with at least two weeks' notice.

• Project Management: Weekly project meetings are required due to working in an active healthcare environment. A supervisory representative with authority must be on-site at all times.

• Safety: Interim life safety measures and an infection control plan (including hard barriers, air movement/filtration, sound control) must be designed and implemented.

• Security: Contractor must adhere to VA Handbook 6500 and VA Handbook 6500.6 Appendix B. The IT system security impact is rated High. A Contractor Security Control Assessment (CSCA) is required within 30 days of award and renewed annually; work is not permitted until completed. Keys must be signed out and returned. VA contractor badges must be worn and visible at all times.

• Coordination: High level of coordination with VA staff is necessary.

• References: Provided drawings and documentation are for reference only; contractor must field-check all aspects. Final contractor-submitted drawings must be originals based on field checks.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for Project Number 653-25-103, which involves the update and upgrade of the security camera system at the Roseburg VA Medical Center (VAMC), North Bend Community Based Outpatient Clinic (CBOC), and Brookings CBOC. The project aims to improve police surveillance capabilities through hardware and software enhancements.

• Provide all labor, materials, and equipment for construction services.

• Upgrade and repair security camera hardware and software systems.

• Work must adhere to the Statement of Work (SOW), specifications, and drawings.

• Contractor must be able to install systems and components meeting VA and manufacturer requirements.

• Estimated project magnitude is between $1,000,000.00 and $2,000,000.00.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 calendar days after Notice to Proceed.

• Proposals are due by 10 AM PST on May 11, 2026.

• Proposals must be submitted electronically; no hard copies or faxes will be accepted.

• Evaluation will be based on a "Best Value" tradeoff process, considering Technical (Volume I), Past Performance (Volume II), and Price (Volume III).

• Technical evaluation focuses on recent and relevant experience with video surveillance systems, including managing subcontractors, commissioning, and training.

• Past performance will be assessed based on currency, relevance, source, context, and trends.

• Price will be evaluated for fair and reasonableness.

• Site Visit: April 20, 2026, at 10 AM PST at Roseburg VA Medical Center.

• RFIs due by 10 AM PST on April 24, 2026, to toni.knight@va.gov. Responses tentatively expected via Amendment by May 1, 2026.

• This is a 100% Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors) with a size standard of $45.0M.

• Contractors must be certified by the SBA as an SDVOSB at the time of proposal submission.

• Certain attachments contain Controlled Unclassified Information (CUI) and require acknowledgment of specific use and safeguarding conditions.

• Offerors must complete and submit Standard Form (SF) 1442.

Other / Unclassified

This document is a "General Decision Number" which outlines prevailing wage rates for various construction classifications in Douglas County, Oregon, and surrounding areas. It includes specific rates and fringes for electricians, power equipment operators, ironworkers, laborers, painters, cement masons/concrete finishers, truck drivers, and carpenters.

This document is crucial for any bidder on a federal or federally-funded construction project in the specified geographic areas. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act and related legislation. Bidders must use these rates to accurately calculate their labor costs when preparing proposals and ensure compliance with labor standards if awarded a contract.

Solicitation / RFP / RFQ

This solicitation is for construction services to upgrade the security camera system at the Roseburg VA Medical Center, North Bend CBOC, and Brookings CBOC. The project involves repairs and upgrades to the existing security camera hardware and software, including the installation of new components.

• Installation of upgraded security camera system and components.

• All work must comply with SOW, drawings, specifications, and manufacturer installation methods.

• Contractor is responsible for verifying all measurements, room square footage, and quantities.

• Minimizing downtime and providing for service continuation during outages is critical.

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• Small Business Size Standard: $45.0 million

• Estimated Magnitude: $1,000,000 to $2,000,000

• Project Duration: 180 days

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Applicable Clauses: VAAR 852.219-70, VAAR 852.219-75, 52.225-10, 52.225-9.

• Solicitation documents (including drawings, specifications, SOW) will be available on or about March 27, 2026.

• Proposals are due approximately 30 days after issuance, on or about April 27, 2026, by 10 AM Pacific Time.

• The solicitation will be available electronically only via https://sam.gov/content/opportunities.

• Offerors must acknowledge all amendments posted on SAM.gov.

• No paper copies will be provided.

• No costs for attendance or proposal preparation will be reimbursed.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Potential contractors must be certified in SAM.gov and visible/certified in Small Business Certifications (https://search.certifications.sba.gov/) at the time of submission.

• Offerors must verify their company meets SDVOSB status requirements.

• Contractors must be registered in SAM.gov and possess a UEI number to be eligible for award.

• Roseburg VA Medical Center is a working facility; phasing plans and service continuation are critical.

• Potential offerors not registered in SAM.gov should register immediately.

Sources Sought Notice

This notice is for informational purposes only and is not a request for bids or proposals. It serves as market research to determine the availability and feasibility of specific brand-name items for a future construction project. The Department of Veterans Affairs (VA) intends to solicit for brand-name Avigilon security camera software and hardware for the Roseburg VA Medical Campus, North Bend CBOC, and Brookings CBOC. The goal is to unify the existing three different video surveillance systems into a single platform for enhanced security and monitoring.

• Brand Name Equipment: Avigilon security camera software and hardware.

• Capability: Must unify surveillance across three VA locations.

• Approval: Avigilon software and hardware is Enhanced Risk Assessment (ERA) approved by the U.S. Department of Homeland Security.

• Vendor Capability: Interested vendors must demonstrate the capability to obtain and properly install the Avigilon system, including supporting components, hardware, software, and licensing.

• This is a Sources Sought Notice, not a solicitation. A future solicitation is anticipated.

• Purpose of Notice: To identify sources capable of providing the specified brand-name product and to notify potential offerors of the government's intent to solicit for this brand-name component.

• Response: Interested vendors must submit a capability statement demonstrating their ability to provide the specified brand-name equipment.

• Deadline: December 1, 2025, by 10:00 AM PST.

• Submission To: Sandra Snediker (Sandra.Snediker@va.gov) and Toni Knight (toni.knight@va.gov).

• Evaluation: Responses must provide clear and convincing evidence of capability and demonstrate that competition for the camera system would be advantageous to the government. Detailed technical data is required for evaluation.

• The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Product Service Code: 6350 (Medical Supplies).

• The VA intends to use procedures other than full and open competition under FAR 6.103-1(b) if only one responsible source can satisfy the agency's requirements for the specified brand-name item.

• If no brand-name substitution equipment is identified, or if no sources can prove an equal product, the brand-name component will be embedded in the project and potentially sole-sourced.