6525--Olympus Gastrointestinal Suite Video Routing System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Northern California Health Care System (VANCHCS), intends to award a sole source, firm fixed-price contract to Olympus America Inc. for an Olympus Gastrointestinal Suite Video Routing System. This procurement aims to replace an outdated system at the Mather VA Medical Center, ensuring compatibility with existing VA infrastructure and standardizing procedure room integrations. Responses from other capable sources are due by June 11, 2026, at 3:30 PM PDT.
Scope of Work
The requirement includes the procurement, delivery, configuration, and installation of a comprehensive video routing and integration system. Key components and services include:
- ES-IP BASE SYSTEM and associated digital hubs, fiber switches, and monitors (e.g., UH UHD 4K 32-inch Monitors).
- ES-IP AUDIO OPTION, touch panels, and various connection kits (e.g., HD-SDI, HD-DVI, 4K-DVI/HDMI).
- ES-IP PROJECT MGMT, DESIGN DOCUMENTS, HIGH LEVEL DRAWINGS, INSTALL CS, and CS DE-INSTALLATION for small rooms.
- Vaultstream Server Identification Keys and upgrades.
- The system must support 4K video routing, capture, recording, live streaming, multiple display management, and integration with the VA’s EHR and PACS.
- Hardware must meet specific technology specifications, including Windows 10+ or Server 2022+ compatibility, patient privacy features, and a single graphical user interface per operating room.
- Installation services, including final assembly and connection to power sources.
- A one-year warranty upon acceptance, including manufacturer-recommended software upgrades.
Contract & Timeline
- Contract Type: Firm Fixed-Price (Sole Source)
- Period of Performance: June 15, 2026, to June 15, 2027
- NAICS Code: 339112 Surgical and Medical Instrument Manufacturing (Small Business Size Standard: 1,000 employees)
- FSC/PSC: 6525: Imaging Equipment and Supplies: Medical, Dental, Veterinary
- Place of Performance: GI Endoscopy Bldg. 645, Sacramento VA Medical Center, Mather, CA 95655
- Published Date: May 28, 2026
- Response Due: June 11, 2026, at 3:30 PM PDT
Evaluation
This is a notice of intent to sole source. Any responsible source capable of performing this requirement may submit a quote and documentation to support their capabilities. The agency will consider responses. If no responses are received, the Government will proceed with the sole source procurement. The solicitation's evaluation factor is Price Only.
Additional Notes
If not the Original Equipment Manufacturer (OEM), respondents must submit an authorized distributor letter signed by the OEM. Small businesses not OEM must indicate how they will comply with limitations on subcontracting and/or the non-manufacturer rule. Responses should be submitted electronically to Alex Hernandez at Alex.Hernandez@va.gov.