6525--Olympus Gastrointestinal Suite Video Routing System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Northern California VA Health Care System, is soliciting for an Olympus Gastrointestinal Suite Video Routing System. This is a Sole Source action to Olympus America Inc. for the procurement and installation of a new video routing and integration system at the Mather VA Medical Center. The system will replace an outdated, unsupported system and enhance cybersecurity and standardization. Offers are due June 11, 2026, at 3:30 PM PDT.
Purpose & Scope
This solicitation aims to acquire and install a comprehensive video routing and integration system for the Gastrointestinal (GI) suites at the Mather VA Medical Center. The current system is obsolete, runs on an unsupported operating system, and presents cybersecurity vulnerabilities. The new system must be compatible with existing VA infrastructure, standardize procedure room integrations, and support advanced functionalities for GI procedures.
Key Requirements & Deliverables
The contractor will be responsible for providing, delivering, configuring, and installing the complete video routing and integration system. Key technical requirements include:
- Video Capabilities: Support for 4K video routing, capture, recording, live streaming, and multiple display management.
- Integration: Seamless integration with the VA’s Electronic Health Record (EHR) and DICOM integration with EHR and PACS.
- System Specifications: Must operate on Windows 10 or higher (client) and Windows Server 2022 or later (server), integrate with Vault stream data center, ensure patient privacy, and be vendor-neutral.
- Hardware: Minimum 32" touchscreen control station, KVM control, split view functionality, and specific data port/speaker/docking station configurations.
- Installation: Full installation services, including final assembly, interconnection, and power connection.
- Warranty: One-year warranty upon acceptance, including manufacturer-recommended software upgrades.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Base period from June 15, 2026, to June 15, 2027.
- Delivery/Installation Location: GI Endoscopy Bldg. 645, Sacramento VA Medical Center, Mather, CA 95655.
- Installation Window: Full deployment required within one year.
Submission & Evaluation
- Submission Method: Offers must be submitted electronically via email to Alex.Hernandez@va.gov.
- Format: Submissions should be in PDF or Microsoft Excel format.
- Required Documents: Completion of the Price/Cost Schedule (Section B) is mandatory.
- Evaluation Factor: Award will be based on Price Only.
- Questions: Questions must be submitted no later than 72 hours before the offer due date.
- Offer Due Date: June 11, 2026, at 3:30 PM PDT.
Eligibility
This requirement is being solicited as a Sole Source action to Olympus America Inc.
Contact Information
- Primary Contact: Alex Hernandez, Contract Specialist
- Email: alex.hernandez@va.gov