6530--Brand Name or Equal Baxter/Hill-Rom Progressa + ICU Bed System

Amendment / Modification

This document is an amendment to the previous combined solicitation 36C25626Q0546.

• The specific details of the amendment are contained within the attached document: 36C25626Q0546 0002.

Bidders should refer to the attached amendment document for any changes to requirements, deadlines, or other solicitation details.

Amendment / Modification

This amendment incorporates Federal Acquisition Regulation (FAR) Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)," into the solicitation.

• FAR Clause 52.222-90 is added.

• No changes to proposal deadlines or submission requirements are indicated by this amendment.

• Definitions: Clarifies terms such as "Program participation" and "Racially discriminatory diversity, equity, and inclusion (DEI) activities."

• Contractor Agreement: Requires contractors to:

  • Not engage in racially discriminatory DEI activities.
  • Furnish information and reports, and provide access to records, as required by the Contracting Officer for compliance.
  • Acknowledge that noncompliance may result in contract cancellation, termination, suspension, or ineligibility for future Government contracts.
  • Report any subcontractor's known or reasonably knowable conduct violating the clause to the Contracting Officer and take remedial actions.
  • Inform the Contracting Officer if a subcontractor sues the Contractor, putting the validity of the clause at issue.
  • Recognize that compliance is material to Government payment decisions.

• Flow-down Requirement: Contractors must include the substance of this clause in subcontracts at any tier, except for those where delivery or performance is outside the United States.

Amendment / Modification

This amendment modifies solicitation 36C25626Q0546 by:

• Extending the Hour & Date for Receipt of Offers to May 18, 2026, at 8:00 AM CDT.

• Providing responses to vendor questions.

• Clarifying requirements for the Baxter/Hill-Rom Progressa ICU Bed System.

• Closing Date: Extended from May 11, 2026, to May 18, 2026.

• Product Specifications: All 10 units require a 36" frame width.

• Delivery Timing: Expected within 6-8 weeks after receipt of order.

• Delivery Location: Must be to 2200 Fort Roots Drive, Building 182, North Little Rock, AR 72114, unless the vendor is bringing and installing the equipment.

• Warranty: Only the specified 1-year warranty is required; extended warranties, mattress assessments, and cover replacements are not included.

• Training: Required only for "or equal" products, not for brand name products.

• Security Note: Wi-Fi modules are no longer a requirement for the beds.

• Clinical Evaluation: A clinical evaluation and wound care recommendations will be considered but are not guaranteed. A clinical trial is not of interest.

• The deadline for offer submission has been extended to May 18, 2026, at 8:00 AM CDT.

• Bidders should review the updated requirements and clarifications, particularly regarding bed width, delivery, warranty, training, and security features, when preparing their offers.

Amendment / Modification

This document is an amendment to the previous combined solicitation (36C25626Q0546).

• The specific details of the amendment are contained within the attached document: 36C25626Q0546 0001.

• Bidders should refer to the attached amendment document for any changes to requirements, deadlines, or other solicitation details.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial products and services, specifically seeking Brand Name or Equal (BNOE) Baxter/Hill-Rom Progressa+ ICU Bed Systems. The Central Arkansas Veterans Healthcare System requires 10 units to replace non-functional beds and improve patient care, mobility, and pressure ulcer reduction. This is an unrestricted procurement with an anticipated firm-fixed-price supply order award.

• Quantity: 10 ICU Bed Systems.

• Brand Name or Equal: Baxter Progressa+ ICU Bed System (PN P7501A000032) or an equivalent meeting all salient characteristics.

• Salient Characteristics (36" and 40" Frame Width): Must include in-bed scale, foot of bed egress (Chair Egress), chest physiotherapy, 5th wheel electric drive, permanent IV pole, compatibility with current patient helpers, integrated oxygen holder, hands-free emergency CPR and Trendelenburg, 500lb weight capacity, Continuous lateral rotation therapy and/or Percussion & Vibration, Nurse call, Universal TV & Lighting, Intellidrive with 6" casters, Wi-Fi Module, and X-Ray Sleeve.

• Additional Features (Progressa+ Bed Frame): Flex-A-Foot Retractable Foot Control, SlideGuard™ Frame Technology, 30/45 Degree Head of Bed Alarm, Night Light, Point of Care Siderail Controls, Obstacle Detect System, Drainage Bag Holders, Four IV Sockets, Patient Controls Backlighting, Push Handles, Bed Controls, Line Manager, PPM 3 Level Advanced Bed Exit, Foot Controls Module, Point of Care Touch Screen on Both Sides, 6" Casters, Radiolucent Deck, Stay-In-Place Patient Migration, Includes Cont. Low Pressure, English Language Labels, Voltage: 120, Power Plug: NEMA5-15P (US), Accessory Outlet, Caregiver Pendant.

• Optional Features to be quoted: 40” Wide Surface Option, Proning Accessory.

• Delivery: FOB Destination, no later than 90 days after receipt of order (ARO). Delivery to CAVHS, 2200 Fort Roots Drive, Building 182 (Warehouse), North Little Rock, AR 72114.

• Training: Vendor to provide training.

• Manuals: Two (2) copies of Operator’s and Service Manuals.

• Warranty: Full one year parts & labor.

• Contract Type: Firm-Fixed-Price Supply Order.

• Place of Performance/Delivery: Central Arkansas Veterans Healthcare System, North Little Rock, AR.

• Response Date: May 11, 2026, 1:00 PM Central Time, Chicago, USA.

• Submission Method: Email to arlene.blade@va.gov with subject line "RFQ 36C25626Q0546 – IBNOE ICU HOSPITAL BEDS".

• Required Documentation: Completed Trade Agreements Certificate, authorized distributor letter (if not manufacturer), documentation demonstrating product meets/exceeds salient characteristics, quote including delivery date, and warranty information.

• Evaluation Factors: Manufacturer authorized provider letter (if not manufacturer), Technical characteristics (especially required features), and Price. Adherence to technical characteristics and meeting the special standard are equally important as price.

• Questions Deadline: In writing via email no later than May 1, 2026, 8:00 AM CST.

• Set-Aside: Unrestricted.

• NAICS Code: 339113 (Medical Equipment and Supplies Manufacturing), Size Standard: 800 employees.

• Trade Agreements: Subject to WTO GPA and Free Trade Agreements.

• Responsibility Standard: Offeror must be a manufacturer-authorized provider (unless the offeror is the manufacturer). A letter from the manufacturer is required.

• New OEM Items: No used, refurbished, remanufactured, or gray market items. No counterfeit items.

• Solicitation number: 36C25626Q0546.

• Point of Contact: Arlene A. Blade, arlene.blade@va.gov, (318) 466-4281.

• The item is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.