6530--OR Boom and Light VA-26-00042643

Amendment / Modification

This amendment extends the closing date for Solicitation 36C24126Q0261 to April 1st, 2026. It also adds detailed system specifications for Surgical Booms.

• Closing Date: Extended to April 1st, 2026.
• System Specifications: New detailed requirements for Surgical Booms have been added.

The proposal response date has been extended to April 1st, 2026. Bidders must now ensure their proposed solutions meet the newly added detailed system specifications for Surgical Booms.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, prepared in accordance with FAR subpart 12.201-1. The Department of Veterans Affairs, Network Contracting Office 1, is seeking to procure Skytron Boom Freedom brand-name or equal equipment for the Togus VAMC. This announcement constitutes the only solicitation, and quotes are requested instead of a formal solicitation document.

The solicitation requests quotations for specific Skytron Boom Freedom components, including various mount assemblies, arms, lighting fixtures, and accessories. Key items include:

• F110 SERIES MOUNT WITH 1 LD ARM

• Mounting plate pre-install kits

• Ceiling covers

• Stackmodules

• Aurora lamp spindles

• Boom Mounting Hardware Kits

• Various horizontal and vertical arms (LD and HD)

• Monitor brackets

• Aurora LED lights

• Intensity controls and back boxes

• Installation services for ceiling mounted boom systems and surgical/procedure lighting systems.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 1, Bedford MA.

• Place of Performance: Togus VAMC, Augusta ME.

• Contract Period: Base period from 03-31-2026 to 09-30-2026.

• Delivery: No later than 30 days after receipt of order (ARO).

• Solicitation Number: 36C24126Q0261

• Response Date/Time: March 25, 2026, 4:30 PM Eastern Time, New York, USA.

• Submission: Quotes should be submitted via email to manases.cabrera@va.gov.

• Evaluation Factors: Award will be based on a comparative evaluation of quotes considering Technical or Quality, Past Performance, Veterans Involvement, and Price. The award will be made to the response most advantageous to the Government.

• Quote Requirements: Quotes must include solicitation number, receipt time, quoter's name/address/phone, technical description, warranty terms, price, discount terms, remit-to address, acknowledgment of amendments, and a statement of agreement with terms and conditions.

• This solicitation is unrestricted.

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing)

• PSC Code: 6530 (Hospital Furniture, Equipment, Utensils, and Supplies)

• Evaluation credit will be given for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB) as prime contractors or subcontractors.

• The solicitation is issued as an RFQ and incorporates provisions and clauses effective through Federal Acquisition Circular 2026-01.

• Offerors must hold prices firm for 30 calendar days from the receipt date.

• All quotes must include a statement regarding acceptance of terms and conditions or list exceptions.

Sources Sought Notice / Market Research

This is a Sources Sought Notice for market research purposes only. The Department of Veterans Affairs, Network Contracting Office 1, is seeking information on industry capabilities to provide "Skytron Freedom Booms and Lights brand name or equal" products. This notice is not a solicitation for proposals, and no contract will be awarded from this announcement. It is intended to gather information for preliminary planning.

The requirement involves upgrading Operating Room (OR) and OR2 Booms and Lights with Skytron Freedom Booms and Lights or an equivalent. The scope includes labor, supervision, materials, equipment, and installation.

Togus VAMC, 1 VA Center, Augusta, ME 04330-6796.

Delivery and work shall occur between 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding Federal Holidays.

Interested firms must be registered in SAM. Responses should include:

• Company name, address, point of contact, phone number, and SAM UEI.

• Documentation of performance capability, current point of contact, and phone number.

• Socio-economic status (large business, SDVOSB, VOSB, small business, Woman Owned, etc.).

• Place of manufacture.

• Any other pertinent company documentation.

• SD/VOSB firms must provide proof of registration in SBA Vet Cert.

• All submissions are acceptable via email to manases.cabrera@va.gov.

• No costs will be paid for responses.

• Respondents will not be notified of the results.

• Response Date/Time/Zone: 02-26-2026 7 AM Eastern Time, New York, USA.

• This is strictly market research to gauge industry interest and capability.

• Firms failing to meet all requirements may not be considered for acquisition decisions.

Form / Attachment / Pricing Sheet

This document details the "BOOMS - FREEDOM: LIGHT & MONITOR ARM" and "LIGHTS: DUAL AUA55 LIGHTS" and "LIGHTS: AUA555 LIGHTS" product lines, including specific items, descriptions, and quantities. It also includes "PRICING DETAIL" for "INSTALLATION / MOBILIZATION" services related to these systems.

• BOOMS - FREEDOM: Lists various boom arm components, mounting hardware, monitor brackets, and lighting fixtures (e.g., F110 SERIES, 4CC-ML-00, 4FSB-1, AUA5B).
• LIGHTS: DUAL AUA55 LIGHTS: Details dual fixture configurations with Aurora Four LED lights, associated controls, and back boxes.
• LIGHTS: AUA555 LIGHTS: Details triple fixture configurations with Aurora Four LED lights, associated controls, and back boxes.
• INSTALLATION / MOBILIZATION: Outlines services for installing ceiling-mounted boom systems and lighting systems, including project management and mobilization of service teams. Specific exclusions are noted, such as electrical wiring and structure installation.

This document provides a detailed breakdown of equipment and associated installation services. Bidders can use this information to understand the components of the "BOOMS - FREEDOM" and "LIGHTS" systems, their configurations, and the scope of installation services required. This is crucial for preparing accurate proposals, understanding the technical specifications of the offered equipment, and estimating costs for both hardware and installation.