D--6552-HH AV CABLING & INFRASTRUCTURE

Amendment / Modification

This amendment modifies solicitation 140R6026Q0030.

• Item 00010 has been modified.
• The description for Item 00010 has been updated to "IT AND TELECOM - NETWORK: TELECOM ACCESS SERVICES".
• The Period of Performance for Item 00010 has been updated to 04/24/2026 to 12/23/2026.

This amendment extends the effective date to 04/03/2026. It also extends the hour and date specified for receipt of offers. Offerors must acknowledge receipt of this amendment.

Amendment / Modification

This document is Amendment 0002 to Solicitation 140R6026Q0030.

• Item 00010 has been modified.

• The "Period of Performance" for Item 00010 has been updated to 04/24/2026 to 12/23/2026.

• The "Effective Date" of this amendment is 04/03/2026.

• The "Date" for the solicitation number 140R6026Q0030 is 02/27/2026.

Amendment / Modification

This amendment modifies solicitation 140R6026Q0030, originally dated 02/27/2026. The effective date of this amendment is 03/30/2026.

Specifically, Item 00010 is changed to reflect the following:

• Product/Service Description: Updated to "IT AND TELECOM NETWORK: TELECOM ACCESS SERVICES"

• Period of Performance: Changed to 04/24/2026 to 12/23/2026

• Item 00010 (Supplies/Services)

• The solicitation's hour and date for receipt of offers is extended. Offerors must acknowledge receipt of this amendment.

• If an offer has already been submitted, changes can be made via letter or electronic communication referencing the solicitation and amendment number, provided it is received before the new opening hour and date.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding the solicitation for cabling services.

• Conduit Assumptions: Vendors should assume conduits will need to be fished, not that pull strings are present. Updated PWS sections clarify this.
• Cable Types & Standards: Corning or equivalent fiber is acceptable. Compliance with ANSI/TIA-568, NEC/NFPA 70, and BICSI standards is required. All fiber connectors must be LC type, and service loops should not exceed three feet.
• Cable Installation: Cables below ceilings must be in conduit or wiremold. Above ceilings in non-exposed areas, interduct or cable hooks can be used. Existing J-hooks are not permitted.
• Drawings & Locations: Updated drawings in the solicitation clarify drop locations, quantities, IDF/MDF locations, and WAP locations. Some drawings are provided in CAD format where available.
• Equipment & Materials: Contractors are responsible for determining quantities of Category 6, HDMI, USB, speaker wiring, patch panels, rack connectivity components, cable management hardware, and PDUs based on design. Durable, machine-printed labels are required for all cables.
• Government-Provided Items: The Government will provide necessary switches at IDF locations (Cisco C9300-48U and C9300LM-48U) and Rack Mount 2200VA UPS typical for IDFs. Grounding of IDFs will also be handled by the Government.
• Fiber Requirements: Armored fiber optic cabling is required anywhere an existing protected pathway does not exist.
• AV Infrastructure: The only mandated brand for AV infrastructure is Crestron processors and touch panels for monitoring via Crestron Fusion.
• Storage: Vendors are responsible for their own tool and equipment storage; the Government does not provide laydown or storage areas.
• UPS Requirements: Devices powered by the MDF UPS are expected to operate for 2 hours in a power loss event.

The solicitation submission deadline has been extended by 14 days to accommodate these RFI answers.

Form / Attachment / Pricing Sheet

This document is a map indicating a designated "Storage Area" relevant to the opportunity. It shows an area available for laydown, container, or mobile office use as required.

• Visual representation of the storage area.
• Text annotation specifying the intended use: laydown area, container, or mobile office.

This attachment provides visual context for potential staging or operational space that may be utilized by a contractor. Bidders should note the location and availability of this area for planning purposes related to equipment, materials, or temporary office needs.

Amendment / Modification

This amendment (0001) to Solicitation 140R6026Q0030 modifies the solicitation as follows:

• Item 00010 Description: The description for Item 00010 has been updated to "6552-HH AV Cabling & Infrastructure".

• Product/Service Code: The Product/Service Code is now "DG11".

• Product/Service Description: The description is updated to "IT AND TELECOM - NETWORK: TELECOM ACCESS SERVICES".

• Period of Performance: The period of performance has been extended to "04/24/2026 to 12/23/2026".

• Solicitation Number: 140R6026Q0030

• Item 00010 details (Description, PSC, Product/Service Description, Period of Performance)

This amendment extends the period of performance. Offerors should review the updated item description and period of performance. The original solicitation was dated 02/27/2026, and this amendment is effective 03/27/2026.

Other / Unclassified

This document is a roster of attendees for a pre-bid site visit related to Solicitation 140R6026Q0030, "Hungry Horse Excitation System Upgrade." The visit took place on March 10, 2026, at 10:00 MDT.

The roster lists attendees by name, company, phone number, and email address. Companies represented include Miami Tribal Systems Integrators, Colossal, LLC, Elements 5, LLC, Hirt Electric, Alltech Electric, and W. FORK.

This document is relevant to potential bidders as it indicates which companies and individuals participated in the pre-bid site visit. This information can be useful for understanding the competitive landscape and identifying potential partners or competitors. It also confirms attendance at a key event for the "Hungry Horse Excitation System Upgrade" opportunity.

Solicitation / RFP / RFQ

This is a Request for Quotes (RFQ) for commercial services for audio visual (AV) cabling and infrastructure services at the Hungry Horse Field Office (HHFO) in Hungry Horse, Montana. The project aims to replace, upgrade, and integrate analog devices at the HHFO. The contract will be firm-fixed-price and cover supplies and services ancillary to the supplies as identified in the Statement of Work.

• Replace/upgrade/integrate analog AV devices at HHFO.

• Modernize two conference rooms to be internet meeting capable (MS Teams compatible).

• Test, coordinate, and train personnel on the new AV system.

• Install necessary equipment, including LCD displays, digital media receivers, cameras, microphones, amplifiers, speakers, touch panels, occupancy sensors, digital clocks, control systems, networking components, presentation devices, thin client PCs, and audio DSPs.

• Upgrade cabling infrastructure, including Main Distribution Frame (MDF) and Intermediate Distribution Frame (IDF) cabinets, and install new fiber backbone and copper cables.

• Develop and implement a testing and commissioning plan, including fiber optic testing (OTDR) and functional tests.

• Develop and submit a comprehensive, job-specific safety and health program.

• Provide training to up to 10 Reclamation personnel on operation and maintenance of the new AV system.

• Contract Type: Firm Fixed Price

• Period of Performance: 244 days from Contract Award for all tasks.

• Estimated Value: Not explicitly stated, but it is a total small business set-aside.

• Questions Due: March 11, 2026, 11:59 PM EDT.

• Quotes Due: March 26, 2026, 5:00 PM EDT.

• Submission Method: Email to mfrost@usbr.gov.

• Evaluation Factors: Work Plan & Schedule, Past Performance, and Price. Work Plan & Schedule is weighted most heavily, followed by Past Performance, then Price.

• Award is anticipated without discussions, but the Government reserves the right to conduct them.

• This is a Total Small Business Set-Aside.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Small Business Size Standard: 1,000 employees.

• Offerors must be registered in SAM.gov.

• A site visit is scheduled for March 10, 2026, at 10:00 a.m. MDT. RSVP required by February 27, 2026.

• Applicable clauses and provisions are incorporated by reference, including FAR clauses and Department of the Interior Acquisition Regulation clauses.

Questions & Answers / Clarifications

This document provides responses to pre-solicitation questions regarding the 6552 HH AV Cabling and Infrastructure opportunity.

• Teams Requirement: The government requires both a native MS Teams Room Appliance and the ability for users to bring their own device (BYOD) for Teams.
• Native Teams Device Standard: No specific model is required, but devices must be Trade Agreements Act (TAA) compliant. HP/Poly X70 are common examples.
• Crestron Scope: While some information is available, the contractor may need to design UI/logic from scratch. Reclamation currently uses Crestron DM Model (HD-MD6x2-4K-E) and NVX Model (DM-NVX-35x). AirMedia will not be utilized due to security vulnerabilities.
• Fiber Spec: The revised Performance Work Statement clarifies manufacturer/spec requirements for interior vs. exterior fiber terminations and LIU boxes.
• Fiber Strand Counts: Strand counts must meet minimum requirements outlined in the Performance Work Statement, which vary by end-to-end cable run. Installing more strands than the minimum may be more cost-effective.
• Network Integration: Reclamation is responsible for VLAN/IP schemes and switch ports for AV endpoints and WAPs. The contractor will physically install WAPs and connect them to network cables.
• GFE for WAP Installs: Government provides CW9166i APs and mounting materials. Locations are specified in drawings, with heights varying from approximately 8 to 30 feet.
• Analog Devices: Reclamation is responsible for analog devices and their service. Connectivity for these will be the Government's responsibility if cabling is not modified.
• Submittals: Reclamation requires design specifications, hardware inventories, and connectivity documentation prior to installation, as detailed in the updated Performance Work Statement.
• Analog to Digital Conversion (Task 1-6): Task 3 covers analog to digital conversion. Reclamation (or OCIO) will provide VoIP system installation services and obtain necessary telephone/network hardware. The contractor will provide cabling infrastructure and AV equipment to interface with the Cisco Call Manager system.

Several questions led to clarifications or revisions of the Performance Work Statement, particularly regarding fiber specifications, submittals, and the scope of analog-to-digital conversion for VoIP systems. Bidders should refer to the updated PWS for definitive requirements.

Solicitation / RFP / RFQ

This document is a solicitation for "6552-HH AV Cabling & Infrastructure" services, specifically IT and Telecom Network: Telecom Access Services. The Bureau of Reclamation is procuring these services.

• The primary deliverable is "6552-HH AV Cabling & Infrastructure" services.

• Specific Product/Service Description: IT AND TELECOM NETWORK: TELECOM ACCESS SERVICES.

• The period of performance is from 04/24/2026 to 12/23/2026.

• The solicitation issue date is 02/27/2026.

• The offer due date is 03/30/2026 at 1700 ED local time.

• The North American Industry Classification Standard (NAICS) code is 238210 with a size standard of $19.

• This is a Request for Quote (RFQ).

• Bidders are instructed to complete blocks 12, 17, 23, and 30.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and FAR 52.212-3 and 52.212-5 are attached.

• This acquisition is set aside for Small Business.

• Delivery is FOB Destination to the Hungry Horse Field Office in Montana.

• The contract number is not yet assigned, but the solicitation number is 140R6026Q0030.