Agricultural Cleaning Services at Subic Bay, Philippines

Questions & Answers / Clarifications

This document provides answers to questions submitted by potential vendors regarding the solicitation for agricultural cleaning and pressure washing services for 3d MLR vehicles and equipment at the SBIA Southwest Apron.

• Performance Location: The US Government intends to lease a portion of the SBIA Southwest Apron for staging and wash rack utilization.
• Government-Furnished Property/Services: The government will NOT provide any existing infrastructure support (e.g., wash rack facilities, water, drainage, electricity, lighting) or services. The contractor is responsible for providing all necessary utilities, personnel, equipment, and facilities.
• Pricing: Offerors should submit a firm fixed price for CLIN 0001 only. The "PRICES" worksheet is not required for pricing.
• Equipment Movement: The contractor is NOT responsible for moving equipment between the dirty yard, wash rack, and clean yard. This section (PWS Para. 4.1.2) will be removed via amendment.
• Wash Rack Systems: Mobile or containerized temporary wash rack systems are acceptable, provided they facilitate the cleaning of all listed equipment.
• Site Access & Coordination: Contractors must coordinate with SBMA and the SBIA airport authority for access, security, and permitting. The government will not facilitate site visits.
• Site Availability: The SBIA SW Apron is intended to be available for staging starting no later than 15 June.

Clarifications address contractor responsibilities for utilities, facilities, and equipment movement, potentially impacting cost estimations. The removal of PWS Para. 4.1.2 via amendment will alter the scope of work related to equipment movement. Vendors are advised to coordinate directly with the SBIA airport authority for site-specific access and operational details.

Amendment / Modification

This amendment modifies the solicitation M0031826QG013, dated 16 May 2026.

Key changes include:

• Removal of PWS Paragraph 4.1.2 from the requirements.

• Administrative update to Attachment 02 - Equipment Density List.

• PWS Paragraph 4.1.2 (removed).

• Attachment 02 - Equipment Density List (administratively updated).

• The offer due date remains unchanged.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide agricultural cleaning and pressure washing services for U.S. military equipment belonging to the 3d Marine Littoral Regiment (MLR) to meet U.S. Department of Agriculture (USDA) and customs standards for redeployment from the Republic of the Philippines. The goal is to ensure equipment is free of soil, pests, and contaminants.

• Provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision for cleaning.

• Clean approximately 571 pieces of equipment, including Joint Light Tactical Vehicles (JLTVs), Medium Tactical Vehicle Replacements (MTVRs), High Mobility Multipurpose Wheeled Vehicles (HMMWVs), Utility Task Vehicles (UTVs), generators, trailers, ISO/QUADCON/TRICON/SIXCON containers, forklifts, and loaders.

• Maintain a vehicle wash rack with "dirty" and "clean" staging areas.

• Ensure the wash rack can clean at least twenty (20) vehicles simultaneously, with adequate water supply and drainage.

• Provide vehicle ramps or under-vehicle pits for thorough undercarriage cleaning.

• Manage and dispose of all petroleum-based products and hazardous materials in accordance with applicable environmental laws.

• Wash racks must be 98% operational during scheduled hours, with downtime not exceeding 1 hour for repairs.

• All equipment must pass USDA/Customs inspection on the first attempt after cleaning.

• Zero safety incidents; all personnel must use appropriate Personal Protective Equipment (PPE).

• Zero unauthorized access to the "clean" yard and zero OPSEC violations.

• Daily wash reports must be submitted accurately and on time.

• Period: June 15, 2026, to July 15, 2026.

• Place: Subic Bay International Airport, Southwest Apron (SWA).

• Contractor must designate primary and alternate Points of Contact (POCs) fluent in English, available 24/7 for emergencies.

• A Project Manager fluent in English is required.

• Provide necessary PPE for all personnel.

• Provide an updated personnel roster to the Contracting Officer's Representative (COR) three business days prior to performance start.

• Contractor is responsible for all utilities; no Government-Furnished Property (GFP) or Equipment (GFE) will be provided.

• Comply with all security policies and procedures at Subic Bay International Airport.

• Safeguard all Government equipment in staging yards.

• Do not disclose operational details or schedules to unauthorized personnel.

• Ensure all employees are legally authorized to work in the Republic of the Philippines.

Form / Attachment / Pricing Sheet

This document, "EA02 - Equipment List.xlsx", provides a detailed inventory of equipment, specifically focusing on the "WASHRACK UDL" sheet. It serves as an attachment to a SAM.gov opportunity record, likely to inform potential bidders about the types and quantities of equipment associated with the requirement.

The list includes various equipment types such as:

• Containers: 20' ISO BOH (CL IX BLOCK) LLB, 20' ISO BOH (LOGTU), 20' ISO BOH (MCCS)
• Vehicles: HMMWV (CEG), HMMWV (MRQ-13), HMMWV (SMART-T), JLTV (various configurations), MTVR (various configurations), ULTV
• Generators: MEP-1040, MEP-1050, MEP-1060, MEP-1070
• Trailers: M1095 RST, M1102, M1289, M149, M353, MELPS, MK593
• Other Equipment: Wash racks, ECUs (Electronic Control Units), C-Wire Pallets, EET Trailers, HMEE, JMIC, SIXCON (Fuel/Water), TRICON, WOODEN CRATES, etc.

Each entry typically includes a Unit Identification Code (UIC), Serial Number, Description, Origin, Model Number, and physical specifications like Weight (lbs), Area (sqft), Length (in), Width (in), and Height (in). Some entries also indicate if they are 'Bonded'.

This equipment list is crucial for bidders to understand the scale and nature of the assets involved in the opportunity. It can inform decisions regarding logistics, maintenance, storage, and overall resource requirements. Bidders should review this list to assess their capability to manage, operate, or maintain these types of equipment as part of their proposed solution.

Performance Work Statement (PWS)

This PWS outlines requirements for non-personnel services to provide agricultural cleaning of U.S. military equipment for the 3d Marine Littoral Regiment's (MLR) redeployment from the Republic of the Philippines. The services are critical for meeting U.S. Department of Agriculture (USDA) and customs standards to prevent the introduction of foreign soil, pests, and biological contaminants.

• Provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision for agricultural cleaning and pressure washing services for 3d MLR vehicles and equipment.

• Ensure all equipment is 100% free of soil, sand, plant matter, insects, animal debris, oils, and gum before embarkation, meeting USDA and customs inspection criteria.

• Period: 15 June 2026 to 15 July 2026

• Place: Subic Bay International Airport, Southwest Apron (SWA)

• Estimated 571 pieces of equipment, including Joint Light Tactical Vehicles (JLTVs), Medium Tactical Vehicle Replacements (MTVRs), High Mobility Multipurpose Wheeled Vehicles (HMMWVs), Utility Task Vehicles (UTVs), generators, trailers, container types (ISO, QUADCON, TRICON, SIXCON), and engineering equipment (forklifts, loaders).

• A detailed Equipment Density List (EDL) is provided as Attachment 02, with specific items prioritized.

• Maintain a vehicle wash rack with adjacent "dirty" and "clean" staging areas.

• Provide line-haul service between dirty and clean yards.

• Wash rack must accommodate at least twenty (20) vehicles simultaneously.

• Facility must include at least twenty (20) external pressure washing systems with adequate water and drainage.

• Water pressure must be maintained within limits specified by the Contracting Officer's Representative (COR).

• Provide vehicle ramps or an under-vehicle pit for thorough undercarriage cleaning.

• Manage and dispose of all petroleum-based products and hazardous materials in accordance with applicable U.S. and Republic of the Philippines environmental laws and regulations.

• Designate primary and alternate Points of Contact (POC) fluent in English, available 24/7.

• Project Manager must be proficient in English.

• Provide necessary Personal Protective Equipment (PPE) to all personnel.

• Provide an updated personnel roster to the COR.

• Any employee deemed prejudicial to U.S. interests must be removed at the contractor's expense.

• None will be provided. The contractor is responsible for all necessary utilities.

• Performance will be evaluated per the Quality Assurance Surveillance Plan (QASP).

• COR will monitor performance and conduct inspections.

• Contractor must provide daily wash reports for COR countersignature.

• Government reserves the right to inspect services.

• Deficiencies require immediate rework at no cost to the Government.

• Contractor is responsible for obtaining installation access for employees.

• Personnel must comply with SBIA security policies.

• Safeguard Government equipment in staging yards.

• Control access to the "clean/sterile" yard.

• Do not disclose operational details (OPSEC).

• Ensure all employees are legally authorized to work in the Philippines and provide a personnel roster.

• Wash Rack Availability: 98% operational during scheduled hours; downtime not to exceed 1 hour.

• Cleaning Performance: All equipment must pass USDA/Customs inspection on the first attempt.

• Safety Compliance: Zero safety incidents; all personnel use appropriate PPE.

• Security & OPSEC: Zero unauthorized access to clean yard; zero OPSEC violations.

• Reporting: All reports submitted accurately and on time.

• Primary & Emergency POC List: Within 5 workdays of contract award.

• Personnel Roster: 3 workdays prior to start of performance.

• Quality Control Plan (QCP): Draft with quote; final 3 days after award.

• Daily Vehicle Cleaning Schedule: Daily by 12:00 PHT for the following day.

• Daily Wash Report: Daily, must be countersigned by COR for acceptance.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing an equipment list and pricing information for various CLINs across different zones. It details specific equipment, their descriptions, and associated costs for transportation (trip costs) and daily rates, broken down by geographical zones.

• Equipment List (Sheet 1): Provides a detailed inventory of equipment, including UIC, Serial Number, Description, Model Number, Weight, Dimensions, and Origin. This sheet lists a wide array of items such as ISO containers, forklifts, generators, trucks (JLTV, MTVR, HMMWV), trailers, and more.
• Pricing Sheet (Sheet 2): Outlines Contract Line Item Numbers (CLINs) for different zones (1 through 6). For each CLIN, it specifies the requirement (e.g., 40 Foot Tractor Trailer, Box Trucks, Fork Lifts), and provides 'Trip $' and 'Daily $' costs associated with each zone. It also lists specific locations within each zone and includes demobilization/mobilization costs.

This document is crucial for bidders as it provides the detailed pricing structure and the types of equipment that may be required for the opportunity. Bidders can use this information to understand the cost basis for different services across various geographical zones and to prepare their own pricing proposals. The equipment list also gives insight into the scale and nature of the assets involved.

Solicitation / RFP / RFQ

This solicitation (RFQ M0031826QG013) is for agricultural washdown services for the 3d Marine Littoral Regiment's redeployment from the Republic of the Philippines. The services are non-personnel and involve the agricultural cleaning of U.S. military equipment.

• Performance of agricultural washdown services as detailed in Attachment 01 - Performance Work Statement (PWS).

• The contractor must demonstrate experience in conducting agricultural cleanings and provide a project plan to ensure all equipment is cleaned by the end of the Period of Performance.

• Pricing Arrangement: Firm Fixed Price.

• Award will be a Firm-Fixed Priced purchase order, all or none.

• Period of Performance: June 15, 2026, to July 15, 2026.

• Quotes must be submitted electronically via email to dylan.globerman@usmc.mil by 4:00 p.m. PHILIPPINE STANDARD TIME (PHT) on May 25, 2026.

• Questions must be submitted in writing via email to Capt Dylan Globerman by 4:00 p.m. PHT on May 20, 2026.

• Evaluation will be based on Technical Capability, Price, and Past Performance. Technical and Past Performance are considered significantly more important than cost or price.

• Award will be made to the responsible quoter whose quote is most advantageous to the Government.

• This acquisition is UNRESTRICTED.

• NAICS Code: 561210 (Facilities Support Services).

• Registration with the System for Award Management (SAM) is required prior to award.

• Attachment 01: Performance Work Statement (PWS)

• Attachment 02: Equipment List