FY26_Maxwell AFB_Jones Auditorium Wireless Microphone Refresh

Form / Attachment / Pricing Sheet

This document is an index of drawings for the "Jones Auditorium AV System Upgrade" project (Project Number G07647) at Maxwell Air Force Base. It lists all drawing numbers, corresponding room numbers, and a brief page description for each.

• Drawing Numbers (e.g., TA-0-001, TA-6-001)
• Room Number (consistently "JONES AUDITORIUM")
• Page Description (e.g., INDEX, VIDEO FUNCTIONAL-INPUTS, RACK ELEVATION/POWER DIAGRAM)
• Sheet Discipline and Numbering System explanation
• Wire Number Legend

This index provides a comprehensive overview of the technical drawings associated with the AV system upgrade. Bidders can use this to quickly locate specific technical details, schematics, and layout information relevant to their proposal and execution of the project.

Amendment / Modification

This amendment (0001) to solicitation FA330026Q0007, originally dated April 1, 2026, makes the following changes:

• Performance Work Statement (PWS): The PWS has been amended, with changes highlighted within the document.

• New Attachments Added:

  • Attachment 3: G07647 Maxwell AFB AWC Jones Auditorium (AS-BUILT)
  • Attachment 4: Photos
  • Attachment 5: F2XHC36041A001 - Q&A
  • SOW - Air War College Jones Auditorium Wireless Microphone Refresh Amended

• Performance Work Statement (PWS)

• Solicitation Attachments (new attachments added)

• The amendment does not explicitly state if the offer receipt deadline has been extended or changed. Bidders should refer to the original solicitation and this amendment for the definitive deadline.

• The addition of new attachments and the amendment to the PWS may impact proposal preparation and content.

Statement of Work (SOW)

To provide a turnkey refresh of the existing wireless microphone system in Jones Auditorium at Air War College (AWC), Maxwell Air Force Base, Alabama, with a modern, digitally encrypted, Audio-over-IP-capable solution.

• Furnish and install a professional-grade wireless microphone system, including digital wireless receivers, bodypack transmitters, handheld transmitters, lavalier microphones, antennas, extension cables, docking chargers, rechargeable batteries, and Dante AVIO adapters.

• Integrate the new system with the existing audiovisual (AV) infrastructure.

• Provide all necessary labor, supervision, equipment, materials, licenses, testing, documentation, and training.

• Remove and dispose of existing equipment.

• Perform necessary electrical work and coordinate with base civil engineering.

• Ensure all cabling is installed professionally, labeled, and secured.

• Minimize disruption to academic operations.

• System must be fully integrated, professional-quality, and compatible with Dante Audio-over-IP (AoIP).

• Wireless technology must be digitally encrypted.

• Equipment must be new, unused, and professional/broadcast quality.

• Contractor shall provide a minimum ninety (90) day installation warranty and a one (1) year on-site service warranty with a one (1) business day response time.

• Location: Air War College, Jones Auditorium, Building 1401, Maxwell AFB, AL 36112.

• Deliveries: Monday–Friday, 0800–1600 (excluding federal holidays).

• All equipment and services must be Trade Agreements Act (TAA) compliant, with exceptions for Shure lavalier microphones, rechargeable batteries, and chargers (may be Non-TAA compliant).

• Compliance with DoW and USAF cybersecurity and accreditation requirements.

• Adherence to National Electrical Code (NEC) and base civil engineering requirements.

• Use of plenum-rated cabling.

• Contractor personnel require base access and must comply with installation access requirements, including REAL ID Act compliance for passes.

• On-site training for up to ten (10) AWC personnel is required.

• Provision of comprehensive documentation, including manuals, warranty, and accreditation support.

• Post-installation cleanup of all debris and materials.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Maxwell AFB Jones Auditorium Wireless Microphone Refresh (FA330026Q0007 / F2XHC36041A001).

• Scope of Installation: Refer to the amended SOW paragraphs 5 and 7 for details on installation scope.
• Removal of Existing Equipment: Refer to the amended SOW paragraph 5.2 and 7.0 for information on whether existing equipment needs to be removed.
• System Control Files: Control system files for the touch screen are available. This is not an AVOIP system, and no source code is available.
• Signal Flow Diagrams: No signal flow diagrams are available as this is not an AVOIP system.
• Existing System Details: Photos of the existing installation are provided in Attachment 4. Existing drawings are in Attachment 3.
• Existing Microphone System: The existing system is a Sony brand. A model number was not provided; refer to amended SOW Para 7.
• Existing Audio Processor/Console: The existing system uses a BIAMP Tesira. A model number was not provided; refer to amended SOW Para 7.
• Microphone Quantity: The current system includes four lavalier and four handheld microphones. The new hardware requirement is for eight (8) licenses to support new transmitters.
• System Operability: The existing wireless microphone system is currently inoperable.
• Accreditation Requirements: No special accreditation or security documentation is required beyond what is stated in the SOW (Para 3.0), such as TAA.
• Project Timeline: There will be no extension on the requirement due to the project timeline.
• Warranty: The warranty applies to items directly worked on or replaced during the installation of new equipment. Refer to amended SOW para 5.2 and 7.0.

This Q&A document clarifies scope, existing equipment details, and system specifications. Bidders should review the referenced SOW paragraphs and attachments for updated information. No changes to due dates or submission rules were indicated.

Solicitation / RFP / RFQ

This solicitation is for the FY26 F64AU FORM 9 AWC Jones Auditorium Wireless Microphone Refresh. The government is procuring wireless microphones and associated equipment, installation, and support services.

• Equipment: Wireless Microphones and associated equipment (IAW SOW para. 5.1).

• Installation: IAW SOW para. 5.2.

• Service/Support: 1 Year as required (IAW SOW para. 5.4 and 7.0).

• Product Service Code: 5965.

• Pricing Arrangement: Firm Fixed Price for all items.

• Delivery Date: Requested by 01 May 2026 for all line items.

• FOB Details: Contractor Destination.

• Offer Due Date: 03 April 2026, 12:00 PM.

• Evaluation factors: Technical and Price.

• The government will award to the responsible Offeror whose offer is most advantageous, considering price and other factors.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 334310 (Audio and Video Equipment Manufacturing).

• Size Standard: 750 employees.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering various aspects of contract performance, payment, and compliance.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Attachment 01 contains the Statement of Work (SOW) for the Wireless Microphone Refresh.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for a turnkey refresh of the existing wireless microphone system in Jones Auditorium at Air War College (AWC), Maxwell AFB, Alabama. The goal is to replace the current end-of-life system with a modern, digitally encrypted, Audio-over-IP-capable solution to support senior-level professional military education and high-visibility instructional and ceremonial use.

• Provide all labor, supervision, equipment, materials, licenses, integration, testing, documentation, training, and warranty support.

• Deliver a fully operational, professional-grade wireless microphone system integrated with existing AV infrastructure.

• Furnish specific components including:

  • Digital wireless receivers (rack-mounted, e.g., Shure ANX4)
  • Digital wireless bodypack transmitters (e.g., Shure ULXD1)
  • Cardioid lavalier microphones with accessories
  • Digital wireless handheld transmitters (e.g., Shure ULXD2/B87A)
  • Wall-mounted wideband antennas
  • Remote antenna extension cabling
  • Dual docking battery chargers
  • Dante AVIO two-channel analog output adapters

• Install, terminate, label, and test all equipment and cabling.

• Integrate the new system with the existing AV system.

• Perform necessary electrical work.

• Coordinate and obtain approvals from base civil engineering and other agencies.

• Ensure neat, labeled, and secured cabling.

• Minimize disruption to academic operations.

• Equipment and services must comply with Trade Agreements Act (TAA) (with exceptions for specific Shure components), DoD and USAF cybersecurity requirements, National Electrical Code (NEC), base civil engineering requirements, and professional-grade AV equipment standards.

• The system must support seamless operation within the existing AV system and utilize secure, digitally encrypted wireless technology.

• The system must be compatible with Dante Audio-over-IP (AoIP) networking and provide reliable performance for constant use.

• Deliveries are scheduled Monday-Friday, 0800-1600 (excluding federal holidays).

• Delivery location: Air War College, Building 1401, 325 Chennault Circle, Maxwell AFB, AL 36112.

• The contract includes on-site training, warranty support, and post-installation cleanup.

• All components must be new, unused, and of professional or broadcast quality; refurbished equipment is not authorized.

• Contractor personnel require base identification and vehicle passes; compliance with base traffic laws, security requirements, and access control procedures is mandatory.

• Training for up to ten (10) AWC personnel is required, covering operation, basic configuration, programming, and preventive maintenance.

• Documentation requirements include equipment manuals, technical documentation, warranty documentation, and accreditation/security documentation.

• A minimum ninety (90) day installation warranty and a one (1) year on-site service warranty (including parts and labor) are required, with a one (1) business day response time for service requests.

• Telephone technical support is required Monday-Friday, 0730-1630 Central Time.

Form / Attachment / Pricing Sheet

This document is a Single Source Justification (Simplified Acquisition) for the Air War College Jones Auditorium Wireless Microphone Refresh. It outlines the rationale for procuring the required audio-visual equipment from a single source.

• General Contract Information: Identifies the contracting activity (Department of the Air Force, AETC, 42nd Contracting Squadron), project name, and purchase request number.
• Supplies/Services Required: Details the need for Shure or equal audio-visual equipment, including specific CLINs for Equipment, Installation, and Service/Support. The estimated total value is provided.
• Justification for Single Source: Explains that Shure or equal parts are required for compatibility with the existing audiovisual (AV) infrastructure to avoid significant cost increases or the need for a new system.
• Efforts to Obtain Competition: Describes market research conducted, including outreach to small businesses via various platforms (2GIT, GSA MSA 334310, SAM.gov). While some small businesses indicated they could fulfill the requirement, the justification focuses on the need for specific Shure or equal parts.
• Steps to Preclude Future Single Source: States that for future system equipment, non-brand items will be reviewed.
• Contracting Officer's Determination: The Contracting Officer has determined that circumstances deem only a single source is reasonably available, in accordance with FAR 13.106-1(b)(1).

This document explains why the opportunity is being considered for a single source award. Bidders interested in this requirement should review the market research efforts and the justification for single source to understand the context of the procurement. It highlights the specific need for Shure or equal parts compatible with existing AV infrastructure.

Sources Sought Synopsis

The 42d Contracting Squadron is issuing this sources sought synopsis to gather information from industry regarding wireless microphone systems for BLDG 1401 at Maxwell AFB. This is not a solicitation, and no contract will be awarded based on this notice. The government is seeking to finalize its acquisition strategy.

Respondents are asked to provide the following:

• General Information: Company name, address, POC, contact details, business type (small, 8a, woman-owned, etc.), CAGE Code, DUNS Number, and the NAICS code (primarily 334310) under which they typically provide similar requirements.

• Commercial Terms: Any customary commercial contract terms that could enhance contract effectiveness.

• Capabilities: Confirmation of ability to meet the requirements in the draft PWS, supporting documentation for product availability, and capability to provide specified brand name products or "or equal" alternatives with product name and specifications.

• No Quotes: Do not submit quotes, as this is a sources sought only.

• Proprietary Information: Avoid submitting competition-sensitive or proprietary data.

• No Reimbursement: Costs incurred in responding will not be reimbursed.

• No Return of Information: Submitted information will not be returned.

• Oral Submissions: Oral responses will not be considered.

E-mailed responses are due by 12:00 p.m. Central Standard Time on Monday, February 23, 2026.

• Bryant Nguyen (Contract Specialist): bryant.nguyen@us.af.mil, (334)953-5755

• LaChandra Thompson (Contracting Officer): lachandra.thompson@us.af.mil, (334)953-6569

• "Draft" Performance Work Statement (PWS)

Statement of Work (SOW) / Performance Work Statement (PWS)

This PWS outlines the requirements for a turnkey refresh of the existing wireless microphone system in Jones Auditorium, Air War College (AWC), Building 1401, Maxwell Air Force Base, Alabama. The goal is to replace the end-of-life system with a modern, digitally encrypted, Audio-over-IP (AoIP)-capable solution to support high-visibility instructional and ceremonial use.

• System Provisioning: Furnish and install a complete professional-grade wireless microphone system, including digital wireless receivers, bodypack and handheld transmitters, lavalier microphones, wall-mounted antennas, cabling, dual docking battery chargers, rechargeable batteries, and Dante AVIO adapters. All components must be new and professional/broadcast quality.

• Installation & Integration: Deliver, install, terminate, label, and test all equipment. Integrate the new system with the existing AV infrastructure, perform necessary electrical work, and coordinate with base agencies. Minimize disruption to AWC operations.

• Logistics: Deliver to Air War College, Building 1401, Maxwell AFB, AL. Deliveries M-F, 0800-1600. No loading dock available. Contractor is responsible for unloading and transporting removed government equipment to Building 1154.

• Training: Provide on-site training (4 sessions, 2 hours each) for up to 10 AWC personnel on system operation, configuration, maintenance, and troubleshooting.

• Documentation: Provide equipment manuals, warranty documentation, accreditation/security documentation, and support contacts.

• Cleanup: Remove all debris and packaging, leaving the site clean and operational.

• The system must support seamless operation, utilize secure/digitally encrypted wireless technology, be compatible with Dante AoIP, and provide reliable performance.

• Compliance with Trade Agreements Act (TAA), DoD/USAF cybersecurity (as applicable), National Electrical Code (NEC), plenum-rated cabling, and professional-grade AV equipment standards.

• Acceptance contingent upon successful system testing, documentation delivery, and training completion.

• Warranty: OEM standard manufacturer warranties, a 90-day installation warranty, and a one-year on-site service warranty (parts and labor) with a one-business day response time. Contractor must warrant existing integrated government equipment for one year.

• Place: Jones Auditorium, Air War College, Building 1401, Maxwell Air Force Base, Alabama.

• General: No refurbished equipment is authorized. Contractor is responsible for all materials, tools, and personnel.

• Installation Access & Security: Contractor personnel must comply with Maxwell AFB installation access requirements, including obtaining base identification/vehicle passes, adhering to REAL ID Act requirements, and submitting to vehicle inspections. Specific notification responsibilities to the Contracting Officer are detailed.

• On-Base Conduct: Adherence to base traffic laws, cellular phone policy (hands-free only while driving), and restrictions on establishing contractor IT systems/networks without permission. Strict prohibitions on firearms, ammunition, and illegal weapons on base.