B1122 Carpet Replacement

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the 1122 Carpet Replacement opportunity.

• Furniture Moving: Includes desks, chairs, filing cabinets, and safes. Specific types of filing cabinets and the need to move office dividers are clarified.
• Existing Flooring Removal: The contractor is responsible for removing and replacing flooring in the same layout. The VCT needs to be cleaned before project completion. The number of flooring layers to be removed is unknown.
• Carpet Tile Installation: A straight lay installation is specified. Transition strips will be needed between VCT and Carpet.
• Cove Base and Stairnose: Stair nose installation is required. Color patterns for stair noses are available for review.
• Site Protection and Cleanup: Removal and reinstallation of furniture and flooring will be done by areas, which is the preferred method.
• Durability: Shaw products are specified. Mohawk Group Duracolor Tricor products are not an option.
• Health & Safety: No electronics will be permitted for personnel.
• Materials List: 132 units of Shaw Carpet Tile (Color: TBS) are required. Units are not specified as yards. Pricing, color, style, and durability are all important factors, and options should be provided.
• Installer Access: No specific accommodations for food, drinks, or lodging will be provided. Installers will not have a specific officer to report to daily.

This Q&A clarifies requirements related to materials, installation methods, and site logistics. Bidders should consider these clarifications when preparing their proposals. No changes to due dates or submission rules were indicated.

Amendment / Modification

• Quote Due Date Extended: The deadline for submitting quotes has been extended from May 8, 2026, to May 18, 2026, at 2:00 PM EST.

• Questions and Answers Added: A document containing questions and answers has been added.

• Evaluation Factor Clarification: The evaluation criteria now include a statement that the Government will evaluate the first five (5) lowest priced offers for technical acceptability, assigning a rating of acceptable or unacceptable.

• Solicitation/Contract Form: Response Due Date

• Attachments: "Questions and Answers - 1122 Carpet Replacement" has been replaced with "Questions and Answers - 1122 Carpet Replacement (002)".

• Clause 52.212-2 Evaluation-Commercial Products and Commercial Services (Deviation 2026-00038) Jan 2026 has been updated to reflect the new evaluation process for technical acceptability.

• The proposal deadline has been extended to May 18, 2026.

• Bidders should review the newly added "Questions and Answers" document and the updated evaluation factors.

Amendment / Modification

This amendment extends the quote due date for solicitation FA480326Q0062.

• Response Due Date

• The quote due date has been extended from 06 May 2026 to 08 May 2026 at 2:00 PM EST.

Amendment / Modification

This amendment modifies the solicitation FA480326Q0062 dated 20 April 2026. The key changes include:

• Addition of the "Questions and Answers - 1122 Carpet Replacement" document.

• Scheduling of a site visit for 24 April 2026 at 2:00 PM EST.

• Requirement to submit the "Shaw AFB Contractor Base Access Request Template 2025" by 22 April 2026 at 2:00 PM EST.

• Extension of the deadline for submitting any additional questions to 4 May 2026 at 9:00 AM EST.

• Extension of the quote due date to 6 May 2026 at 2:00 PM EST.

• Response Due Time: Extended from 11:00 AM to 02:00 PM.

• Response Due Date: Extended from 23 April 2026 to 06 May 2026.

• New attachments added: Questions and Answers, and Shaw AFB Contractor Base Access Request Template.

Proposal deadlines and the process for submitting questions have been extended. Bidders must acknowledge these changes and ensure compliance with the new submission requirements, including the Base Access Request form.

Form / Attachment / Pricing Sheet

This document is a template for requesting contractor base access to Shaw Air Force Base (AFB) for work purposes in 2025. It outlines the information required by the 20th Security Forces Squadron (SFS)/S-5V to process criminal background history checks for individuals needing access.

• Sponsor Information: The government employee requesting access and their contact details.
• Requester Information: Details about the contractor/employee needing access, including their company and purpose for access.
• Access Details: Specifics on the location(s) on base, dates, and times access is required.
• Personal Information: Full legal name, date of birth, Social Security Number, Driver's License number, and citizenship status for the individual requiring access.
• Sponsor Responsibilities: Acknowledgment by the sponsor of their responsibility for the individual's base access and the retrieval of passes upon termination of access.
• Required Documentation: Instructions for submitting supporting documents for non-U.S. citizens (e.g., visas, permanent resident cards) and requirements for identification compliant with the Real ID Act.

Potential bidders or their employees who will require access to Shaw AFB for contract performance must use this template. The sponsor (likely a government point of contact) must complete and submit this form from their government email to the specified 20 SFS/S-5V email addresses. Failure to provide accurate and complete information, or to ensure proper identification, may prevent individuals from obtaining the necessary base pass, impacting their ability to perform work on the installation.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the "1122 Carpet Replacement" opportunity.

• Carpet Tile Square Yardage: The total area for carpet tiles is 3,800 square feet.
• VCT Square Footage: The square footage for Vinyl Composition Tile (VCT) is 144 square feet.
• Cove Base Linear Feet: The quote indicates 949 linear feet for cove base.

This Q&A document clarifies specific quantity measurements for materials, which bidders should incorporate into their proposals.

Other / Unclassified

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor. It provides a detailed list of occupational codes, titles, and corresponding minimum wage and fringe benefit rates applicable to contracts covered by the Service Contract Act in the South Carolina County of Sumter area. It includes general wage and fringe benefit information, specific occupational wage rates, and notes on Executive Orders related to paid sick leave and minimum wage.

This document is crucial for bidders responding to solicitations that incorporate the Service Contract Act. It establishes the minimum wage and fringe benefits that must be paid to service employees working on the contract. Bidders must review this document to accurately calculate labor costs, ensure compliance with federal labor laws, and include these mandated rates in their proposals. Failure to account for these wage and benefit requirements can lead to non-compliant bids and potential contract award issues.

Solicitation / RFP / RFQ

This solicitation is for the "Command Post WOC B1122 Carpet Replacement" at Shaw AFB. The government is procuring carpet tiles, material, and associated services for this replacement project.

• Supply all carpet tiles, material, and incidental services.

• Complete removal and proper disposal of existing flooring materials.

• Subfloor preparation, including patching and smoothing, to create a suitable surface for new carpet installation.

• Installation of new carpet tiles.

• The North American Industry Classification Standard (NAICS) code is 238330.

• The size standard is USD 19,000,000.00.

• The pricing arrangement is Firm Fixed Price.

• Quotes are due by Thursday, April 23, 2026, at 11:00 AM EST.

• Quotes should be sent to jeesenia.nauta_criollo@us.af.mil and cesar.tapia-caballero@us.af.mil.

• Offerors must annotate that prices are valid until September 30, 2026.

• Evaluation factors include Technical, Past Performance, and Price.

• Payment will be processed through Wide Area Workflow (WAWF).

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda.

• The solicitation also incorporates DFARS clauses by reference.

• Attachments include a Statement of Work and Specifications for the carpet.

• Offerors are required to provide past performance information regarding previous carpet installations at Shaw AFB or other military bases.

Statement of Work (SOW)

To provide all necessary supervision, labor, materials, and equipment to prepare for and complete the installation of new flooring within the Command Post facility (Building 1122, Basement) at Shaw AFB. The work aims to replace the facility's flooring with a high standard of quality and durability, with minimal disruption to ongoing mission activities.

• Prerequisite Surface Preparation: Includes furniture moving, removal of existing carpet, and subfloor preparation (patching and leveling with Feather Finish compound).

• Flooring and Material Installation: Installation of Shaw Carpet Tile, Tarkett VCT, and Johnsonite 6" cove base.

• Site Protection and Cleanup: Contractor is responsible for protecting existing property, maintaining a clean work area, and proper disposal of old flooring and waste.

• Materials must be highly durable, withstand heavy foot traffic, have excellent adhesion, and be resistant to chipping and scuffing.

• Materials should be low-odor and low-Volatile Organic Compound (VOC) where possible.

• Quality Assurance: Command Post leadership will monitor performance, conduct inspections, and approve the project. The contractor is responsible for correcting deficiencies at no cost.

• Place of Performance: Command Post, Building 1122, Shaw AFB, Sumter, SC, 29152.

• Work Hours: Normal work hours are Monday through Friday, 0730-1630. Work outside these hours requires pre-approval. The Command Post is a controlled area requiring escorted access.

• Government will provide access to the work site, electricity, water, and restrooms. Specific carpet color codes will be provided.

• Government will NOT provide tools, materials, or equipment.

• Contractor personnel will require escorted access.

• Carpet: 132 units of Shaw Carpet Tile (Color: TBS)

• VCT: 4 units of Tarkett VCT (Color: TBS)

• Cove Base: 14 units of Johnsonite 6" Cove Base (Color: TBS)

• Stairnose: 12 units of Rubber Stairnose

• Adhesives: Various types and quantities specified.

• Subfloor Prep: 25 units of Feather Finish

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics for carpet to be used within the command post and wing operations center facility.

• General System Requirements: Includes all-inclusive service, site preparation (moving furniture, removal/disposal of existing flooring, subfloor prep), site cleanup, and security requirements (work at Building 1122, Shaw AFB, background checks).
• Material Specifications: Details requirements for carpet tile (commercial-grade, modular, heavy commercial traffic rated, pressure-sensitive adhesive), Vinyl Composition Tile (VCT) for utility/common areas, cove base (commercial-grade thermoplastic vinyl or rubber, 6-inch minimum height, flexible, durable), and stair nosing (heavy-duty rubber, slip-resistant).
• Performance Requirements: Specifies workmanship standards (per manufacturer instructions and best practices), minimal disruption to 24/7 operations, and quality assurance (product free of defects, contractor responsible for corrections).

This document defines the specific material and performance requirements for carpet installation. Bidders must ensure their proposed materials and installation methods meet these salient characteristics to be compliant with the opportunity.