Black Mesa Ranger District Quarters Update - Apache-Sitgreaves NF

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Black Mesa Quarters Updating project at Apache-Sitgreaves NF.

• Eligibility without SBA/SDVOSB Certification: Bidders are eligible if their SAM information reflects they are a small business under the specified NAICS code. SBA or SDVOSB certification is not explicitly required for eligibility, but small business status under NAICS is necessary for offer consideration.
• Native American Workers: The wage determination sheet does not mandate the use of Native American workers; it only applies if they are used.
• Site Visit: Vendors are permitted to attend the site visit on April 2nd at 10:00 AM for educational purposes, even if they are not eligible to bid on the project.

No changes to requirements, due dates, or submission rules are indicated by these clarifications. The primary impact is on bidder understanding of eligibility and wage requirements.

Questions & Answers / Clarifications

This document provides clarification regarding the site visit for the Black Mesa Quarters Updating project at Apache-Sitgreaves NF.

• Site Visit Rescheduling: A vendor requested an alternate site visit date due to a partner's out-of-state travel.
• Alternate Site Visit Scheduled: An alternate site visit has been scheduled for April 6, 2026, at 10:00 AM Mountain Standard Time.
• Site Visit Location: The alternate site visit will take place at the Black Mesa Administrative Site, 2748 E. HWY 260 Overgaard, AZ 85933.

This clarification provides a new date and time for the site visit, which bidders should note for their participation.

Questions & Answers / Clarifications

This document provides clarification regarding the Black Mesa Quarters Updating requirement at Apache-Sitgreaves NF.

• Contract Type: The requirement is for a new contract, not an existing or previously incumbent one.
• Incumbent Information: Information regarding a current or previous contract number is not available.

This Q&A clarifies that the requirement is new. No other impacts to solicitation requirements, due dates, or submission rules are indicated.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for an Industrial Fire Plan that must be provided by the Contractor at their own expense as part of a solicitation or resultant contract/permit. The plan focuses on wildfire prevention, immediate suppression actions, and adherence to specific fire precaution levels.

• Wildfire Prevention & Suppression: Contractor is responsible for fire prevention and immediate suppression actions during contract performance.

• Industrial Fire Plan Execution: Contractor must designate an English-fluent Fire Guard responsible for executing the plan. This plan must be included in all subcontracts, and all contract employees must be informed of its conditions.

• Compliance Inspection: Forest Service will inspect for compliance. Deficiencies must be corrected within 24 hours, with activities halted until approved. Daily inspections by the Contractor's Fire Guard are required.

• Fire Prevention Requirements: Operations must adhere to Industrial Fire Plan levels, with specific restrictions on work hours, blasting, welding, incineration, refuse burning, and ash disposal. Controlled burns require a written Burn Plan and Forest Service approval.

• Fire Guard Duties: A trained Fire Guard is required for operations involving internal combustion engines, power-driven equipment, incineration, or camp/warming fires. The Fire Guard must be vigilant, able to take suppression action, and equipped with specific tools and communication devices.

• Wildfire Suppression: Contractor must take immediate action to suppress fires originating within the contract boundary and camp. Assistance may be provided to the Forest Service if trained and equipped. Independent suppression efforts outside the contract area require specific agreements.

• Equipment Requirements: All internal combustion engines must have approved spark arresters/mufflers. Vehicles and equipment must meet specific safety and maintenance standards. Powered hand tools require specific safety equipment and procedures.

• Smoking and Fires: Restrictions apply to smoking and open fires based on fire danger levels. Specific designated areas and permits may be required.

• Red Flag Events: Operations must adhere to specific Industrial Fire Precaution Plan levels (Stage D) during Red Flag Warnings or Alerts, potentially requiring shutdown.

• Violations: Non-compliance with fire plan requirements can result in immediate suspension of operations and potential criminal action.

• Fire Suppression Costs: The Forest Service reserves the right to participate in extinguishing fires caused by the Contractor's operations. Costs may be borne by the Contractor depending on the fire classification (Operations Fire vs. Negligent Fire).

• Adherence to daily inspections by the Fire Guard.

• Immediate correction of deficiencies within 24 hours.

• Compliance with specific fire precaution levels and restrictions based on daily Forest Service notification.

• Immediate suppression of fires originating within the contract area.

• Maintenance of required equipment in serviceable condition.

• The requirements apply throughout the contract/permit performance period.

• Operations are restricted to the contract boundary and camp location, with specific rules for activities outside these areas.

• Designation of a fluent English-speaking Fire Guard.

• Inclusion of Industrial Fire Plan requirements in all subcontracts.

• Provision of specific safety equipment for Fire Guards and work crews.

• Establishment of reliable communication between the Contractor, Fire Guard, and Forest Service.

• Adherence to specific operating hours and shutdown procedures based on fire precaution levels.

• Potential for modification of requirements based on risk assessment and Forest Service approval.

• Agreement to additional terms for limited operations during Fire Plan "D" days, including "hoot-owl" shifts and specific equipment requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remodel specific buildings (Mod A #11-33, Mod B #11-60, and Range house #11-38) located on the Black Mesa Ranger District.

This SOW details the remodeling of bathrooms, kitchens, and general interior spaces across three buildings. Key tasks include:

• Flooring: Replacement of carpet with high-traffic carpet tiles (approx. 625 sq ft) and installation of waterproof vinyl flooring in bathrooms (approx. 398 sq ft) in buildings 11-33 and 11-60. New flooring (rigid core vinyl plank and tile) in building 11-38. New flooring in restrooms of building 11-38.

• Bathrooms (11-33): Sealing windows, drywall repair, installation of new toilets, supply lines, exhaust fans, lights, doors, and wainscot wall treatment.

• Bathrooms (11-60): Removal and disposal of existing fixtures, installation of new flooring, fixtures, sink, medicine cabinet, toilet, supply lines, exhaust fan, light, wainscot wall treatment, and painting.

• Doors (11-33 & 11-60): Replacement of interior doors (excluding closet doors for furnace/water heater and pantry) with new hardware.

• Restrooms (11-38): Installation of new tile shower surround, vanity, fixtures, sink, mirror, grab bars, lighting, texture, paint, window trim, outlet covers, and flooring with a smooth transition. Includes installation of 2 new sliding closet doors.

• Kitchens (11-38): Replacement of cabinets (approx. 23 linear ft), countertops (approx. 41 sq ft) with granite or natural stone, sink, faucet, backsplash, lighting, paint, vent hood, and breakfast bar seating extension. Includes replacement of 7 interior doors with solid core doors.

• Water Heaters: Installation of new propane gas water heaters and supply lines in buildings 11-38, 11-33, and 11-60, including disposal of old units.

• General: Wall painting, baseboard and trim installation/replacement, ceiling tile replacement, blind replacement (18 windows), and final cleaning.

• Location: Black Mesa Administrative Site, 2748 E. HWY 260 Overgaard, AZ 85933.

• Work Schedule: Monday through Friday, 0700 – 1700. Changes require Contracting Officer approval.

• All work must be in accordance with contract drawings and specifications.

• Site visits are strongly recommended prior to bidding.

• Field verification of site-specific utilities (plumbing, electrical) is required.

• Substituted items or "approved equals" require written approval from the Contracting Officer Representative (COR) prior to purchase.

• Contractor must submit a schedule and proposed work hours within 5 calendar days of a written request.

• Contractor is responsible for legal, off-site disposal of all trash.

• Contractor must verify all measurements and quantities and receive COR approval before ordering materials.

• Option Item O1.1: Installation of a new A/C unit in building 11-60, connected to existing ductwork, including removal and disposal of the old unit.

Form / Attachment / Pricing Sheet

This document is a project map, likely intended to provide a visual representation of the work area or specific locations relevant to a government contract opportunity. It may be used by bidders to understand the physical scope of work, identify key landmarks, or plan logistics.

• Aerial imagery of a geographical area.
• An orange line delineating a specific boundary or path.
• Yellow markers with numerical labels (e.g., 11-33, 11-60, 11-38, 11-40), possibly indicating specific points of interest, structures, or areas within the project site.
• Label "Hwy 260" indicating a major road.
• Depiction of various buildings, roads, and natural terrain (trees, open land).

This map is crucial for bidders to visualize the project site and understand the spatial requirements of the opportunity. It helps in assessing the scope of work, potential site access, and any specific locations that require attention or are part of the deliverables.

Form / Attachment / Pricing Sheet

This document, "BioPreferred Construction/Maintenance & Repair" (October 2010), is an informational attachment that details products within the BioPreferred program relevant to the construction, maintenance, and repair sector. It aims to inform potential buyers and vendors about the availability and types of biobased products that meet or exceed minimum biobased content levels set by the USDA.

• Program Overview: Explains the BioPreferred program's goal to increase the purchase and use of biobased products, its benefits (climate impact reduction, energy/environmental security, economic development), and its scope.
• Product Categories: Lists and describes various biobased product categories applicable to construction, maintenance, and repair, including:
  • Carpets
  • Composite Panels (Acoustical, Interior, Plastic Lumber, Structural Interior, Structural Wall)
  • Concrete and Asphalt Release Fluids
  • Expanded Polystyrene Foam (EPS) Recycling Products
  • Fluid-Filled Transformers (Synthetic Ester-Based, Vegetable Oil-Based)
  • Forming Lubricants
  • Heat Transfer Fluids
  • Hydraulic Fluids (Mobile Equipment, Stationary Equipment)
  • Metalworking Fluids (General Purpose, High Performance, Straight Oils)
  • Mulch and Compost Materials
  • Multipurpose Lubricants
  • Parts Wash Solutions
  • Roof Coatings
  • Spray Insulating Foams
  • Water Tank Coatings
  • Wood and Concrete Sealers (Membrane, Penetrating)
• Resource Information: Provides the website (www.biopreferred.gov) for the online catalog and an email address (biopreferred@usda.gov) for submitting biobased products.

This document helps bidders identify potential biobased product alternatives for construction, maintenance, and repair needs. It can inform proposals by highlighting opportunities to incorporate USDA-certified biobased products, potentially meeting specific contract requirements or sustainability goals. Vendors can use this information to align their offerings with federal preferences for biobased materials.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to residential construction projects in Apache, Coconino, and Navajo Counties, Arizona. It specifies the prevailing wage rates and fringes for various construction trades.

• General Decision Number: AZ20260005
• Publication Date: 01/02/2026
• Applicable Counties: Apache, Coconino, and Navajo Counties in Arizona.
• Construction Type: Residential (single-family homes and apartments up to four stories).
• Listed Trades and Rates: Includes wage and fringe rates for Carpenter, Cement Mason/Concrete Finisher, Electrician, Floor Layer, Insulator, Laborer, Lather, Painter, Plasterer, Plumber, Power Equipment Operator, and Roofer.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022, setting a minimum hourly wage rate (adjusted annually).

This document is crucial for bidders responding to solicitations for residential construction projects in the specified Arizona counties. It establishes the minimum wage rates that must be paid to laborers and mechanics employed on the contract, directly impacting labor costs and proposal pricing. Bidders must ensure their proposals comply with these wage determinations and any applicable Executive Orders regarding paid sick leave and minimum wages.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" which outlines the specific goods and services required for the opportunity, broken down into base and option items. It serves as a pricing sheet where bidders will need to provide their unit prices and extended amounts.

Base Items:

• B1.1: Carpet, blind, and paint replacement, and ceiling tiles for Buildings #11-33 & #11-60.
• B2.1: Mod A Bathroom Remodel for Building #11-33.
• B3.1: Mod B Bathroom Remodel for Building #11-60.
• B4.1: Interior Door Installation for Buildings #11-33 & #11-60.
• B5.1: Bathroom Remodel for Building #11-38.
• B6.1: Kitchen Remodel for Building #11-38.
• B7.1: Flooring Installation for Building #11-38.
• B8.1: Water heaters for Buildings 11-33, 11-60, and 11-38.

Option Item:

• O1.1: A/C replacement for Building #11-60.

Each item specifies the Unit of Measure (EA - Each) and an Estimated Quantity (EST. QTY). Bidders are required to fill in the 'unit price' and 'extended amount' for each line item, as well as the totals.

This schedule is critical for bidders to understand the specific scope of work and to prepare their pricing proposals. Bidders must carefully review each item, estimate their costs, and accurately complete the pricing fields to submit a compliant bid. The quantities and descriptions provided here form the basis for the contract's cost structure.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for the Black Mesa Quarters Update project in the Apache-Sitgreaves National Forest. The government is procuring the remodeling of specific buildings.

• Remodel of Mod A (#311-33) and Mod B (#11-60) and Range house (#11-38) buildings.

• Specific tasks include carpet replacement, blind replacement, painting, bathroom remodels, interior door installation, kitchen remodel, flooring installation, water heater replacement, and A/C replacement.

• The project requires the contractor to furnish all supervision, materials, equipment, tools, parts, labor, transportation, and lodging.

• Award Type: Anticipated Firm-Fixed-Price Contract.

• Period of Performance: Work to commence within 10 calendar days after Notice to Proceed (NTP), with completion required no later than 90 calendar days after NTP. This includes final cleanup.

• Site Visit: Scheduled for April 2, 2026, at 10:00 AM Mountain Standard Time at the Black Mesa Administrative Site.

• Questions Due: April 10, 2026, by 1:00 PM Pacific Time, submitted via email to blaine.greenwalt@usda.gov.

• Quotes Due: April 17, 2026, by 1:00 PM Pacific Time, submitted via email to the Contracting Officer.

• Evaluation: Quotes will be evaluated based on Technical Approach, Past Performance, and Price to determine the best value to the Government. Award will not necessarily be made to the lowest-priced offeror.

• This acquisition is set-aside for small business concerns (Total Small Business Set-Aside).

• The small business size standard is $45M.

• Offerors must have an active entity registration at SAM.gov.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Technical data and supporting documentation are available as attachments, including Statement of Work, Project Map, Schedule of Items, BioPreferred Products, Davis-Bacon Act WD, and Apache-Sitgreaves Fire Plan.