Building Maintenance Services, U.S. Embassy Tokyo

SOL #: 19GE5026Q0008Combined Synopsis/Solicitation

Overview

Buyer

State

State, Department Of

ACQUISITIONS - RPSO FRANKFURT

WASHINGTON, DC, 20520, United States

Place of Performance

Tokyo, Japan

NAICS

Facilities Support Services (561210)

PSC

Maintenance Of Restoration Of Real Property (Public Or Private) (Z1QA)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/da5b14850d274aeb83c85f0f4131d4eb/view

Timeline

Posted

Mar 11, 2026

Last Updated

Mar 25, 2026

Submission Deadline

Apr 17, 2026, 1:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Department of State is soliciting proposals for Building Maintenance Services for the U.S. Embassy Tokyo and other U.S. Government facilities in Japan. This requirement covers comprehensive building operations, preventive maintenance, and repair services. The Government intends to award a single Blanket Purchase Agreement (BPA) with a 60-month ordering period. Offers are due April 17, 2026.

Scope of Work

This opportunity requires comprehensive building maintenance services to ensure continuous, safe, and reliable operation of U.S. Government-owned and long-term leased facilities. Services include:

Day-to-day building operations and continuous 24/7 Perry Control monitoring.
Routine preventive maintenance inspections (PMIs).
Unscheduled maintenance and repair (M&R) services.
Specific services are detailed under CLIN 0001 (monthly comprehensive services) and CLIN 0002 (routine unscheduled work orders).

Facilities covered: Embassy Chancery, Chief of Mission Residence (CMR), Deputy Chief of Mission Residence (DCMR), Mitsui Housing Compound (MHC), and the Japanese Language Training Center (JLTC) in Yokohama.

Contract Details

Contract Type: Blanket Purchase Agreement (BPA) with Firm-Fixed-Price (FFP) for individual BPA calls.
Period of Performance: 60-month ordering period, structured into five individual periods.
NAICS Code: 561210 - Facilities Support Services.
Set-Aside: This acquisition is not set-aside for small business concerns.
Key Requirements: Offerors must provide a clear technical approach, quality control program, safety management approach, and demonstrate past performance and experience. Defense Base Act (DBA) Insurance is required for U.S. citizens and individuals hired in the U.S. performing under the contract.

Submission & Evaluation

Questions Deadline: April 1, 2026, 15:00 CET.
Offer Submission Deadline: April 17, 2026, 15:00 CET.
Submission Method: Offers must be submitted via email in MS Word, MS Excel, or Adobe PDF format.
Evaluation Criteria: A comparative approach considering Technical Capability, Past Performance and Experience, and Price. The Government intends to award without discussions.
Site Visit: A site visit was scheduled for March 26, 2026, at 10:00 a.m. local time at the U.S. Embassy Tokyo. Registration was required by March 18, 2026.

Important Notes

Amendment 0001 has been issued, revising Attachment 2.1, Schedule and Contract Clauses. All offers must be prepared using the revised Attachment 2.1. All other terms and conditions of the solicitation remain unchanged.