Bulk Employee Uniforms
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 17 (36C257), is soliciting proposals for Bulk Employee Uniforms for the Environmental Management Services (EMS) at the VA North Texas Health Care System (VANTHCS) in Dallas, TX. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract is for a one-time purchase of specific Red Kap polo shirts with custom embroidery. Offers are due by March 31, 2026, at 1:00 PM Central Time.
Scope of Work
The contractor shall provide specific Red Kap Short Sleeve Polo Performance Shirts, Style # SK96, with detailed embroidery. Embroidery includes "North Texas VA" above the VA Eagle Logo with "Nutrition & Food Service" below on the left chest, and either "Food Service Worker", "Cook", or "Cook Supervisor" on the right chest, using specified stitching colors (All Black, All Gold, or Black). A variety of sizes from X-Small to 6X-Large are required. Vendors must provide an image mock-up with their proposal and a timeline for any special order items. Delivery is FOB Destination to the Dallas VA Medical Center, Warehouse Bldg. 44, Dallas, TX 75216, during normal business hours (8:00 am to 4:00 pm CT, M-F, excluding Federal Holidays). A standard one-year warranty is required.
Key Clarifications & Amendments
- Amendment 0001 extended the offer submission deadline to March 31, 2026, at 1:00 PM CT, to allow time for Q&A.
- Amendment 0002 provided answers to vendor questions:
- No DST or vector art files will be provided; vendors are expected to provide thread counts.
- The facility does not have software for artwork dimensions or stitch counts; images are in the SOW.
- Size Small (S) is acceptable in lieu of XS for specific line items (0001 and 0011).
- No specific height/width requirements for logos/lettering, provided they fit as outlined in the SOW.
- No specific stitch count requirements.
- An equal brand and quality to Red Kap Style #SK96 may be acceptable for polos if it meets performance, appearance, color, and embroidery standards; samples may be requested.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance (Delivery): March 30, 2026, to August 20, 2026.
- Place of Performance: Dallas, TX 75216.
Submission Requirements
Offerors must submit proposals via email to Melanie Williams (melanie.williams5@va.gov) by the deadline. Required documents include:
- A signed copy of the SF 1449 and all amendments.
- Completed FAR Clause 852.219-76 (VA NOTICE OF LIMITATIONS ON SUBCONTRACTING – CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (DEVIATION)) as a standalone document.
- Completed FAR 52.212-3, paragraph (b) or (c) through (v).
- A Capability Statement (max 3 pages) detailing technical approach, methodology, and technique.
- Up to 3 references for similar-sized contracts within the last 3 years.
- Flat rate pricing per line item.
- Offers must hold prices firm for 90 calendar days.
Evaluation Criteria
Award will be based on a competitive best value selection, considering:
- Technical Capability
- Lead Time/Delivery
- Price
Contact Information
Primary Point of Contact: Melanie Williams (melanie.williams5@va.gov, 210-694-6378).