C1DA--657A4-26-104, Conduct Life Safety Review

Solicitation / RFP / RFQ

This document is a solicitation for "Conduct Life Safety Review" under contract number 36C25526R0016. The Department of Veterans Affairs, Network Contracting Office (NCO) 15, is seeking services related to this review.

• The primary service required is a "Life Safety Review."

• The Product Service Code (PSC) is C1DA.

• The North American Industry Classification System (NAICS) Code is 541310 (Architectural Services).

• The award number associated with this solicitation is 36C25526C0018.

• The award amount was $577,135.96.

• The award date was March 31, 2026.

• The awardee was CITRINE LLC.

• Not explicitly detailed in the provided text, but the contracting office is NCO 15 in Leavenworth, KS (ZIP 66048).

• This opportunity was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The contracting office address is 3450 S 4th Street Trafficway, Leavenworth KS 66048.

• The Point of Contact is Lucia A. Cowsert, Contract Specialist, at Lucia.Cowsert@va.gov or (913) 758-9912.

• Agency contact for additional information is Matthew D. Finley at Matthew.Finley@va.gov.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding Solicitation 36C25526R0016 for Life Safety Review services at the John J. Pershing VA Medical Center.

• Deliverable Confirmation: The primary deliverable is a Life Safety Survey and new life safety drawings, including deficiency identification and updated floor plans. A full multi-discipline design is not required, but an architectural, mechanical, electrical, plumbing, fire protection/life safety, structural, and security systems review is necessary to capture all Life Safety Survey items and prepare cost estimates.
• Design Scope: Vendors are to provide life safety drawings for each building and identify required corrections, which may include improvements, repairs, and renovations to various systems. Detailed cost estimates for each corrective action are required.
• Required Drawings: New life safety drawings are required for all buildings listed (main campus + Annex + 6 CBOCs). Architectural drawings/floor plans with life safety features are required.
• Not Required: Hazardous materials design/abatement plans, geotechnical investigations, and system performance modeling are not required.
• Drawing Format: New drawings are required in a complete and accurate set, aligned with NFPA 101/PG-18-9 format.

This clarification confirms the scope of work, emphasizing the need for life safety drawings and deficiency identification rather than a full design package. It also specifies that new drawings are required for all listed buildings. The response date remains December 22, 2025.

Amendment / Modification

• The due date for the submission of SF 330s and all other required documents has been extended.

• The submission deadline for SF 330s and all required documents.

• The new deadline for submissions is on or before December 22, 2025, at 2:00 PM Central Standard Time.

Amendment / Modification

This modification (0002) clarifies Evaluation Factor 1 and provides an answer to a vendor question.

• Evaluation Factor 1 (Professional Qualifications):

  • Requires brief resumes for proposed Project Managers, Designers of Record, and Quality Control Managers.
  • Also requires resumes for other relevant team members or frequent subcontractors performing technical tasks, including Architects, Engineers (Mechanical, Electrical, Plumbing, Fire Protection/Life Safety), Communications Designer, Interior Designers, Cost Estimators, Environmental Safety & Health, and CAD Tech.
  • The surveyor must have a minimum of ten years of experience in Life Safety Code (NFPA 101) surveys in healthcare facilities and knowledge of the Statement of Conditions process. Their record of working together should be included.
  • Designers of Record must be professionally registered in their discipline in Missouri or a state recognized by Missouri, and will perform and seal drawings.
  • Each resume must include 3-5 specific completed projects from the past 5 years, illustrating relevant experience and stating the individual's role.

• Question Answered: The VA clarified that the selected AE team is not expected to act as the facilities liaison to the Joint Commission, prepare Joint Commission documents, or attend Joint Commission reviews.

• The revised Evaluation Factor 1 (Professional Qualifications) is now in effect.

Amendment / Modification

This modification revises Evaluation Factor 1 and answers a vendor question.

• Professional Qualifications: The requirements for resumes of proposed team members have been updated. This includes:

  • Specific roles to be covered (Project Manager, Designers of Record, Quality Control Manager, and other technical roles like Architects, Engineers, etc.).
  • Minimum experience requirements for surveyors (10 years in Life Safety Code surveys, 5 years with Statement of Conditions process).
  • Requirement for Designers of Record to be professionally registered in Missouri or a state with reciprocity.
  • Resumes must include 3-5 specific completed projects from the past 5 years, detailing the individual's role.

• The modification clarifies that the project is for a "new full design" and no previous documents will be provided. This impacts how bidders should approach the design phase and proposal preparation.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Project 657A4-26-104, "Conduct Life Safety Review" at the John J. Pershing VA Medical Center (VAMC) in Poplar Bluff, Missouri. The requirement is for Architectural and Engineering (A/E) services to conduct a new life safety review across the main campus and all leased facilities. This procurement is being conducted in accordance with the Brooks Act and FAR Subpart 36, and is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms.

• Conduct a new life safety review for the John J. Pershing VAMC main campus and leased facilities in Poplar Bluff, MO; West Plains, MO; Farmington, MO; Sikeston, MO; Cape Girardeau, MO; Pocahontas, AR; and Paragould, AR.

• Provide new drawings and identify deficiencies for correction.

• Verify and update existing floor plans.

• Design all systems in accordance with A/E Submission Instructions for Minor and NRM Construction Program, Program Guide PG-18-15, Volume C, and all current VA standards, design guides, and codes (mechanical, plumbing, electrical, fire protection, seismic, life safety).

• Design shall be fully compliant with VHA Publications and meet Interagency Security Committee guidelines.

• Prepare all design documentation, including advanced planning and design of corrected fire and life safety systems.

• Perform site visits for data gathering, investigation, and documentation of existing conditions.

• A geotechnical investigation will be required.

• The A/E firm must include licensed/registered specialty disciplines such as Architect, Mechanical Engineer, Plumbing Engineer, Electrical Engineer, Life Safety Engineer, Communications Designer, Interior Designers, and Cost Estimators.

• Contract type: Firm Fixed Price is anticipated.

• Estimated design completion time: Approximately 200 calendar days.

• Interested firms must submit one (1) completed Standard Form 330 qualification package (Parts I and II), including consultants.

• Part I, Section H must include an organizational chart (excluding consultants) and a design quality management plan.

• Submissions are limited to sixty-five (65) pages (8.5 x 11 inches each).

• Submission deadline: December 15, 2025, 2:00 PM Central Time.

• Submissions must be made electronically to Matthew.Finley@va.gov and Lucia.Cowsert@va.gov.

• Selection criteria (in descending order of importance): Professional Qualifications, Specialized Experience and Technical Competence, Capacity to Accomplish Work, Past Performance, Estimating Effectiveness, and Claims, Terminations and Litigation.

• This procurement is 100% set-aside for qualified Service-Disabled Veteran Owned Small Business (SDVOSB) firms.

• Firms must be verified and listed in the Small Business Administration (SBA) Registry (https://search.certifications.sba.gov/).

• NAICS Code: 541310 (Architectural Services) with a small business size standard of $12.5M.

• Offerors must certify compliance with VAAR 852.219-75 (VA Notice of Limitations on Subcontracting for Services).

• This is not a Request for Proposal; an award will not be made with this announcement. It is a request for SF 330s.

• No solicitation document is available at this time.

• The Government will not pay for any costs associated with responding.

• Offerors are encouraged to register in SAM.gov.

• Contractors must check the Excluded Parties List System (EPLS) and certify that individuals are not listed.

• Companies awarded a contract must enroll in E-Verify within 30 days of award.